South Dakota State University (SDSU) Division of Technology and Security is offering an exciting career opportunity as a Software Contracts Coordinator. We are looking for a motivated and customer service oriented professional to join us in managing our software applications. This position is a 12-month, full-time, benefits-eligible located in Brookings, SDand supervised by the Director of Technology Contracts.
The Division of Technology & Security (DTS) supports the University’s mission as a high-achieving land-grant institution by overseeing both technology services and safety. DTS manages digital security and regulatory compliance. Its reach extends across the state, providing IT and safety support to Research Stations and Extension Centers, ensuring secure and reliable operations wherever the University’s work takes place.
Must be authorized to work in the U.S. Sponsorship is not available for this position.
KEY RESPONSIBILITIES:
The Software Contracts Coordinator supports the Director of Technology Contracts in coordinating new software requests and managing software renewals for the University. This role ensures the approved software inventory remains accurate, renewals are proactively managed, and requests are processed efficiently and in compliance with institutional policies.
Responsibilities include, but are not limited to, routing contracts through the electronic signature system, coordinating with vendors and campus stakeholders, scheduling consultations, maintaining the software inventory, and managing the renewal database. The position collaborates with faculty, staff, and departments such as Information Security, General Counsel, Human Resources (Accessibility), Finance and Budget, and the Administrative Shared Services Center, as well as possible coordination with Board of Regents representatives.
Position requires a team-oriented and adaptable mindset with a commitment to supporting cross-functional partners while following established processes and remaining open to feedback. Initiative and accountability to proactively manage renewals, follow up with stakeholders, and identify process improvements are central to this role. Strong communication and interpersonal skills are essential to effectively collaborate across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.
BENEFITS:
SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university’s guidelines.
QUALIFICATIONS
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in management, business administration, information technology, project management, procurement, supply chain management, or a related field by start date.
- Minimum of 3 years of related experience.
- Excellent time management skills with the ability to prioritize and execute multiple concurrent processes.
- Experience working with technology vendors and/or managing vendor relationships.
- Experience using Microsoft 365 products such as Outlook, Word, Excel, and/or Teams.
- Excellent verbal and written communication skills with the ability to communicate highly technical information to non-technical customers.
- Strong interpersonal skills, with the ability to work effectively across departments, manage vendor relationships, and exercise sound judgment in coordinating complex processes.
PREFERRED QUALIFICATIONS:
- Experience supporting faculty, staff, and/or students in a higher education environment.
- General knowledge of technology-related systems and IT service management processes.
- Technology and/or project management related certifications.
- Software license management experience.
APPLICATION PROCESS:
This system will guide you through the electronic application form. This employment site will also require the attachment of a cover letter, which should specifically address how the candidate meets the qualifications as outlined in the advertisement, resume, and a reference page with the contact information for three professional references. Email applications will not be accepted. Please contact SDState Human Resources at (605) 688-4128 if you require assistance with this process.
Any offer of employment is contingent on the university’s verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check.
SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University’s Drug and Alcohol Testing Policy 4:14.
