Top 1 Clinic administrator Jobs in Buffalo, Ny

Medical Practice Administrator
VKP Medical PLLC —Buffalo, NY
- $28 an hour
- Full-time
- Private practice
- HIPAA
- Clinic
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Medical Practice Administrator

VKP Medical PLLC -
Buffalo, NY

Quick Apply

Job Details

Full-time
$28 an hour

Qualifications

Outpatient clinic experience
Clinical training
Calendar management
Team training

Full Job Description

Who We're Looking For

This is a senior, hands-on role for an experienced clinic operator. You've run a clinic floor, trained and supervised staff, and owned the daily schedule. You know how to keep a busy office moving, communicate clearly with physicians and leadership, take direction well, and set a consistent tone of professionalism for the entire team. If that's you, read on.

About the Role

We're seeking a highly organized, personable, and proactive Practice Manager to serve as the operational backbone of a busy private medical clinic. This is a hands-on, patient-facing role that blends clinical support with administrative leadership. The ideal candidate anticipates needs before they arise, communicates seamlessly with the physician and senior leadership, and takes pride in keeping the office running smoothly from open to close.

Key Responsibilities

Leadership & Communication

Communicate clearly and professionally with the physician and senior leadership
Take direction well and execute on instruction reliably
Set and maintain a consistent tone of professionalism throughout the office
Instruct, train, and supervise medical assistants
Delegate effectively and ensure tasks are executed correctly and on time
Model a positive, team-first attitude

Office & Workflow Management

Oversee daily office flow and ensure the schedule runs on time from start to finish
Manage the provider's schedule and organize daily physician tasks
Meet daily patient-volume targets and keep the clinic operating at capacity
Open, scan, sort, and route incoming mail

Patient Care & Front-Line Support

Greet patients warmly and set a friendly, professional tone from the moment they arrive
Room patients and assist with clinical intake
Perform triage and prioritize patient needs appropriately
Adapt to each patient's individual needs with a proactive, service-oriented mindset

Qualifications

Proven experience running a clinic floor, training staff, and owning the daily schedule (required)
Prior experience in a medical office, clinic, or healthcare setting in a management or lead role
Working knowledge of patient rooming, triage, and clinical intake procedures
Strong organizational and multitasking skills with sharp attention to detail
Excellent communication skills, with the ability to work closely with physicians and senior leadership
Ability to take instruction well and follow through reliably
Proven ability to lead, train, and motivate a small team
Warm, professional, and patient-focused demeanor
Comfortable managing schedules, workflow, and competing priorities under pressure
Proactive, adaptable, and solutions-oriented
Familiarity with electronic medical records (EMR) systems a plus
Ability to maintain confidentiality and comply with HIPAA standards

What We're Looking For

Someone who leads by example, stays calm and organized when the day gets busy, communicates seamlessly with the doctor and leadership, and genuinely enjoys making each patient's visit smooth and welcoming. If you're an experienced clinic operator who likes owning the details and keeping a team on track, we'd love to hear from you.

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clinic administrator jobs in buffalo, ny

Medical Practice Administrator

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