Top 17 office administrator/manager Jobs in bozeman mt

Administrative Coordinator
Montana State University —Bozeman, MT
- $24.04 an hour
- Writing skills
- Mid-level
- Office
Government Studio Administrator
Jackola Engineering & Architecture —Bozeman, MT
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
8d
Operations Associate - Managed Assets Account Administrator
D.A. Davidson —Bozeman, MT
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Intra Operative Territory Manager, Surgical Solutions- Boise, ID
BD —Bozeman, MT
- Overnight shift
- Surgery
- Writing skills
- Data analysis skills
- Flexible schedule
Finance Assistant Manager-Ressler Belgrade
Ressler Motor Company —Belgrade, MT
- $75,000 a year
- Full-time
- Clean driving record
- Dealership
- Customer service
- Health savings account
- Health insurance
Project Manager/Estimator -Bozeman
Knife River Corporation —Belgrade, MT
- Online Application
- Construction site
- Bachelor of Science
- Bachelor's degree
Project Engineer
Knife River Corporation —Belgrade, MT
- Online Application
- Construction site
- Basic math
- Mid-level
- Paid holidays
- Disability insurance
Finance Clerk/Delivery Coordinator- Toyota of Bozeman
Ressler Motor Company —Bozeman, MT
- $20 an hour
- Full-time
- Clean driving record
- Dealership
- Customer service
- Health savings account
- Dental insurance
Licensed Fire Sprinkler Inspector
Western States Fire Protection Company —Bozeman, MT
- $70,000 - $85,000 a year
- Background check
- Customer service
- Pass drug screening
Quick Apply
13d
Clinical Donation Coordinator I - PeeDee Region
WE ARE SHARING HOPE SC —United States
- On call
- Mid-level
- Operating room
- 2 years
Salesforce Administrator Business Support Consultant - Hybrid
ACS Auto Club Services, Inc. —United States
- $60,902.40 - $89,752.00 a year
- Full-time
- Hybrid work
- Microsoft Word
- Salesforce
- Pass drug screening
- Paid training
- Paid parental leave
1d

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Government Studio Administrator
Jackola Engineering & Architecture —Bozeman, MT
Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
8d

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Service and Shop Administrator
MH Equipment Company —Columbus, OH
Answer branch and service department calls; direct to proper person or take information from customer. Proficient verbal, written, and telephone communication…
Quick Apply
4d
Mobile BOM
Embassy Healthcare —Columbus, OH
Assist facilities with improving *cash collections, aging AR, denial management, and reimbursement workflows*. Travel to assigned facilities as needed.
From $30 an hour
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7d

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Administrative Coordinator

Montana State University -
Bozeman, MT

Apply Now

Job Details

$24.04 an hour

Qualifications

Customer communication
Spreadsheets
Writing skills
Financial statement analysis
Employee relationship building
Financial report interpretation
Financial records management
Financial record maintenance
Accounting
Financial statement interpretation
Productivity software

Full Job Description

The Administration and Finance Division is committed to provide support services for Montana State University through leadership, management and stewardship of fiscal, human and physical resources to advance MSU’s capacity to support excellence in teaching, learning, and outreach, with a focus on quality, access, and innovation.

University Data and Analytics supports the University’s leaders and strategic planning processes by providing objective, accurate, and timely information, analysis, and advice to inform decision-making and resource allocation processes. UDA conducts studies that describe, analyze, and evaluate the operations and outcomes of the University and maintains and shares data on institutional trends. UDA staff are committed to continuous learning and improvement.

The person in this position is an integral part of the office operations, providing crucial support and excellent customer service to several managers and teams. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail to ensure smooth operations and effective time management for the various areas this position supports.

Duties and Responsibilities

Office Management and Executive Administrative Support:

Provide exceptional customer service and management of the office in a knowledgeable and professional manner as the point person for general inquiries.
Provide high level administrative support for several leaders and subunits within A&F (meetings, event planning, travel plans and reimbursements, preparation of Board of Regents (BOR) agenda items, etc).
Manage the A&F Office Equipment Replacement Program for the annual replacement of office equipment and managing the dedicated program database; maintain inventory of all capital, minor and sensitive equipment.
Serve as Building Supervisor and Emergency Coordinator for Montana Hall, serving as the single-point of contact for communications and building access/security.
Webpage Development and Maintenance: review and maintain existing unit websites and create new content and webpages
Work on special projects as assigned and serve on committees as appropriate.

Fiscal Liaison:

Serve as departmental liaison with Fiscal Shared Services and University Budget Office for Administration and Finance office and subunits/indexes (general operating, designated, plant funds, Foundation).
Serve as account manager for Chrome River (purchasing card transactions), payments/BPA, ensure documentation and compliance of transactions.
Serve as coordinator of SmartBuyMSU for processing payments, placing orders, procurement, etc.
Calculate and invoice users for building copier charges, prepare and enter X-feed charges into Banner and reconcile index monthly..

HR Liaison:

Collaborate with HR Service Center to process functions related to hiring and payroll issues.
Process various types of appointments for staff, new / terminating employee forms and departmental on-boarding for new employees.
Management of employee degree information in employee records.

Program Coordination:

Provide coordination (meeting logistics and details) and support for Budget Council, Planning Council, and Staff Senate meetings (minutes, materials, webpages, etc.).
Provide administrative support for annual elections of Staff Senate members (administering surveys, running elections, onboarding newly elected officers, etc).

Required Qualifications – Experience, Education, Knowledge & Skills

Progressively responsible administrative/office management experience, or an equivalent combination of relevant education and experience.

Demonstrated administrative experience in an environment which required successfully supporting multiple people with numerous interruptions and/or frequent changes in priorities.

Demonstrated excellent communication skills with competence in interpreting and explaining detailed information, both verbally and in writing, to a variety of constituents.

Demonstrated competence reading and interpreting financial reports, communicating financial information to others, and keeping detailed and organized fiscal records.

Demonstrated competence using standard workplace software, especially spreadsheets, word processing, and presentation.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Bachelors degree from an accredited university or college.

Advanced proficiency in Microsoft Word and Excel, with experience formatting professional documents, creating attractive publications (e.g., newsletters, marketing materials) and/or utilizing mail merge functionality.

Administrative experience supporting or interfacing with executive-level personnel.

Demonstrated experience in web maintenance content development and support

The Successful Candidate Will

Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty.
Ability to maintain confidentiality and handle sensitive information professionally.
Excellent communication and interpersonal skills.
Strong organizational and time management skills.
Attention to detail, to meeting deadlines, and to prioritizing competing demands.
Aptitude for problem solving and facilitating the work of others.
Good judgment and self-motivation.
Skill at prioritizing, organizing, and working on multiple projects, including organizing, coordinating and managing events.
Represent the Office of VP Admin and Finance, UDA, and ASC and units to others in a professional and courteous manner.

Position Special Requirements/Additional Information

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Physical Demands

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

This position has supervisory duties?

Posting Detail Information

Number of Vacancies

Desired Start Date

At the conclusion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 1, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Apply Now

Refine Your Search

office administrator/manager jobs in bozeman mt

Administrative Coordinator

Government Studio Administrator

Operations Associate - Managed Assets Account Administrator

Intra Operative Territory Manager, Surgical Solutions- Boise, ID

Finance Assistant Manager-Ressler Belgrade

Project Manager/Estimator -Bozeman

Project Engineer

Finance Clerk/Delivery Coordinator- Toyota of Bozeman

Licensed Fire Sprinkler Inspector

Clinical Donation Coordinator I - PeeDee Region

Salesforce Administrator Business Support Consultant - Hybrid

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