Top 384 Office administrator Jobs in Brookfield, Il

Office Operations Coordinator
Our Children's Homestead —Naperville, IL
- $56,000 - $60,000 a year
- Full-time
- Office
- Children
- In-person
- Health savings account
- Health insurance
Quick Apply
14h
Administrative Assistant
New Insight Engineering —Chicago, IL
- $30 - $34 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
13d
Corporate Office Coordinator
Marquette Management —Naperville, IL
- $24 - $28 an hour
- Full-time
- Ability to walk for extended periods
- Mid-level
- Ability to sit for extended periods
- Health insurance
- Dental insurance
13d
Housekeeping Office Coordinator
Hyatt Regency Chicago —Chicago, IL
- $27.75 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
2d
Office Administrator
DAIOHS U S A INC —Oakbrook Terrace, IL
- $25 - $27 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Pernix Group, Inc. —Lombard, IL
- $22 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Disability insurance
- Health insurance
Quick Apply
8h
Office Coordinator
Adyen —Chicago, IL
- $72,000 - $90,000 a year
- Mid-level
- Office
- Fair chance
Workplace Operations Specialist
Ripple —Chicago, IL
- $92,000 - $110,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Cell phone reimbursement
Quick Apply
5d
Office Manager - Chicago
Pattern Energy Group LP —Chicago, IL
- $80,000 - $108,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Office Coordinator (Reception & Events)
Clarity Partners LLC —Chicago, IL
- $60,000 - $75,000 a year
- Evenings as needed
- Microsoft Outlook
- Mid-level
- Office
Russian-speaking Trucking Safety Assistant / Office Administrator
AIST Safety Consulting LLC —Warrenville, IL
- From $800 a week
- Full-time
- Microsoft Word
- 18 years or older
- Google Workspace
- Paid holidays
- Paid time off
Quick Apply
Business Office Manager
Vantage Senior Care —Naperville, IL
- $52,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- In-person
- Paid holidays
- Health insurance
Quick Apply
Controller/Office Manager
Hawk Auto —Westmont, IL
- From $95,000 a year
- 8 hour shift
- Background check
- Management
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Office Manager
Broken Glass Inc —Chicago, IL
- $31,743 - $52,000 a year
- 8 hour shift
- Microsoft Excel
- Bachelor of Science
- Basic math
- Health insurance
- 401(k)
Quick Apply
Business Office Manager
Vantage Senior Care —Des Plaines, IL
- $52,000 - $65,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Especialista en Soluciones de Seguros
More Insurance Group inc —Chicago, IL
- $12 - $15 an hour
- Full-time
- Management
- Inventory management
- Mid-level
Quick Apply
Regional Business Office Manager
Vantage Senior Care —Lincolnwood, IL
- $70,000 - $95,000 a year
- 8 hour shift
- Mid-level
- Office
- Travel
- Health insurance
- Dental insurance
Quick Apply
Office Manager / Bookkeeper
Linx Global Mfg., LLC —Niles, IL
- $40,000 - $60,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- CPA
- Health savings account
- 401(k)
Quick Apply
Office Manager
Ecology Tech II, Inc. dba S&S Metal Recyclers II, Inc. —Aurora, IL
- $35,000 - $50,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8h
Dental Office Manager
1st Family Dental & Midwest Orthodontics —Addison, IL
- Full-time
- Bilingual
- Dental office
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
10d

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office administrator jobs near brookfield, il

Office Operations Coordinator

Our Children's Homestead -
Naperville, IL

Quick Apply

Job Details

Full-time
$56,000 - $60,000 a year
14 hours ago

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
Life insurance
Referral program

Qualifications

Teamwork
Executive administrative support
Data management
Faxing
Property management

Full Job Description

Company Overview

Founded in 1995, Our Children’s Homestead is a dedicated provider of foster care and adoption services, committed to transforming the lives of the most vulnerable children in our community. Operating across multiple locations, we focus on offering hope, stability, and a nurturing environment for children and youth seeking permanent, loving homes through a compassionate team approach.

POSITION SUMMARY

The Office Operations Coordinator ensures the effective day-to-day operation of the Naperville office and provides administrative support to the Administrative Team and Board of Directors. The position serves as a primary point of contact for callers and visitors; coordinates office services, purchasing, mail, facilities, meetings, and records; processes routine financial documentation; and prepares accurate minutes for key governance and agency meetings. The role handles sensitive information and is expected to exercise sound judgment, discretion, responsiveness, and professionalism.

To perform this job successfully, an individual must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation, except as otherwise required by applicable law. The requirements listed below are representative of the knowledge, skills, education, experience, and abilities generally required for the position. Our Children’s Homestead will provide reasonable accommodations to qualified applicants and employees with disabilities and other accommodations required by applicable federal, state, or local law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Front Office and Communications

Answer incoming telephone calls; greet and assist visitors and walk-ins using a professional, welcoming, and trauma-informed approach.
Manage the agency's general voicemail box and route messages promptly to the appropriate employee or department.
Manage incoming and outgoing faxes and maintain confidentiality of all transmitted information.
Process and distribute incoming mail; prepare outgoing mail, including certified mail and FedEx shipments; monitor postage and mailing equipment and request service or supplies as needed.
Maintain the employee telephone directory and other office contact listings.
Manage office television/digital messaging and ensure displayed information is accurate, timely, and appropriate.
Serve as the designated on-site contact during weather-related emergencies; monitor office conditions, communicate facility or safety concerns to leadership, support implementation of agency emergency procedures, and coordinate office notifications and operational needs as directed.

Office Operations, Purchasing, and Facilities

Order office supplies, office water, food for office activities, flowers for approved occasions, and gift cards as requested and authorized.
Monitor the copy machine, shredder, postage equipment, and other shared office equipment; coordinate maintenance, repair requests, and supply replenishment.
Manage building maintenance matters and serve as an office liaison with property management, vendors, and service providers; track requests through completion.
Manage conference room reservations for the agency office and shared building spaces; coordinate room setup and related meeting needs.
Secure invoices, verify supporting documentation, create purchase requisitions, obtain required approvals, and maintain organized purchasing records for American Express invoices for the Finance Department.
Process monthly invoices and related documentation for the Finance Department accurately and by established deadlines.
Maintain the Administrative Team vacation calendar and communicate or resolve scheduling conflicts as directed.
Monitor common work areas and shared equipment areas to ensure confidential or sensitive information is not left unsecured; promptly secure or report concerns.
Maintain a receiving inventory and process inventory related to in-kind donations and submit inventory listing monthly to the finance department.

Meetings, Governance, and Records

Coordinate Board of Directors and Finance Committee meeting logistics, including scheduling support, room or virtual-meeting arrangements, food, materials, attendance documentation, and follow-up items.
Prepare agendas and meeting packets in collaboration with leadership; distribute materials within established timelines.
Attend Board, Finance Committee, All-Staff, and Leadership Team meetings; record clear, accurate, and objective minutes; circulate drafts for review and maintain approved records.
Track action items, decisions, and document requests arising from meetings and support timely follow-up.
Maintain governance and meeting records in accordance with agency record-retention, confidentiality, and document-management practices

Employee and Agency Support

Coordinate birthday, special-occasion, and work-anniversary acknowledgements in accordance with agency practices.
Complete assigned employee offboarding tasks, including collecting or coordinating the return of agency property, updating contact lists and calendars, and notifying appropriate internal parties.
Write and mail acknowledgements to donors or volunteers and respond to routine donor and volunteer inquiries, as assigned.
Support agency events, office activities, and special projects requested by Administrative Team members.
Assist with maintaining accurate administrative records, logs, spreadsheets, and reports, as needed.
Manage Little Green Light CRM (Customer Relations Management) system by entering data and extracting reports
Assist in donor coordination with greeting donors, as assigned.
Welcome donors during drop-offs, complete required donation documentation, enter donor information into the CRM system, and assist with coordinating the distribution of donated items to clients, as assigned.
Process in-kind donations received, and maintain monthly inventory listing for finance department.
Prepare and mail acknowledgment letters and communicate with donors and volunteers by telephone to support engagement, and organizational development efforts, as directed.
Support the organization’s social media presence and engagement activities as assigned.

General Requirements

Protect confidential employee, client, donor, financial, Board, and agency information and follow all applicable privacy and security requirements.
Adhere to agency policies, procedures, values, and the Code of Ethics for Child Welfare Professionals.
Perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities at any time.

**PLEASE APPLY WITH INDEED** NO PHONE CALLS PLEASE

Our Children’s Homestead is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Pay: $56,000.00 - $60,000.00 per year

Benefits:

Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in brookfield, il

Office Operations Coordinator

Administrative Assistant

Corporate Office Coordinator

Housekeeping Office Coordinator

Office Administrator

Office Administrator

Office Coordinator

Workplace Operations Specialist

Office Manager - Chicago

Office Coordinator (Reception & Events)

Russian-speaking Trucking Safety Assistant / Office Administrator

Business Office Manager

Controller/Office Manager

Office Manager

Business Office Manager

Especialista en Soluciones de Seguros

Regional Business Office Manager

Office Manager / Bookkeeper

Office Manager

Dental Office Manager

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