Top 8 Assistant front office manager Jobs in Buffalo, Ny

Operations Assistant, CBLS
University at Buffalo —Buffalo, NY
- $50,000 - $55,000 a year
- Evenings as needed
- Microsoft Excel
- Microsoft Outlook
- No background check
- Health insurance
- Retirement plan
4d
Assistant General Manager
Your Employer —Amherst, NY
- $70,000 - $80,000 a year
- Full-time
- Sales
- Cooking
- Mid-level
1d
Assistant General Manager/Operations Manager
DoubleTree by Hilton —Buffalo, NY
- $60,000 - $65,000 a year
- Weekends as needed
- Bar
- Mid-level
- Hotel
- Free parking
- Paid holidays
Quick Apply
11d
Floating Assistant Store Manager
Store Space Self Storage —Buffalo, NY
- $18 - $23 an hour
- Weekends as needed
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Program Assistant (Full Time/Mon-Fri 8a-4p)
Cazenovia Recovery Systems Inc —Niagara Falls, NY
- $18.36 an hour
- Full-time
- Office
- High school diploma or GED
- Driver's License
Store Manager
Extra Space Management, Inc —Niagara Falls, NY
- $19.00 - $20.50 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
14d

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Operations Assistant, CBLS

University at Buffalo -
Buffalo, NY

Apply Now

Job Details

$50,000 - $55,000 a year
4 days ago

Benefits

Health insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Customer relationship building
Microsoft Outlook
Administrative experience
Customer engagement
Stakeholder relationship building

Full Job Description

UB Business and Entrepreneur Partnerships (BEP) is seeking an Operations Assistant, CBLS to support the daily operations and programs at the Center of Excellence in Bioinformatics and Life Sciences (CBLS). Located on the Buffalo Niagara Medical Campus, CBLS is a four-story, high-tech facility that houses a multi-tenant business incubator for deep tech and community startups, university research laboratories for faculty and students, scientific and computing equipment, and serves as the primary location for BEP staff.

In this role, you will serve as the first point of contact for BEP at CBLS and play a key role in creating a professional, welcoming, and customer-focused experience for visitors, tenants, researchers, staff, vendors, and community partners. Reporting to the Building Operations Manager, you will support the day-to-day operations of the facility while providing administrative, operational, and customer service support to a diverse community of building occupants and stakeholders. This position requires excellent interpersonal skills, sound judgment, discretion, and the ability to handle sensitive information, building access, and visitor records with integrity and confidentiality.

Key Responsibilities

Front Desk & Guest Experience

Serve as the primary reception point for CBLS, welcoming visitors, tenants, researchers, staff, vendors, and guests in a professional, and customer-focused manner.
Answer, screen, and route incoming calls and inquiries.
Maintain visitor sign-in/sign-out procedures, badges, and arrival notifications while fostering a welcoming, professional environment.
Provide information, directions, and assistance to all stakeholders by delivering exceptional customer service and communicating effectively with individuals from a wide range of backgrounds and organizations.

Building Operations & Administrative Support

Monitor building access by issuing and deactivating key cards/fobs and maintaining access records.
Coordinate and track facility maintenance, repairs, cleaning, security, and other building service requests with vendors and Facilities staff.
Support scheduling and setup for conference rooms, shared spaces, and building events.
Receive, log, and distribute mail, packages, and deliveries.
Maintain inventories of office, kitchen and cleanroom supplies and assist with purchases.
Support emergency preparedness activities, including fire drills, evacuation procedures, and visitor accountability.
Assist with staff and tenant onboarding/offboarding and maintain operational records, databases, filing systems, reports, correspondence, budgets, contracts, and vendor documentation.
Support hospitality functions by maintaining clean, organized, and well-stocked common areas, including kitchen and beverage stations.

Program and Event Support

Support CBLS programs by assisting with the planning, scheduling, setup, and coordination of meetings, workshops, and special events.
Coordinate room reservations, catering, supplies, deliveries, vendor access, and event logistics while providing a welcoming experience for attendees.
Assist with event setup, breakdown, and restoration of shared spaces, and provide occasional support during early morning, evening, or weekend events.

Safety & Compliance

Assist the Building Operations Manager with Environmental Health & Safety (EH&S) programs, laboratory safety initiatives, inspections, emergency preparedness, and regulatory compliance.
Maintain safety documentation, training records, signage, and compliance records.
Coordinate with EH&S staff, contractors, and service providers, and report safety concerns while assisting with corrective action follow-up.

Other duties as assigned.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit – all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About UB

The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

3 years of progressively responsible experience in administrative support, customer service, hospitality, facilities support, or a related professional environment.
Strong interpersonal, verbal, and written communication skills with the ability to build positive relationships and provide exceptional customer service.
Demonstrated ability to manage multiple priorities while maintaining accuracy, attention to detail, and strong organizational skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and the ability to quickly learn new software and technology systems.
Ability to exercise sound judgment, professionalism, discretion, and confidentiality when handling sensitive information and operational matters.
Ability to work independently and collaboratively while demonstrating initiative, reliability, flexibility, and problem-solving skills.
Ability to support a physically and emotionally safe environment for employees and visitors alike.

Preferred Qualifications

4+ years’ experience in a multicultural, high-traffic, or public-facing environment.
Familiarity with building operations, facilities coordination, or security/access systems.
Experience with building operations, facilities coordination, access control systems, work order systems, and space management activities.
Experience working in a higher education, research institution, nonprofit, or startup ecosystem environment.
Experience planning or supporting meetings, workshops, conferences, or community events.

Our University Community

Physical Demands

Ability to occasionally lift up to 25 pounds of papers, boxes, etc. around the facility. Must remain in a stationary position 50 percent of the time and occasionally move about inside the building to access file cabinets, office machinery, etc.

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$50,000 - $55,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

37.5

Campus

Downtown Campus

Posting Alerts

Special Instructions Summary

Is a background check required for this posting?

Background Check Notification

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Refine Your Search

assistant front office manager jobs in buffalo, ny

Operations Assistant, CBLS

Assistant General Manager

Assistant General Manager/Operations Manager

Floating Assistant Store Manager

Program Assistant (Full Time/Mon-Fri 8a-4p)

Store Manager

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