Top 489 Office coordinator Jobs in Brooklyn Ny

Part-Time Office Coordinator
TonyMoly USA —Brooklyn, NY
- $22 - $27 an hour
- Part-time
- Google Workspace
- Research
- Mid-level
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Administrative & Office Coordinator
Prada —New York, NY
- $75,000 - $90,000 a year
- Research
- Mid-level
- Office
Administrative Coordinator
HEARTSHARE HUMAN SERVICES OF NEW YORK —Brooklyn, NY
- $85,000 a year
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
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Human Resources Coordinator
Atria Health and Research Institute —New York, NY
- $60,000 - $78,000 a year
- Full-time
- Urgent Care
- Clinic experience
- Mid-level
- Continuing education credits
- Health insurance
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Temporary PT HMS Office Coordinator (71117)
Pratt Institute —Brooklyn, NY
- $30 - $33 an hour
- Part-time
- Computer literacy
- Office
- Residential
5d
Office Manager / Administrative Coordinator
The Learning Experience - Brooklyn, NY - Greenpoint —Brooklyn, NY
- $18 - $45 an hour
- Full-time
- School experience
- Google Workspace
- Medical office experience
- Paid holidays
- Health insurance
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Business Office Medicaid Coordinator
Central Nursing —New York, NY
- $90,000 - $120,000 a year
- Full-time
- Mid-level
- Office
- Health insurance
- 401(k)
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13d
Coordinator, People & Facilities
Charlotte Tilbury —New York, NY
- $65,000 - $75,000 a year
- Full-time
- Inventory management
- Mid-level
- Office
- Commuter assistance
- Health insurance
Quick Apply
3d
Scheduling Coordinator
SECURITY USA INC. —New York, NY
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
4d
Operations Coordinator
EverPass Media —New York, NY
- $75,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid parental leave
- Disability insurance
Quick Apply
11d
Patient Experience & Administrative Coordinator
KETA Medical Center —New York, NY
- $40 - $45 an hour
- Part-time
- Hospitality
- Nursing
- Psychiatry
- Travel reimbursement
Quick Apply
Administrative Coordinator
CCRM Fertility —New York, NY
- $26 - $29 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
Quick Apply
Bilingual Chinese/English Office Coordinator
JS Homecare Agency of NY —Brooklyn, NY
- From $23 an hour
- Full-time
- English
- Office
- Administrative experience
- Health insurance
- 401(k)
Quick Apply
ADA Coordinator - 504 Office of Disability Services
Monroe University —New Rochelle, NY
- $70,000 - $80,000 a year
- Full-time
- Background check
- 5 years
- Bachelor of Science
- Health insurance
- Dental insurance
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Human Resources Coordinator
Always Home Care —West New York, NJ
- $20 an hour
- Full-time
- Spanish
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Front Desk Dental Insurance Coordinator
Bright Star Sapphire Dental —Fair Lawn, NJ
- $20 - $25 an hour
- Full-time
- Bilingual
- Dental office
- 5 years
- Health insurance
- Dental insurance
Quick Apply
Pre-Authorization Coordinator
Monmouth Cardiology Associates, LLC —Eatontown, NJ
- From $20 an hour
- Full-time
- Writing skills
- High school diploma or GED
- Organizational skills
- Health savings account
- Health insurance
Quick Apply
HR Coordinator (Caregivers) Bilingual English/Chinese
Xtreme Care —Bayside, NY
- $20 an hour
- Full-time
- English
- Office
- High school diploma or GED
Quick Apply
13d
Sales Coordinator- OnQ and Delphi Experience
Bridgepoint, LLC —New York, NY
- $26 - $28 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Mid-level
Quick Apply
4d
Bilingual HR Coordinator – Spanish/Creole - Human Resources (Home Care)
HouseCalls Home Care —Brooklyn, NY
- $23 - $25 an hour
- Full-time
- Spanish
- Home Health
- Older adults
- Paid holidays
- Disability insurance
Quick Apply
6d

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Part-Time Office Coordinator

TonyMoly USA -
Brooklyn, NY

Quick Apply

Job Details

Part-time
$22 - $27 an hour

Qualifications

Optimizing workflow processes
Office supply management
Employee onboarding
Google Workspace
AI use case identification
Confidential information handling
Office activity coordination
Business travel arrangements
Project documentation
HR communication
Finance
Standard Operating Procedures (SOPs) implementation
Talent acquisition platforms
Operations coordination planning
ATS
Executive administrative support
Research
Mid-level
Employee attendance management
Bachelor's degree
Internal employee customer service
Mail management
Compliance documentation
Vendor relationship management
Office supply ordering
Vendor communication
Collaborative technology platforms
Organizational skills
Digital project management boards
Corporate event planning

Full Job Description

Part-Time Office Coordinator (in office role)
Mon-Fri from 9am-1pm

About the Role

TONYMOLY USA is seeking a highly organized, proactive, and resourceful Part-time Office Coordinator to support day-to-day business operations, office administration, executive coordination, internal projects, and employee experience initiatives.

This role is ideal for someone who enjoys variety, takes ownership, and can keep multiple moving parts organized across a growing business. The Office Coordinator will serve as a central point of coordination across departments, helping ensure projects move forward, communication stays clear, and the office environment remains professional, welcoming, and well-run.

This is a hands-on role that requires strong follow-through, attention to detail, comfort with technology, and the ability to anticipate needs before they become issues.

Key Responsibilities

Operations & Project Coordination

Support company-wide operations and cross-functional initiatives by helping teams stay organized, accountable, and aligned.
Support SOP maintenance, follow-ups, and documentation to ensure processes remain current and accessible.
Coordinate cross-functional projects by tracking deadlines, owners, action items, and next steps.
Follow up on leadership meeting action items to ensure progress and accountability.
Document business processes, workflows, and recurring procedures.
Track company initiatives and help ensure priorities continue moving forward.
Identify opportunities to improve coordination, communication, and operational efficiency.

Executive Support

Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up items.
Arrange business travel, accommodations, reservations, and related logistics.
Assist with research projects, vendor comparisons, business summaries, and administrative preparation.
Coordinate vendors and outside partners as needed.
Track and follow up on key initiatives, deadlines, and leadership requests.
Support special projects that require organization, discretion, and timely execution.

Office Management & Employee Experience

Own the day-to-day office environment and help create a positive, organized, and engaging employee experience.
Oversee general office administration and daily office needs.
Manage office supplies, snacks, beverages, mail, packages, subscriptions, and office-related vendors.
Coordinate office upkeep, repairs, maintenance requests, and workspace readiness.
Plan and coordinate team lunches, company events, holiday gifts, employee recognition moments, and other culture-building activities.
Support new hire office logistics, including desk and workstation coordination, welcome kits, supplies, and first-day readiness.
Help ensure employees have the tools, information, and environment they need to be productive.
Serve as a point person for office-related questions and employee experience needs.

Intern Program & Recruiting Coordination

Support the company’s recruiting efforts and manage the internship program from coordination through completion.
Coordinate the internship program, including onboarding, scheduling, check-ins, project tracking, and end-of-program presentations.
Schedule interviews and support communication with candidates.
Assist with job postings, recruiting coordination, interview logistics, and candidate follow-up.
Prepare onboarding materials and coordinate first-day logistics for interns.
Conduct weekly intern check-ins to monitor progress, questions, and support needs.
Track intern projects, deliverables, timelines, and feedback.
Coordinate intern offboarding and final presentations.

People Operations Administration

Support in-office new hire onboarding and employee setup.
Assist with PTO administration through Vacation Tracker and Justworks, including tracking for hourly employees as needed.
Coordinate offboarding logistics, including equipment return, access updates, and administrative follow-up.
Help maintain employee-related documentation, checklists, and process trackers.
Support employee communications related to administrative processes, office updates, and company logistics.

AI & Business Efficiency Projects

Help the company adopt practical tools and workflows that improve efficiency and reduce manual work.
Create, organize, and maintain internal GPTs or AI-enabled resources for recurring business needs.
Support company-wide AI adoption by helping employees understand how to use tools responsibly and effectively.

Finance & Administrative Support

Provide administrative support to the Controller and Fractional Head of Finance as needed.
Assist with vendor paperwork, forms, and administrative documentation.
Collect and organize documents, insurance certificates, contracts, and related business records.
Support scheduling and coordination for finance-related meetings and follow-ups.
Assist with administrative follow-up related to vendors, compliance requests, and internal documentation.
Provide general coordination support for finance and business administration projects as needed.

Qualifications

Bachelor’s degree preferred, or equivalent professional experience.
2+ years of experience in office administration, business operations, executive support, project coordination, HR coordination, recruiting coordination, or a similar role.
Strong organizational skills with the ability to manage multiple priorities at once.
Excellent follow-through and attention to detail.
Strong written and verbal communication skills.
Comfortable working with leadership, employees, candidates, vendors, and external partners.
Experience with Monday.com, project management tools, HR platforms, ATS systems, Google Workspace, Microsoft Office, or similar tools preferred.
Comfortable learning new technology and exploring AI tools to improve business efficiency.
Ability to handle confidential information with discretion.
Proactive, solutions-oriented, and willing to take ownership of tasks from start to finish.

Work Environment

This role requires a hands-on presence in the office and regular coordination with employees, leadership, vendors, candidates, and external partners. The Office Coordinator will play an important role in supporting both the operational rhythm and employee experience of TONYMOLY USA.

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About the Role

Key Responsibilities

Operations & Project Coordination

Support company-wide operations and cross-functional initiatives by helping teams stay organized, accountable, and aligned.

Executive Support

Office Management & Employee Experience

Intern Program & Recruiting Coordination

People Operations Administration

AI & Business Efficiency Projects

Finance & Administrative Support

Qualifications

Work Environment