Job Title
Business Coordinator II – Research Administration
Agency
Prairie View A&M University
Department
College Of Arts & Sciences
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
Important Immigration information:
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
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The Business Coordinator II provides advanced and dedicated support for grant administration within the Brailsford College of Arts & Sciences (BCAS). This position is exclusively dedicated to supporting research administration. This position serves as a liaison between Principal Investigators (PIs), departmental business administration staff, Sponsored Research Services (SRS), and the Office of Research Grants & Contracts (RGC). The Coordinator supports the University’s Journey to Eminence 2035 and the Division of Research & Innovation’s Rise to R1 (RTR1) initiative by strengthening research infrastructure, improving compliance, and increasing research expenditures across the College.
This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.
The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.
Responsibilities:
Post‑Award Grant Management:
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Provides full-service support to faculty for managing and expending grant funds.
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Monitors award budgets, reconciliations, and spending patterns.
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Assists PIs in interpreting allowability per state, federal, agency, and university guidelines.
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Coordinates with Sponsored Research Services and the Office of Research Grants & Contracts to ensure post‑award compliance.
Grant Administration Support:
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Serves as a direct point of contact between PIs and SRS / RGC.
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Provides guidance on grant-related purchasing, travel, payroll allocations, effort reporting, cost transfers, and subaward processing.
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Troubleshoots post‑award issues.
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Provides training to faculty, staff, and students on research administration procedures and processes.
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Provides balanced service across all three Divisions/Schools within BCAS.
Research Purchasing & Travel:
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Initiates and processes grant‑related purchase requisitions, vouchers, and vendor transactions.
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Reviews and approves procurement and travel expenses tied to grant accounts.
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Ensures timely reimbursements and compliance with sponsor requirements.
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Communicates updated procurement and travel rules to faculty and students.
Financial Monitoring & Reporting:
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Tracks expenditures, burn rates, and budget variances for all active grants.
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Prepares monthly and annual financial summaries for College leadership and PIs.
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Ensures adherence to audit standards and supports internal/external audit reviews.
Other Duties:
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Maintains organized business files and grant records.
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Performs other duties assigned to support the College’s research mission.
Required Education and Experience:
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Bachelor’s degree or equivalent combination of education and experience.
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Three years of related experience .
Required Knowledge, Skills and Abilities:
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Knowledge of word processing and spreadsheet applications.
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Interpersonal and communication skills.
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Planning and organizational skills.
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Ability to multitask and work cooperatively with others.
Preferred Qualifications:
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Knowledge of post‑award grant management at PVAMU and or TMAUS and research finance.
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Strong analytical and spreadsheet skills.
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Ability to interpret policies, solve problems, and work collaboratively.
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Ability to manage competing deadlines across multiple departments.
Special Requirements:
- Applicants with equivalent experience in lieu of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency in lieu of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of seven years of experience.
Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [email protected] should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
