The Bookkeeper is responsible for maintaining accurate financial records and supporting the day-to-day accounting operations of the agency. This position performs bookkeeping functions including accounts payable, accounts receivable, reconciliations, financial data entry, and record maintenance in accordance with agency policies, nonprofit accounting standards, and applicable regulations.
The Bookkeeper works collaboratively with the Finance Department and agency leadership to ensure timely and accurate financial processing and reporting.
Essential Functions:
Financial Transactions and Recordkeeping:
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Maintain accurate financial records and accounting entries.
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Process accounts payable, including invoice verification and payment preparation.
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Assist with accounts receivable and tracking of incoming payments.
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Complete bank, credit card, and account reconciliations.
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Maintain vendor files and supporting financial documentation.
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Prepare and enter journal entries as assigned.
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Assist with month-end and year-end closing activities.
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Maintain organized financial records and filing systems.
Reporting and Compliance:
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Prepare routine financial reports and spreadsheets.
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Assist with audit preparation and document gathering.
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Support grant and program expense tracking.
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Ensure compliance with agency financial policies and procedures.
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Maintain records in accordance with document retention requirements.
Administrative and Finance Support:
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Respond to vendor and staff inquiries related to invoices, payments, and financial documentation.
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Support finance team projects and operational initiatives.
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Participate in meetings and trainings as required.
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Perform other duties as assigned.
Organizational Expectations
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Promote the agency’s mission and values through leadership, collaboration, and professional conduct.
- Embrace change, innovation, and continuous quality improvement.
- Foster a team culture grounded in respect, accountability, inclusion, and person-centered practices.
- Support and advocate for the rights, dignity, and self-determination of individuals receiving services.
- Maintain compliance with all agency policies, safety standards, and ethical practices.
Agency Core Values:
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Accountability: We take ownership of our actions, follow through on commitments, and hold ourselves and each other to high standards.
- Adaptability: We embrace change, stay open to feedback, and grow through learning and evolving together.
- Collaboration: We work as one team, listening, supporting, and building on each other’s strengths.
- Empowerment: We support individuals in making their own choices, fostering independence, self-expression, and valuing every voice and experience with respect and empathy.
- Community: We believe in the power of connection and community. We are dedicated to serving, placing the needs and well-being of those we support at the center of all we do.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.
Additional Expectations
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Travel between agency locations as necessary.
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Commitment to confidentiality and ethical standards.
Physical Requirements:
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Ability to remain in a stationary position (sitting or standing) for extended periods.
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Ability to move throughout program facilities, residences, and community settings.
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Occasionally lift or carry up to 35 pounds (e.g., supplies, documents, equipment).
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Ability to bend, squat, and assist in emergency situations if necessary.
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Must have reliable transportation and be able to travel throughout assigned region, as well as other agency regions as needed.
Qualifications:
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Associate degree in Accounting, Business, Finance, or related field preferred.
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Minimum of 2 years of bookkeeping or accounting experience required.
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Nonprofit accounting experience preferred.
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Experience with accounting software and Microsoft Excel required.
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Strong attention to detail and organizational skills.
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Ability to maintain confidentiality and exercise professional judgment.
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Ability to manage multiple priorities and deadlines.
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Knowledge of general bookkeeping and accounting principles.
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Understanding of accounts payable, receivable, reconciliations, and financial recordkeeping.
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Ability to analyze and organize financial information accurately.
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Strong written and verbal communication skills.
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Ability to work independently and collaboratively.
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Strong customer service orientation.
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Valid and insurable Maine driver’s license required.
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Ability to pass required background checks, to include: Adult/Child Protective Services; criminal history; OIG Exclusion list; National Sex Offender Registry; Bureau of Motor Vehicles record; and Maine CNA Registry.
Join the 3Rivers Team as a Bookkeeper!
Are you detail-oriented, organized, and passionate about making a difference behind the scenes? Do you enjoy working with numbers while supporting a mission-driven organization that changes lives every day?
3Rivers is seeking a dependable and motivated Bookkeeper to support our growing Finance Team!
✨ In this role, you will:
✔ Process accounts payable and receivable
✔ Maintain accurate financial records
✔ Complete reconciliations and financial reporting tasks
✔ Support audits and compliance activities
✔ Collaborate with agency leadership and team members
✔ Help ensure the financial health of a mission-driven nonprofit organization
What We’re Looking For:
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Strong organizational and time-management skills
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Attention to detail and accuracy
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Experience with bookkeeping or accounting functions
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Proficiency in Excel and accounting software
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Ability to work independently and collaboratively
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Nonprofit experience is a plus!
Why Join 3Rivers?
At 3Rivers, our work is centered around supporting individuals with intellectual and developmental disabilities to live meaningful, independent lives within their communities.
Our team values:
- Accountability
- Adaptability
- Collaboration
- Empowerment
- Community
We believe every role matters — including the people working behind the scenes to keep our organization strong and sustainable.
Full-Time | Hourly/Non-Exempt
Competitive Pay & Benefits
Meaningful Work with Purpose
If you’re looking for a career where your skills truly make an impact, we’d love to hear from you!
Apply today and help us continue improving the quality of life by supporting independence.
