Top 100 Receptionist/administrative assistant Jobs in Buffalo, Ny

Administrative Assistant
Campus Dining and Shops at UB —Buffalo, NY
- $16 - $20 an hour
- Overtime
- Ability to walk for extended periods
- Word processing
- Computer literacy
Quick Apply
5d
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)
State of New York - Attorney General, Office of the —Buffalo, NY
- $40,391 - $58,447 a year
- Full-time
- Background check
- Word processing
- Administrative experience
- Paid holidays
- Health insurance
8d
Administrative Assistant II - Supportive and Palliative Care
Roswell Park Cancer Institute —Buffalo, NY
- $27.09 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant, Finance
Delaware North —Buffalo, NY
- $19.38 - $31.95 an hour
- Monday to Friday
- Mid-level
- Organizational skills
- Communication skills
- Paid parental leave
- Paid holidays
7d
Administrative Assistant
Kaleida Health —Buffalo, NY
- $18.23 - $25.07 an hour
- Part-time
- Surgery
- Mid-level
- High school diploma or GED
Quick Apply
Receptionist/Administrative Assistant
Roizman & Companies —Buffalo, NY
- $20 an hour
- Full-time
- Office
- Administrative experience
- Organizational skills
- 401(k)
- Vision insurance
Quick Apply
8d
Administrative Assistant
Neighborhood Legal Services Inc —Buffalo, NY
- $23.63 - $38.21 an hour
- Full-time
- Writing skills
- Organizational skills
- Typing
- Paid holidays
- Health insurance
Quick Apply
Lower School Receptionist, K-4
Tapestry Charter School —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- Office
- Administrative experience
- Data entry
Administrative Assistant
Mattel —East Aurora, NY
- $24 - $27 an hour
- Full-time
- Research
- Office
- Fair chance
Quick Apply
Administrative Assistant
Buffalo Biodiesel Inc —Buffalo, NY
- $25 an hour
- Full-time
- Office
- Ability to lift 50 pounds
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
J&Ds Sealtech Corp —Buffalo, NY
- $50,000 - $59,800 an hour
- Full-time
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant, Orthopaedics
University at Buffalo —Buffalo, NY
- $40,000 - $50,000 a year
- Full-time
- No background check
- Mid-level
- Office
Administrative Assistant
Davis-Ulmer Sprinkler Co —Buffalo, NY
- $24 - $26 an hour
- Background check
- Microsoft Excel
- Oracle
- Profit sharing
- Health savings account
Quick Apply
Administrative Assistant
EFPR Group CPAs PLLC —Williamsville, NY
- $19 - $22 an hour
- Computer literacy
- Office
- High school diploma or GED
- Opportunities for advancement
Administrative Assistant
Atlantic Testing Laboratories —Hamburg, NY
- $20 - $26 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
6d
Administrative Assistant
Horizon Health Services —Buffalo, NY
- $18.26 - $19.78 an hour
- Full-time
- Adults
- High school diploma or GED
- Clinic
- Profit sharing
- Paid holidays
Quick Apply
Administrative Assistant, WNY
Empire State —Buffalo, NY
- $48,925 - $51,000 a year
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Administrative Assistant
Liberty Resources/Liberty POST —Buffalo, NY
- $16 - $17 an hour
- Part-time
- Office
- Microsoft Office
- High school diploma or GED
Quick Apply
4d

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Administrative Assistant

Campus Dining and Shops at UB
Buffalo, NY

Quick Apply

Job Details

Full-time
$16 - $20 an hour
5 days ago

Qualifications

Computer literacy
High school diploma or GED

Full Job Description

Job title

Administrative Assistant

Reports to

Director of Procurement

Department

Accounting

FLSA Status

Full-Time, Non-Exempt Non-Union Hourly

Position Summary

Provides day-to-day administrative support to the procurement and accounting departments including processing and general ledger coding of invoices within the food service management system following accounting standards and processes. Data entry of invoices and general ledger information into profit and loss statements. Various administrative and data entry related tasks as assigned by management for these departments may also be included.

Expected Hours of Work

Typical schedule is 8am-4:30pm Monday through Friday with the occasional need for overtime during peak periods or when business necessitates.

Essential Functions

Daily Office Administrative Support

Submits order for office supplies from accounting weekly. Responsible for organization of the order upon arrival and distribution.

Receives and tracks invoices from individual cost centers.

Inputs or marks general ledger codes on invoices and then inputs invoices into the food service management system and accounting software/excel profit and loss spreadsheets.

Runs laundry charge reports and transfers costs to each cost center.

Runs food service management reports and invoices for processing.

Runs reports for various rewards programs and processes rewards as per the policies and procedures.

Process FSS New Item Requests and Set Up Vendor Items

Assists with renewal of health permits and tracking of various documentation.

Communicates frequently with various accounting employees and departments to ensure invoices are received and processed timely. Communicates with the Accounts Payable team if invoices are missing or not being received timely.

Organization and filing of incoming mail or other documentation as needed.

Follow procedures related to accounting and procurement functions as it related to processing of invoices and the food service management systems.

Work with team members including students on organization and timely processing of necessary

paperwork for both the accounting and procurement departments.

Timely and professional communication with operational units as needed.

Data entry, office organization including record retention/purging, filing and other related tasks may be required.

Various other administrative and data entry tasks as assigned by management.

Education and Training

High School Degree or higher.

Desired Qualifications

Minimum of 1 year professional clerical experience, in an accounting office preferred

Must have exceptional communication skills and be detail oriented

Ability to effectively motivate and train employees with positive results and work in a team environment

Excellent time management skills to meet deadlines and provide advanced planning

Strong computer skills including spreadsheets, word processing, desktop publishing, e-mail, Internet research, and multimedia

Ability to adapt to change, willingness to adapt and make process efficiencies

Work Environment

This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopies, phones, filing cabinets, fax machines etc.

Physical and Mental Demands

Good visual acuity for reading reports, computer work, etc.

Ability to lift, bend, reach, and any other physical demands of the position.

Ability to walk and stand for up to 4 hours per day, Ability to sit at a desk and perform computer work for up to 8 hours per day

Licensure/Certification

None required.

Travel

None required.

Employee Name:

Employee Name

Employee Signature:

Employee signature

Date:

Date signed

Campus Dining and Shops is committed to ensuring equal employment opportunities without regard to an individual's race, color, national origin, sex, religion, age, disability, gender, pregnancy, gender identity, gender expression, sexual orientation, predisposing genetic characteristics, marital status, familial status, veteran status, military status, domestic violence victim status, or criminal conviction status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely based upon a protected characteristic. Campus Dining and Shops policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

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Refine Your Search

receptionist/administrative assistant jobs in buffalo, ny

Administrative Assistant

Administrative Assistant, Western NY

Administrative Assistant 1 or Administrative Assistant Trainee (NY HELPS)

Administrative Assistant II - Supportive and Palliative Care

Administrative Assistant II

Administrative Assistant, Finance

Administrative Assistant

Receptionist/Administrative Assistant

Administrative Assistant

Lower School Receptionist, K-4

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant, Orthopaedics

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant, WNY

Administrative Assistant

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