Top 62 Facilities associate Jobs in Bronx, Ny

Facilities Associate
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $21.98 - $24.73 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
Facilities Associate II
Graham Windham —Bronx, NY
- $27.10 an hour
- Full-time
- Sanitation
- Mid-level
- Office
- 403(b)
Quick Apply
Facilities & Maintenance Associate
Wolfe Research —New York, NY
- $65,000 - $75,000 a year
- Monday to Friday
- Customer service
- Sanitation
- Office
- Paid parental leave
- Paid holidays
Quick Apply
Facilities Associate
RH —New York, NY
- $28 - $32 an hour
- Full-time
- Mid-level
- Office
- Project management
Quick Apply
26-27 Facilities Associate
Inwood Academy for Leadership Charter School —New York, NY
- $55,000 - $58,000 a year
- Weekends as needed
- Microsoft Word
- Google Workspace
- Sanitation
- 403(b) matching
- Health insurance
Quick Apply
1d
Part-Time Food Program Associate (CPBX)
NY Common Pantry —Bronx, NY
- $20.50 an hour
- Part-time
- Office
- High school diploma or GED
- Ability to lift 50 pounds
- Commuter assistance
- Paid holidays
Quick Apply
Maintenance Associate Full Time
PERFECT SMILE DOC —Bronx, NY
- $25 - $28 an hour
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
- Paid holidays
- Paid time off
Quick Apply
23h
Facilities Associate
Blank Street —New York, NY
- $75,000 a year
- Weekends as needed
- Mid-level
- Driver's License
- Food service experience
- Commuter assistance
- Health insurance
Quick Apply
9d
Facilities Associate (part-time)
Cocoon, Social and Learning Club for Families —New York, NY
- $25 an hour
- Part-time
- Background check
- Classroom
- CPR Certification
Quick Apply
12d
Maintenance Associate
Butterfield Market —New York, NY
- $18 - $23 an hour
- Weekends as needed
- Communication skills
- Entry level
- Kitchen
Quick Apply
Facilities Maintenance Associate
ASPHALT GREEN INC —New York, NY
- $55,000 - $62,000 a year
- Full-time
- 5 years
- Computer literacy
- Mid-level
- Commuter assistance
- Paid holidays
Quick Apply
Facilities Maintenance Associate
The Riverside Church —New York, NY
- $22 an hour
- Full-time
- High school diploma or GED
- Ability to lift 50 pounds
- 2 years
Quick Apply
Facilities and Hospitality Associate
RR Donnelley —New York, NY
- $23 - $24 an hour
- Overtime
- Hospitality
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Health insurance
Quick Apply
Facilities Associate – Corporate Services Solutions
MSCI —New York, NY
- $107,000 - $139,000 a year
- Full-time
- Hospitality
- 5 years
- Mid-level
Facilities Associate - Queens
Charles B. Wang Community Health Center —Queens, NY
- $50,000 - $55,000 a year
- Full-time
- English
- Mid-level
- Associate's degree
- Disability insurance
- Health insurance
7d
Maintenance / Material Handling Associate
MW Components —Fairfield, NJ
- Overtime
- Clean driving record
- Ability to walk for extended periods
- High school diploma or GED
Quick Apply
Retail Sales Associate
Pet Pantry Warehouse —Larchmont, NY
- From $17 an hour
- Part-time
- Inventory control
- High school
- Maintenance
- Paid time off
- Employee discount
Quick Apply
8d
Store Maintenance Associate - Part-Time
Burlington —New York, NY
- $17 an hour
- Part-time
- Sanitation
- Entry level
- Paid holidays
- Health insurance
Warehouse Associate
Unified Door and Hardware Group —Whitestone, NY
- $22 - $26 an hour
- Full-time
- Forklift
- High school diploma or GED
- Warehouse
- Health savings account
- AD&D insurance
9d
Associate, Office Administration
Jordan Park Group —New York, NY
- $100,000 - $115,000 a year
- Microsoft Excel
- 5 years
- Research
- Commuter assistance
- Health insurance

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Facilities Associate

HEARTSHARE HUMAN SERVICES OF NEW YORK -
Brooklyn, NY

Quick Apply

Job Details

Full-time
$21.98 - $24.73 an hour

Benefits

Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Employee assistance program
Vision insurance
403(b)
Life insurance

Qualifications

Vendor relationship building
High school diploma or GED

Full Job Description

HeartShare Human Services of New York is seeking a highly organized and detail-oriented Facilities Associate to assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with the daily administrative operations of the department. This primarily office-based role supports vendor coordination, work order tracking, compliance oversight, and invoice processing to ensure our facilities remain safe, compliant, and welcoming environments for individuals with developmental disabilities.

The ideal candidate is initiative-taking, reliable, customer-service oriented, and able to manage multiple administrative responsibilities in a fast-paced environment with exceptional attention to detail.

Primary Responsibilities and Essential Functions of Position:

Vendor Coordination, Scheduling & Oversight

Assist the Director of Facilities & Assistant Director of Facilities & Operational Compliance with scheduling service calls and recurring scheduled work across all agency locations.
- Coordinate and oversee recurring and one-time vendor services, including but not limited to Snow removal services, Lawn maintenance, Pest control, Dryer and hood cleaning, Trash removal, elevator inspections, HVAC preventative maintenance, appliance repairs, and purchases.
Obtain detailed estimates and proposals from qualified vendors, ensuring clarity of scope.
Address vendor-related issues promptly and professionally, resolving discrepancies and escalating concerns when necessary.
Serve as a point of contact between the Facilities department, vendors, and program sites regarding maintenance schedules, site access, and job status.
Monitor vendor performance and verify with program staff that services were performed in accordance with agency standards.
Maintain and update the facilities work calendar, scheduling appointments, inspections, and service visits.

Invoice Processing & Financial Coordination

Receive and process vendor invoices for owned and leased properties, ensuring contracted work has been completed before approval, and ensure all supporting documentation is attached.
Process invoices for supplies purchased and used by the Maintenance Department.
Utilize WorxHub facilities management system to accurately match invoices to corresponding work orders.
Collaborate with the Fiscal department to track and reconcile payments, maintaining accurate financial records.
Obtain vendor statements and oversee the timely reconciliation and payment of outstanding invoices.
Maintain organized digital and physical filing systems for invoices, contracts, service reports, and related documentation to support audits and reporting.

Automated Facilities Management

Utilize WorxHub to update work requests, track vendor tasks, and log vendor activities.
Record detailed work order progress, including descriptions, photos, preventive maintenance tracking, and project updates.
Monitor open work orders to ensure timely follow-up and that no items are overlooked.

Administrative Support

Draft, send, and track emails, service requests, and follow-up communications.
Assist with scanning, digitizing, and archiving documentation.
Support the Director of Facilities & Assistant Director of Facilities & Operational Compliance with daily administrative tasks and special projects.
Prepare and distribute memos, status updates, and internal communications as requested.
Participate in professional development training and workshops as required.

High school diploma or GED required; Bachelor’s degree preferred.
1–3 years of experience in facilities, property management, office administration, or a similar role preferred.
Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
Experience in using automated facilities management systems, such as WorxHub, preferred.
Strong organizational and time-management skills with the ability to manage multiple priorities
Exceptional attention to detail and accuracy
Excellent written and verbal communication skills.

Benefits

What we offer once YOU join our growing family:

At Heartshare we offer a comprehensive benefit package based on full-time/part-time status. You can expect:

Rewarding Work in a team environment.
Paid vacation, sick, personal days, and holidays.
403(B) retirement plans with employer contribution.
Health, dental, vision and life insurance.
Employee Assistance Program (EAP).
Flexible spending account (Dependent Care, Medical, Parking, and Transit).
Employee Appreciation Programs and Events.
Tuition Assistance Program.
Professional Development opportunities.
Gympass Discount
Verizon Wireless Discount.
BJs Membership discount.
Discounts on Broadway tickets, movie tickets, theme parks, sporting events, gift certificates & more

Heartshare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process, please reach out to [email protected].

About Heartshare

Who WE ARE:

For over 150 years, Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and

underestimated.

To learn more about Heartshare, please visit our website at www.heartshare.org or follow us on Twitter LinkedIn YouTube Instagram Facebook

#INDHP

Quick Apply

Refine Your Search

facilities associate jobs in bronx, ny

Facilities Associate

Facilities Associate II

Facilities & Maintenance Associate

Facilities Associate

26-27 Facilities Associate

Part-Time Food Program Associate (CPBX)

Maintenance Associate Full Time

Facilities Associate

Facilities Associate (part-time)

Maintenance Associate

Facilities Maintenance Associate

Facilities Maintenance Associate

Facilities and Hospitality Associate

Facilities Associate – Corporate Services Solutions

Facilities Associate - Queens

Maintenance / Material Handling Associate

Retail Sales Associate

Store Maintenance Associate - Part-Time

Warehouse Associate

Associate, Office Administration

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