APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.
The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible.
Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.
Human Resources Solutions (HRS) is recruiting one (1) Clerical Associate IV to function as a Timekeeper, who will:
- Verify all changes in assigned work units, including leave status, through collateral telephone calls with the unit's timekeeping/personnel liaison. Process these changes and make necessary adjustments in the Payroll Management System to ensure accurate paycheck preparation.
- Review all CityTime reports, including the Daily Transmitted Report, Daily Not Transmitted Report, Late Overtime and Leave Approvals Report, and Leave Without Pay Report, in both electronic and hard-copy formats to facilitate the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.
- Process approved transmitted reports and verify the accuracy of employee leave balances using PMS and RMDS reports. Employees with insufficient leave balances are processed as Leave Without Pay, with subsequent paycheck entries completed through either CityTime or PMS.
- Examine the previous day's payroll entries using accepted online reports that identify accepted, rejected, and suspended details. Correct inaccurate, suspended or rejected data entries promptly to prevent any impact on employees' paychecks.
- Coordinate daily with designated representatives from Personnel Services Operations, Payroll, and Workers' Compensation to accurately process long-term leaves, including Child Care Leave, Medical Leave, Family and Medical Leave Act (FMLA), and Workers' Compensation. Determine the employee's last pay date to prevent overpayments or underpayments. Complete calculations manually and through agency-developed software using Form M-402E, which alerts authorized Personnel Services Operations when to place the staff member in the appropriate leave status.
- Prepare payroll hold lists at the conclusion of each biweekly payroll timekeeping cycle for employees with incomplete records to generate late approval reports. Conduct collateral telephone calls with Responsibility Centers designated Personnel Officers. Paychecks are released by written authorization when incomplete records are validated as complete.
- Generate supplementary (adjusted) paychecks during the Agency's assigned supplemental payroll window, Monday through Wednesday of pay week. Process adjustments resulting from late submissions, administrative errors, leave status changes, or other payroll discrepancies, while ensuring overpayments and underpayments are resolved through the Disbursement Unit.
Hours/Shift: Monday-Friday 9AM-5PM
CLERICAL ASSOCIATE - 10251
Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
