Top 22 Project administrator Jobs in Brookfield, Wi

Project Coordinator & Manager - Technology Services Projects
Ontech Systems, Inc. —Milwaukee, WI
- $55,000 - $70,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
3d
Project Administrator
Xylem —Waukesha, WI
- Full-time
- Bachelor of Science
- Microsoft Office
- High school diploma or GED
Project Coordinator
Ring & DuChateau —Brookfield, WI
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
6d
Project Manager 1
MPD INTEGRATION LLC —Cudahy, WI
- Full-time
- Microsoft Outlook
- Engineering
- ERP systems
Quick Apply
Project Administrator
Motion & Control Enterprises —Pewaukee, WI
- $22 - $24 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Paid parental leave
- AD&D insurance
Quick Apply
Construction Project Administrator
Ziply Fiber —Oak Creek, WI
- $78,000 - $126,000 a year
- Contract
- Microsoft Word
- Background check
- Customer service
- Health insurance
- Dental insurance
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Part-Time Project Administrator – Flexible Schedule
Current Electric —Wauwatosa, WI
- Part-time
- Background check
- Customer service
- Pass drug screening
- Opportunities for advancement
- Flexible schedule
Quick Apply
7d
TAES-Project Analyst
Toshiba America Energy Systems —West Allis, WI
- Hybrid work
- ERP systems
- Mid-level
- Office
- 401(k) matching
Quick Apply
Account Manager, Architectural Solutions
Henricksen —Milwaukee, WI
- $76,500 - $96,500 a year
- Full-time
- Dealership
- Marketing
- 5 years
MU POST Advocate
Marquette University —Milwaukee, WI
- Full-time
- Mid-level
- University
- Bachelor's degree
- 403(b) matching
- Health insurance
2d
Area Operations Support Leader
Johnson Controls —Milwaukee, WI
- $89,000 - $122,000 a year
- Full-time
- Microsoft Access
- Up to 50% travel
- Finance
- Paid holidays
- Health insurance
10d
One Water Midwest Business Unit Leader
Mead & Hunt —Milwaukee, WI
- Online Application
- 7 years
- Management
- Bachelor's degree
- Disability insurance
- Health insurance
Plant Maintenance Engineer
Thiele Tanning Company —Milwaukee, WI
- Full-time
- Maintenance
- Welding
- In-person
- Health insurance
- Dental insurance
Quick Apply
Superintendent
One Source Construction Corp. —Brookfield, WI
- Email
- Construction site
- 5 years
- Senior level
Office Engineer
Studio 151 —Milwaukee, WI
- Email
- Mid-level
- Office
- Analysis skills
Project Manager - Industrial
M.J. Electric —Milwaukee, WI
- Full-time
- Microsoft Excel
- Construction site
- Bachelor of Science
- Health savings account
- Paid holidays
Construction Field Engineer
WSP —Milwaukee, WI
- Construction site
- Mid-level
- Office
- Disability insurance
- Health insurance
Manager, Construction Compliance Advisory
Baker Tilly Advisory Group, LP —Milwaukee, WI
- $59,400 - $236,800 a year
- Full-time
- Microsoft Word
- CPA
- Finance
Quick Apply

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Project Coordinator & Manager - Technology Services Projects
Ontech Systems, Inc. —Milwaukee, WI
Schedule and confirm kickoff calls, pre-scoping calls, client status calls, internal project calls, maintenance windows, onsite visits, and project closeout…
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project administrator jobs near brookfield, wi

Project Coordinator & Manager - Technology Services Projects

Ontech Systems, Inc.
Milwaukee, WI

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Job Details

Full-time
$55,000 - $70,000 a year
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Life insurance
Referral program
Retirement plan

Qualifications

ConnectWise
Teamwork
SharePoint
Scope management
Progress tracking (project management tasks)

Full Job Description

About Ontech Systems

Since 2004, Ontech Systems has grown from a local IT support company into one of Wisconsin's leading Managed IT and Cybersecurity providers, delivering technology solutions, cybersecurity, cloud services, and strategic consulting to organizations throughout Wisconsin and the Midwest. Our success is built on a culture that invests in people first. Ontech is a multi-year recipient of Milwaukee's Best Places to Work recognition and has earned outstanding employee feedback through regular staff engagement surveys focused on collaboration, growth, leadership, and workplace satisfaction. Today, our team of talented technology professionals supports hundreds of organizations while embracing our core values of Respect, Collaboration, Positivity, Continuous Learning, and Pride in Our Work.

If you're looking for a fast-growing company where your ideas matter, your development is encouraged, and your contributions make a real impact, Ontech offers a rewarding career opportunity with a team that genuinely enjoys working together.

Job Summary

The Project Coordinator provides the administrative, scheduling, and coordination layer for Ontech’s Professional Services project workflow. This role is heavily focused on managing small and non-complex projects from kickoff through close, keeping project work moving through our software orogram, scheduling client calls and project technicians, coordinating maintenance windows and onsite visits, and managing reschedules when timelines, technician availability, or client availability changes.

Core Functions

Small Project Coordination - Coordinate small, non-complex project engagements from kickoff through completion under Project Manager oversight.
Scheduling & Rescheduling - Schedule and confirm project calls, technician assignments, onsite visits, maintenance windows, kickoff calls, status calls, and closeout calls; manage reschedules promptly when needs change.
Project Board Hygiene - Keep ConnectWise project tickets, phases, statuses, notes, appointments, and follow-up items current so work does not stall or age without ownership.
Documentation & Charter Completeness - Confirm required project documentation, charter fields, counts, URLs, milestone notes, and handoff details are complete before work advances.
Communication & Status Updates - Provide timely internal and client-facing updates on project status, scheduling changes, blockers, milestone progress, and required next steps.

Responsibilities of Role:

Small and Non-Complex Project Management

Coordinate small, non-complex project engagements from kickoff through completion using defined Ontech project templates and Project Manager guidance.
Track project milestones, dates, open tasks, dependencies, and handoff points to help prevent missed commitments or project drift.
Confirm that each active small project has a clear next action, scheduled resource, documented milestone, and current status update.
Escalate scope concerns, blockers, client delays, or resource conflicts to the Project Manager before they become delivery issues.
Support project closeout by confirming final notes, documentation updates, technician time entries where applicable, and completion communication are handled.

Scheduling, Calls, Technician Coordination & Reschedules

Schedule and confirm kickoff calls, pre-scoping calls, client status calls, internal project calls, maintenance windows, onsite visits, and project closeout calls.
Coordinate project technician availability, client availability, required attendees, room or Teams meeting details, and any scheduling dependencies.
Manage reschedules as needed when client availability, technician availability, priority work, vendor timing, or project readiness changes.
Send calendar invites, confirm attendance expectations, communicate schedule changes, and ensure project schedules are reflected accurately in the appropriate systems.
Maintain a forward-looking view of resource needs so technicians, Project Managers, and clients are not surprised by upcoming work.

Project Administration, Board Hygiene & Documentation

Maintain ConnectWise project and ticket hygiene across the scoping and delivery lifecycle, including current statuses, notes, dates, assignments, and follow-up tasks.
Monitor project queues and boards for stale items, missing owners, blocked tickets, overdue follow-ups, or items waiting on another party.
Track SharePoint charter and documentation completeness, including required project fields, confirmed counts, confirmation method, tier, charter URL, and relevant handoff information.
Maintain version discipline between filenames and document interiors when working with project documentation.
Prepare and distribute internal and client-facing status updates using approved language and cadence expectations.

Handoff Coordination & Cross-Team Communication

Coordinate transitions between Sales Engineering, Project Management, Inside Sales, Account Management, and project technicians so work moves cleanly from scoping through delivery.
Support PM-to-SE and post-sales handoffs by confirming meeting timing, required inputs, action owners, and next-step documentation.
Document open questions, decisions, blockers, and scheduling commitments so interested parties have current information.
Follow up with internal stakeholders when required tasks, approvals, or updates are pending.

Join us to be part of an energetic team dedicated to delivering innovative technology solutions that transform our organization! We are committed to fostering an inclusive environment where your leadership can thrive as we build the future of enterprise technology together!

Pay: $55,000.00 - $70,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in brookfield, wi

Project Coordinator & Manager - Technology Services Projects

Project Administrator

Project Coordinator

Project Manager 1

Project Administrator

Construction Project Administrator

Part-Time Project Administrator – Flexible Schedule

TAES-Project Analyst

Account Manager, Architectural Solutions

MU POST Advocate

Area Operations Support Leader

One Water Midwest Business Unit Leader

Plant Maintenance Engineer

Superintendent

Office Engineer

Project Manager - Industrial

Construction Field Engineer

Manager, Construction Compliance Advisory

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