Job Title
Administrative Associate III
Agency
Prairie View A&M University
Department
College of Business | Accounting, Finance, Management Information Systems (MIS)
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
Important Immigration information:
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
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To support day-to-day operations of the Department of the Accounting, Finance, MIS. The Administrative Associate III, under general supervision, will assist the department head, dean and faculty with student advising/registration and graduation; to maintain records and provide customer service.
The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Responsibilities:
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Day-to-day operations of the department office with tasks including answering phone, e-mail, fax; prepare purchase requisitions for office supplies when needed; provide customer service to faculty, students, visitors.
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Input class schedules for fall, spring and summer registration in Banner; assign classroom to classes if not assigned by Ad Astra; update class schedules as directed by the department head.
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Help department head with graduation audits for winter, spring and summer graduation; prepare graduation audits for students who apply for graduation and prepare necessary course substitution forms as directed by the department head and submit the audits to the Office of the Registrar; prepare catalog waiver form as necessary.
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Enter faculty hiring proposals in Workday to hire faculty, and complete hiring proposals; prepare offer letters and MOAs for current and incoming faculty (full-time and adjunct) and end of the semester/year letter for non-TT faculty.
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Help the department with arranging campus visit of invited candidates/guests for faculty position (flight and hotel reservation, etc.); snacks and drinks for faculty meetings.
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Performs other duties as assigned by the department head.
Required Education and Experience:
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High school diploma.
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Three years of related experience.
Required Knowledge, Skills and Abilities:
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Knowledge of word processing, spreadsheet, and database applications.
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Ability to multitask and work cooperatively with others.
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Strong verbal and written communication skills.
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Ability to work with sensitive information and maintain confidentiality.
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Strong interpersonal and organizational skills.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
