Top 5 Records coordinator Jobs in Brockton Ma

Facilities & Records Coordinator
Brockton Area Multi-Servi —Brockton, MA
- $18 - $22 an hour
- Contract
- Microsoft Outlook
- HIPAA
- Office
Quick Apply
Director, Undergraduate Programs Office Undergraduate Programs and Records
Boston University —Boston, MA
- Office
- 3 years
- Master's degree
11d
Student Records Coordinator - School of Dental Medicine
Tufts University —Boston, MA
- $25.20 - $34.90 an hour
- Hybrid work
- School experience
- Word processing
- Public speaking
Clinical Records Coordinator
Autumn Hospice —Norwell, MA
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Health insurance
- 401(k)
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Patient Records Specialist
Dana-Farber Cancer Institute —Boston, MA
- $42,100 - $47,300 a year
- Full-time
- Hybrid work
- Computer literacy
- Bachelor's degree
- Computer skills

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Director, Undergraduate Programs Office Undergraduate Programs and Records
Boston University —Boston, MA
Work with College faculty to provide academic support and resources to engineering students, oversee current student publications, and coordinate with…
11d
Director of Education and Community Engagement
Boston Public Health Commission —Boston, MA
Minimum of 10 years of experience in public health or social services or a related field with increasing leadership responsibilities, or a bachelor's degree and…
$95,000 - $105,000 a year

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 Respond to emails and telephone calls punctually and complete tasks as directed.  Ability to engage in active listening (giving full attention to those…
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Facilities & Records Coordinator

Brockton Area Multi-Servi -
Brockton, MA

Quick Apply

Job Details

Contract
$18 - $22 an hour

Qualifications

Project reporting
Data integrity assurance
Records disposition policies
Data quality checks
Communication with suppliers
Office equipment routine maintenance
Physical security log maintenance
Microsoft Outlook
Spreadsheets
Data Retention (Data management)
Regulatory compliance
HIPAA
Scanning
Inspection reporting and documentation
Office equipment preventive maintenance
Administrative experience
High school diploma or GED
Data integrity and documentation
Digitization
Maintenance records management
Vendor communication
Health information regulatory compliance
Digitization of archival materials
Document imaging
Clinical confidentiality policies
Physical document handling
Entry level
File organization
Quality data entry
Audit support

Full Job Description

Facilities & Records Coordinator

$18-$22/hour | Temp-to-Perm (Up to 12 Months)

Position Overview

We are seeking a highly organized and detail-oriented professional who enjoys working with records and data, follows established processes, and takes pride in maintaining accurate and confidential information. This entry-level role focuses on preparing and scanning paper records into electronic systems while supporting facilities documentation, compliance tracking, and records retention activities.

This is a hands-on, process-driven position ideal for candidates who are organized, dependable, and comfortable working with large volumes of documents.

Key Responsibilities

Classify documents according to record type prior to scanning.
Prepare records for digitization, retention, archival storage, or secure destruction in accordance with BAMSI policies and regulatory requirements; scan and upload documents into electronic records systems.
Perform quality checks to ensure document accuracy, completeness, and readability.
Retrieve, track, and coordinate records from off-site storage facilities.
Organize files for scanning, storage, archival retention, or secure destruction.
Maintain accurate logs of records processed, archived, retrieved, and destroyed.
Maintain scanning and office equipment by following manufacturer instructions and established procedures.
Perform data entry, spreadsheet maintenance, document tracking, and records reconciliation activities.
Prepare status updates and progress reports for the supervisor.
Adhere to HIPAA requirements and all applicable privacy, confidentiality, and information security standards.
Comply with all BAMSI policies, records retention requirements, and regulatory obligations.
Maintain electronic and physical facilities records.
Organize, scan, upload, and maintain documents within EnvVisual and other agency systems.
Maintain records and system data within EnvVisual and other facilities management platforms.

Track and maintain documentation related to:
- Site Safety Reviews
- Floor Plans
- Vendor Contracts
- Certificates of Insurance
- Utility Accounts
- Vehicle Registrations
- Inspection Reports
- Lease Records

Assist with vendor communications, documentation requests, and records collection efforts.
Track utility, vehicle, inspection, and facility-related compliance deadlines.
Maintain data accuracy across facilities databases, spreadsheets, and document repositories.
Assist with audits, regulatory reviews, and documentation requests.
Prepare reports, spreadsheets, and tracking tools to support facilities operations and compliance activities.
Assist with special projects and administrative tasks as assigned.

Qualifications

High school diploma or GED
Previous office, filing, or administrative experience preferred

Proficient with Microsoft Excel, Outlook, Word, and willingness to learn agency-specific systems.

Strong attention to detail and organization
Dependable and able to follow structured processes
Protect confidential employee, person served, and BAMSI information by adhering to privacy, security, and records retention standards.
Experience handling confidential information in accordance with HIPAA, personnel records regulations, or similar privacy requirements preferred.

Work Environment

Combination of desk work and physical file handling

Frequent use of spreadsheets, databases, and electronic document management systems.

High-volume, repetitive task-oriented workload
May involve lifting and moving boxes of records
Interaction with off-site storage vendor
Ability to lift and move boxes weighing up to 25–30 pounds and work with physical records for extended periods.

Additional Information

Pay: $18-22/hour
Schedule: Full-time
Status: Temporary-to-permanent (up to 12 months)
Training provided
Opportunity for long-term placement based on performance

Ideal Candidate

The ideal candidate is highly organized, detail-oriented, and comfortable managing large volumes of records and data. They enjoy structured, process-driven work, demonstrate strong follow-through, and can maintain confidentiality while supporting records management, facilities documentation, and regulatory compliance activities.

Quick Apply

Refine Your Search

records coordinator jobs in brockton ma

Facilities & Records Coordinator

Director, Undergraduate Programs Office Undergraduate Programs and Records

Student Records Coordinator - School of Dental Medicine

Clinical Records Coordinator

Patient Records Specialist

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