Top 1484 School office Jobs in Buffalo, Ny

Administrative Assistant (Part time)
Note Advisors, LLC —Buffalo, NY
- $23 - $26 an hour
- Part-time
- Microsoft Excel
- Inventory management
- Office
- 401(k)
- Paid time off
Quick Apply
Community Solutions Customer Service Representative I
SPECTRUM —Buffalo, NY
- $20 - $24 an hour
- Holidays
- Computer literacy
- Writing skills
- English
- Opportunities for advancement
5d
Administrative Assistant/Office Assistant
The Financial Guys Insurance Agency —Buffalo, NY
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
4d
Customer Service Representative
GEICO —Getzville, NY
- $19.34 - $29.51 an hour
- Weekends as needed
- High school diploma or GED
- Communication skills
- Entry level
- Paid holidays
- Health insurance
12d
Sales Consultant- W. Upstate NY (Buffalo or Syracuse)
TEACHER CREATED MATERIALS —Buffalo, NY
- $65,000 - $80,000 a year
- Full-time
- Remote
- School experience
- Up to 50% travel
- Computer literacy
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
Kaleida Health —Buffalo, NY
- $18.23 - $25.07 an hour
- Part-time
- Surgery
- Mid-level
- High school diploma or GED
Quick Apply
Administrative Assistant, Western NY
State of New York - Empire State Development, NYS —Buffalo, NY
- $48,925 - $51,000 a year
- Full-time
- Hybrid work
- Background check
- Office
- Administrative experience
Receptionist/Administrative Assistant
Actuarial Consulting Services (ACSI) —Buffalo, NY
- $25 - $27 an hour
- Email
- Office
- High school diploma or GED
- Ability to sit for extended periods
- Health savings account
- Paid holidays
Quick Apply
2d
Administrative Assistant II
Roswell Park Cancer Institute —Buffalo, NY
- From $56,506 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Administrative Assistant II - Supportive and Palliative Care
Roswell Park Cancer Institute —Buffalo, NY
- $27.09 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
Admissions Coordinator/Registrar
JCC Early Childhood Center —Buffalo, NY
- $24 - $26 an hour
- Full-time
- Background check
- Office
- Preschool
- Health savings account
- Health insurance
Quick Apply
Front Desk Assistant
DePaul —Buffalo, NY
- $21.00 - $21.30 an hour
- Full-time
- 18 years or older
- English
- High school diploma or GED
- Free parking
- 403(b) matching
Administrative Assistant, WNY
Empire State —Buffalo, NY
- $48,925 - $51,000 a year
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
Intake Coordinator
Highmark Inc. —Buffalo, NY
- $19.66 - $27.42 an hour
- Full-time
- Word processing
- HIPAA
- Research
Health Information Clerk I
Kaleida Health —Buffalo, NY
- $17.96 - $26.79 an hour
- Weekends as needed
- Hospital
- Windows
- High school diploma or GED
Quick Apply
Administrative Specialist (Pool) – Tonawanda, NY
National Fuel Gas Company —Tonawanda, NY
- $25.42 - $29.91 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
10d
Admissions Coordinator/Registrar
The Jewish Center of Buffalo —Buffalo, NY
- $24 - $26 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
11d
Front Desk Coordinator
WM Dental Care —Hamburg, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Administrative Assistant
Uniland Development Company —Amherst, NY
- $22 - $24 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Research
School Age Child Care Program Assistant
ymcabuffalo —Buffalo, NY
- $16 an hour
- Part-time
- Children
- 16+ years old
- Entry level
- 403(b)
- Opportunities for advancement
Quick Apply

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Administrative Assistant (Part time)

Note Advisors, LLC
Buffalo, NY

Quick Apply

Job Details

Part-time
$23 - $26 an hour

Benefits

401(k)
Paid time off

Qualifications

Computer operation
Phone communication
Administrative experience
High school diploma or GED
Business Administration
Business
Associate's degree

Full Job Description

Administrative Assistant (Part-Time)

At Note Advisors, exceptional client experience isn’t just a goal—it’s our standard. We’re a client-centered financial services firm known for thoughtful service, attention to detail, and a seamless, polished approach. Our office reflects that its welcoming, professional, and powered by a team that genuinely cares. If you thrive in a fast-paced environment where organization, initiative, and a client-first mindset matter, you’ll fit right in.

We’re seeking a part-time Administrative Assistant to work Tuesday–Thursday, with hours generally between 8 am -4pm and be the pulse of our front office. In this dynamic role, you’ll keep operations running smoothly, create a warm first impression for clients, and support advisors in delivering high-quality service. More than just administrative, this is a chance to contribute to a collaborative team that values precision, proactive support, and excellence.

If you're looking for a rewarding part-time opportunity, take pride in your work, thrive on creating order from complexity, and are passionate about delivering exceptional service, we'd love to show you what a future with Note Advisors could look like.

Duties and Responsibilities:

Greets all visitors and clients in a professional, warm, and welcoming manner, creating a strong first impression

Prepares and organizes client meeting materials to ensure a polished and seamless experience.
Opens and closes the office, maintaining a consistent, professional environment
Maintains shared spaces including the kitchen, ensuring cleanliness, organization, and beverage service readiness
Monitors inventory and manages office supply levels, placing orders as needed
Coordinates pickup of office-related items such as supplies, coffee, and client materials
Troubleshoots printer/copier issues and supports basic office equipment needs
Scans, copies, and prints documents to support advisor and client needs
Prepares and assembles new client gift boxes and client-facing materials
Assists with document management processes and trains staff on systems when needed
Sorts and distributes incoming mail and processes outgoing shipments, including courier services
Demonstrates initiative and flexibility in supporting additional operational needs as assigned

Qualifications:

High School Diploma, required
Associate’s degree or higher in Business Administration, Office Management, or related field, preferred
1–3 years of administrative experience in a professional office setting, required
Experience in a financial services or client-facing professional environment, preferred

Knowledge, Skills, and Abilities:

Strong commitment to delivering exceptional client service and creating a high-quality experience
Ability to work independently with a proactive, driven approach to responsibilities
Strong organizational and time management skills, with the ability to prioritize effectively
Excellent communication skills, with the ability to interact professionally with clients and team members
High attention to detail and accuracy in all tasks
Ability to multitask and adapt in a fast-paced, client-focused environment
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
Self-motivated with a strong sense of ownership and accountability

Physical Requirements:

Ability to lift up to 50 pounds and perform tasks that may include standing, bending, reaching, or squatting
Ability to sit, stand, and move throughout the office for extended periods of time
Ability to operate office equipment and computers for sustained periods
Ability to communicate effectively in person and over the phone
Ability to travel locally as needed for office-related tasks or errands

At Note Advisors, we believe creating an outstanding client experience starts with a team that cares about the details and takes pride in their work and that great people should be treated as well as we treat our clients Therefore, we offer generous benefits for our part-time employees including paid time off and 401k.

Pay: $23.00 - $26.00 per hour

Benefits:

401(k)
Paid time off

Application Question(s):

Are you proficient in Microsoft Office?
Do you have 1-3 years of administrative experience in a financial services or professional office environment?

Work Location: In person

Quick Apply

Refine Your Search

school office jobs in buffalo, ny

Administrative Assistant (Part time)

Community Solutions Customer Service Representative I

Administrative Assistant/Office Assistant

Customer Service Representative

Sales Consultant- W. Upstate NY (Buffalo or Syracuse)

Administrative Assistant

Administrative Assistant, Western NY

Receptionist/Administrative Assistant

Administrative Assistant II

Administrative Assistant II - Supportive and Palliative Care

Admissions Coordinator/Registrar

Front Desk Assistant

Administrative Assistant, WNY

Intake Coordinator

Health Information Clerk I

Administrative Specialist (Pool) – Tonawanda, NY

Admissions Coordinator/Registrar

Front Desk Coordinator

Administrative Assistant

School Age Child Care Program Assistant

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