Position Overview
The Real Estate Listing Assistant / Client Services Coordinator will support the lead Realtor® with listing appointment preparation, in-person appointment support, seller follow-up, marketing coordination, and administrative tasks.
You will attend some listing appointments with the agent, help take notes, document property details, track action items, prepare materials, coordinate vendors, and help ensure every client receives a professional and well-organized experience.
This is a support role, not a sales role. A real estate license is helpful but not required. Licensed candidates may have additional opportunities depending on experience and brokerage compliance.
About Us
Lucid Lane Realty is a growing real estate brand serving homeowners, buyers, and relocation clients across North Metro Atlanta, including Alpharetta, Milton, Johns Creek, Roswell, Cumming, and surrounding areas.
Our approach is strategic, organized, client-focused, and detail-driven. We help homeowners make confident real estate decisions through clear communication, thoughtful preparation, strong marketing, and data-informed listing strategy.
We are looking for a reliable, professional, and highly organized assistant to support listing appointments, seller preparation, client communication, marketing coordination, and transaction-related follow-up.
This role is ideal for someone who enjoys real estate, is comfortable working with clients, and can help create a smooth, polished experience before, during, and after listing appointments.
Key Responsibilities
- Support listing appointment preparation
- - Prepare appointment packets, seller checklists, property research, CRM records, and pre-appointment materials.
- Attend listing appointments when needed
- - Join the lead agent for select appointments, take detailed notes, and help create a polished client experience.
- Document home walkthrough details
- - Capture room-by-room notes on condition, repairs, staging needs, upgrades, showing concerns, and photo readiness.
- Manage pre-appointment communication
- - Send seller questionnaires, appointment confirmations, agenda emails, and reminders.
- Organize property and market research
- - Pull basic property details, tax records, MLS history, comparable listings, active competition, and neighborhood activity.
- Coordinate post-appointment follow-up
- - Enter notes into the CRM, organize action items, draft recap emails, and help prepare next-step documents
- Assist with listing launch coordination
- - Help coordinate photography, staging, cleaning, repairs, signage, lockbox setup, seller disclosures, and launch timelines.
- Organize listing marketing materials
- - Manage photos, videos, flyers, property feature sheets, social media content, listing remarks, and digital folders.
- Communicate with clients and vendors
- - Provide professional follow-up with sellers, service providers, photographers, stagers, and other approved contacts.
- Track deadlines and task completion
- - Maintain checklists, calendars, CRM tasks, and listing timelines to ensure nothing falls through the cracks.
- Prepare seller update materials
- - Compile and organize showing feedback, market activity, online engagement, and listing performance notes for agent review.
- Maintain systems and SOPs
- - Help improve templates, checklists, workflows, Google Drive folders, CRM organization, and repeatable listing processes.
- Maintain organized records of property details, client communications, and transaction documentation.
- Support agent negotiations by providing accurate information and supporting effective communication.
Qualifications Required
Strong attention to detail.
Excellent written and verbal communication skills.
Professional appearance and demeanor for client-facing appointments.
Reliable transportation for in-person appointments in North Metro Atlanta.
Comfortable using Google Workspace, including Gmail, Google Docs, Google Sheets, and Google Drive.
Able to follow checklists, SOPs, and repeatable processes.
Able to take clear, organized notes during appointments.
Comfortable communicating with clients and vendors.
Able to manage multiple tasks and deadlines.
Discreet, trustworthy, and respectful of client privacy.
Other Qualifications (Preferred but not required)
Real estate administrative experience.
Experience creating checklists, SOPs, or operational systems.
Experience with one or more of these: MLS, FMLS, GAMLS, ShowingTime, CRM, Follow Up Boss, Dotloop, Canva, or similar tools.
Experience coordinating listings, photography, vendors, open houses, or transaction files.
Familiarity with North Metro Atlanta real estate markets, especially Alpharetta, Milton, Johns Creek, Roswell, Cumming, and surrounding areas.
Georgia real estate license or interest in becoming licensed.
Schedule
This is a part-time role with flexible hours.
Some tasks can be completed remotely, but the role requires availability for occasional in-person listing appointments, property visits, vendor coordination, and client-facing support in North Metro Atlanta.
Availability during some evenings and weekends is helpful because seller appointments may be scheduled outside of standard business hours.
Compensation
$20 to $30 per hour, depending on experience, skill level, and whether the candidate is licensed.
The role may begin with a trial period or limited number of hours per week, with the opportunity to grow as systems, listings, and business needs expand.
Important Compliance Note
This role is primarily administrative and operational. If you are not licensed, you will not be asked to perform activities that require a real estate license, such as giving pricing advice, negotiating terms, interpreting contracts, or advising clients on real estate decisions.
Licensed candidates may be considered for expanded responsibilities depending on experience, brokerage rules, and compliance requirements.
Ideal Candidate
The ideal candidate is organized, detail-oriented, calm under pressure, and comfortable interacting with homeowners in a professional setting.
You should enjoy creating order, tracking details, following up, and supporting a smooth client experience.
You do not need to be a real estate expert, but you should be willing to learn real estate systems, listing processes, MLS-related workflows, client service standards, and vendor coordination.
Skills
- Organization
- Excellent customer service skills with a friendly, professional demeanor
- Calendar management
- Follow-through
- Ability to foster positive relationships
- Professional communication
- Note-taking
- Client service
- Vendor coordination
- CRM management
- Real estate interest
- Problem-solving
- Discretion
- Reliability
- Attention to detail
- Calm, polished presence
Why Join Lucid Lane Realty?
You will work directly with a Realtor® who values excellence, clarity, professionalism, and well-built systems. This is an opportunity to be part of a growing real estate brand and play an important role in creating a polished, high-touch client experience for homeowners. You will help build processes, support listing growth, and contribute to a real estate business designed around strategic service, strong marketing, and client confidence.
Join us in a role that combines energetic engagement with meticulous organization! We’re committed to empowering our team members with the tools they need to succeed in a fast-paced, rewarding environment, where your skills directly contribute to helping clients meet their real estate goals!
Pay: $20.00 - $29.68 per hour
Application Question(s):
- What interests you about supporting a real estate business?
- Are you available for in-person appointments in North Metro Atlanta including Alpharetta, Milton, Johns Creek, Roswell, Cumming, Suwanee and surrounding areas?
- What experience do you have with administrative work, client service, real estate, or vendor coordination?
- What tools or systems have you used, such as CRM platforms, MLS, Google Workspace, Notion, Canva, Dotloop, or project management tools?
Work Location: Hybrid remote in Johns Creek, GA 30022
