Top 125 Appointment coordinator Jobs in Buffalo Ny

Administrative Support Coordinator
University at Buffalo —Buffalo, NY
- $60,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
5d
Registered Nurse - East Aurora area
SUBURBAN ADULT SERVICES INC. —Elma, NY
- $76,960 a year
- 18 years or older
- Nursing
- Current TB test
Quick Apply
TRANSITIONAL STAFF NURSE RN
PEOPLE INC. —Lancaster, NY
- $76,960 - $83,200 a year
- Full-time
- Nursing
- Management
- RN License
- Tuition reimbursement
- Paid time off
RN Unit Coordinator
Northgate Health Care Facility —Tonawanda, NY
- $34 - $38 an hour
- Part-time
- Nursing
- Skilled nursing facility
- RN License
- Dental insurance
- Paid time off
Quick Apply
LPN
PEOPLE INC. —Buffalo, NY
- $26 - $29 an hour
- CPR Certification
- Nursing
- BLS Certification
- Tuition reimbursement
- Paid time off
Prevention Family Specialist (Erie County)
Together For Youth —Buffalo, NY
- $23.08 - $25.60 an hour
- Weekends as needed
- Bilingual
- Clean driving record
- Mid-level
Quick Apply
10d
LPN Unit Coordinator
Northgate Health Care Facility —Tonawanda, NY
- $30 - $33 an hour
- Part-time
- CPR Certification
- Skilled nursing facility
- BLS Certification
- Dental insurance
- Paid time off
Quick Apply
Registered Nurse (RN)
COMMUNITY SERVICES FOR EVERY1 INC —Buffalo, NY
- From $37.84 an hour
- Full-time
- Nursing
- Psychiatry
- RN License
- Mileage reimbursement
- Health savings account
Quick Apply
Prevention Family Specialist (Niagara County)
Together for Youth —Buffalo, NY
- $23.08 - $25.60 an hour
- Weekends as needed
- Bilingual
- Clean driving record
- Mid-level
Quick Apply
Service Coordinator
Career Connection Network —Clarence, NY
- $19 - $21 an hour
- Full-time
- CRM software
- Mid-level
- QuickBooks
- Health insurance
- Paid time off
Quick Apply
11d
CNA - Certified Nursing Assistant
Beechwood Continuing Care —Getzville, NY
- $17.40 - $18.00 an hour
- Part-time
- Children
- CNA
- Hospital experience
- Health savings account
- Health insurance
Quick Apply
Customer Experience Coordinator
Jim Ando Plumbing, Inc —West Seneca, NY
- $22 - $30 an hour
- Part-time
- Office
- Administrative experience
- Entry level
- Paid training
- Paid holidays
Quick Apply
Career Support Coordinator
University at Buffalo —Buffalo, NY
- $52,000 a year
- Full-time
- School experience
- Microsoft Outlook
- No background check
MEDICAL COORDINATOR (BUFFALO)
PEOPLE INC. —Buffalo, NY
- $22 an hour
- 18 years or older
- No experience needed
- High school diploma or GED
- Paid training
- Paid holidays
Family Support Specialist
Spectrum Health & Human Services —West Seneca, NY
- $23.09 - $29.44 an hour
- Clean driving record
- Adults
- Mid-level
Quick Apply
Patient Access Representative
Roswell Park Cancer Institute —Buffalo, NY
- $42,641 a year
- Full-time
- Medical office experience
- High school diploma or GED
- Organizational skills
- Health insurance
- Dental insurance
Procurement Coordinator
University at Buffalo Student Association Inc —Buffalo, NY
- $62,000 - $68,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
13d
Front Desk Coordinator
Winning Smiles —Buffalo, NY
- From $20 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Front Desk Coordinator
WM Dental Care —Hamburg, NY
- $20 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- 401(k)
- Paid time off
Coordinator, Logistics
NEW ERA CAP LLC —Buffalo, NY
- $50,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Inventory management
- Mid-level
- Health insurance
- Paid time off
Quick Apply

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Administrative Support Coordinator

University at Buffalo -
Buffalo, NY

Apply Now

Job Details

Full-time
$60,000 - $65,000 a year
5 days ago

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Associate's degree
Delegation
Technical Proficiency

Full Job Description

The Office of the Vice Provost for Enrollment Management invites applications for the position of Administrative Support Coordinator. This position provides professional administrative, communication, finance, human resources, and student support services for the Office of the Vice Provost, with direct support to the Vice Provost.

The Administrative Support Coordinator serves as a primary liaison with university partners, including deans, vice presidents, vice provosts, faculty, staff, students, and campus departments. The role includes regular support for the Student Response Center in 1Capen, with increased time in 1Capen during peak periods. This position is well suited for someone who enjoys variety, collaboration, and exposure to a wide range of university functions.

Essential Responsibilities
The candidate will coordinate executive communications, including phone calls, email responses, correspondence, and interactions with campus colleagues and department leaders.

Prepare and distribute written and electronic communications on behalf of the Vice Provost, including correspondence, presentations, agendas, and meeting materials.
Manage a complex calendar, schedule meetings and appointments, prepare supporting materials, and develop travel itineraries.
Oversee general office operations, including supplies, procurement requests, reimbursements, account reconciliation, and related administrative processes.
Support Enrollment Management departments, division events, recruitment activities, staff functions, and special projects as assigned.
Process personnel transactions.
Assist with recruitment and onboarding.
Run human resources reports for review.
Assist with vendor management, including obtaining quotes and procuring items for various marketing initiatives by keying requisitions into our purchasing system, coordinating purchases with vendors for on time delivery, and helping ensure projects are delivered on time and within budget.
Coordinate inventory and assist with distribution of recruitment publications, promotional items and event materials, ensuring adequate supplies for enrollment management events, travel and campus partners.
Support the development of the quarterly Enrollment Management newsletter by collecting content and coordinating with campus partners to ensure timely submissions.
Maintain current knowledge of university policies, procedures, resources, and services connected to student success and student needs.
Provide holistic student support by responding to inquiries accurately and empathetically and connecting students to appropriate campus and community resources.
Work with campus partners to help students navigate complex matters involving Admissions, Financial Aid, academic advising, Student Accounts, Campus Living, and other offices.
Uphold a strict level of confidentiality when handling sensitive information, communications, personnel matters, and executive-level materials.

About the Office of the Vice Provost for Enrollment Management
The Office of the Vice Provost for Enrollment Management is a collaborative, student-centered organization dedicated to advancing the university’s enrollment goals through strategic recruitment, admissions, financial aid, enrollment planning, and student success initiatives. Professional staff contribute to a dynamic, mission-driven environment that values innovation, data-informed decision-making, exceptional service, continuous improvement, and cross-functional collaboration.

Learn more:

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
Being a part of the University at Buffalo community.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

Associate’s degree in an appropriate field and related experience.
Experience supporting management in private or public settings.
Strong interpersonal, verbal, and written communication skills.
Ability to maintain confidentiality and exercise sound judgment and discretion.
Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
High level of customer service with students, staff, faculty, and other constituents.

Preferred Qualifications

Bachelor’s degree in an appropriate field.
Experience supporting management at the executive level.
Experience working in higher education.
Experience with SUNY and/or NY state rules, regulations, and procedures.
Knowledge of community and government operations.
Ability to become familiar with university-specific programs and software.
Proficiency in collaboration and delegation of duties.
Exceptional interpersonal skills.
Community volunteer experience.

Our University Community

Prodig+

Executive Position

Physical Demands

Driving Requirements

This position will never drive a university owned vehicle.

Salary Range

$60,000 - $65,000

Additional Salary Information

The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Job Type

Full-Time

Campus

North Campus

Posting Alerts

Special Instructions Summary

Additional Information

Is a background check required for this posting?

Background Check Notification

Apply Now

Refine Your Search

appointment coordinator jobs in buffalo ny

Administrative Support Coordinator

Registered Nurse - East Aurora area

TRANSITIONAL STAFF NURSE RN

RN Unit Coordinator

LPN

Prevention Family Specialist (Erie County)

LPN Unit Coordinator

Registered Nurse (RN)

Prevention Family Specialist (Niagara County)

Service Coordinator

CNA - Certified Nursing Assistant

Customer Experience Coordinator

Career Support Coordinator

MEDICAL COORDINATOR (BUFFALO)

Family Support Specialist

Patient Access Representative

Procurement Coordinator

Front Desk Coordinator

Front Desk Coordinator

Coordinator, Logistics

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