Top 294 Senior administrative coordinator Jobs in Burbank Ca

Resident Manager
WSH Management, Inc. —Van Nuys, CA
- $27 - $29 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Resident Manager
WSH Management, Inc. —Los Angeles, CA
- $29.00 - $30.50 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
12d
Resident Manager
WSH Management, Inc. —Los Angeles, CA
- $28 - $30 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Paid holidays
- Health insurance
Creative Director - Marketing and Communications
Art Center College of Design —Pasadena, CA
- $120,000 - $126,000 a year
- Full-time
- 18 years or older
- Marketing
- Research
Part-Time Office Coordinator
Guardian News & Media —Los Angeles, CA
- $30 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Development and Communications Coordinator
CASA OF LOS ANGELES —Monterey Park, CA
- $68,000 - $72,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Word processing
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Operations Coordinator
CRI Genetics —Redondo Beach, CA
- $52,000 - $83,200 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant - Probation and Pretrial Services Office
California Central District Court —Los Angeles, CA
- $63,388 - $133,923 a year
- Part-time
- 5 years
- Word processing
- Writing skills
- Travel reimbursement
- Paid parental leave
Associate Director of Facilities
The Huntington —San Marino, CA
- $120,000 - $130,000 a year
- Full-time
- Engineering
- Office
- Residential
- 403(b) matching
- Health insurance
Coordinator, Global Partnerships & Premier Experiences
Activision —Santa Monica, CA
- $27.42 - $50.72 an hour
- Full-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
- Health savings account
- AD&D insurance
3d
Executive Assistant & People Operations Coordinator
SprintRay —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Medical Staff Administration Committee Coordinator
Cedars-Sinai —Los Angeles, CA
- $67,891.20 - $105,227.20 a year
- 8 hour shift
- Microsoft Word
- Microsoft Outlook
- Hospital
IT Coordinator
Scale Media —Burbank, CA
- $25 - $30 an hour
- Part-time
- Google Workspace
- Mid-level
- Organizational skills
Quick Apply
Studio Coordinator
Gensler —Los Angeles, CA
- $75,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Profit sharing
- Paid holidays
13d
Publicity Coordinator, Theatrical & Awards (Contract)
Crunchyroll, LLC —Los Angeles, CA
- $30 - $35 an hour
- Contract
- Remote
- Google Workspace
- Microsoft Outlook
- Mid-level
- Health insurance
Digital & Technology Operations Coordinator
The Huntington —San Marino, CA
- $28 - $31 an hour
- Full-time
- Writing skills
- Mid-level
- Office
- 403(b) matching
- Health insurance
Coordinator, Office of the CHRO
Lionsgate Entertainment —Santa Monica, CA
- $50,000 - $55,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Move-in Coordinator
Burbank Senior Villa East —Burbank, CA
- Inventory management
- Administrative experience
- Analysis skills
- Paid holidays
- Health insurance
Quick Apply
Digital & Technology Operations Coordinator
The Huntington Library, Art Museum, and Botanical Gardens —San Marino, CA
- $28 - $31 an hour
- Full-time
- Background check
- Microsoft Excel
- Writing skills
- 403(b) matching
- Health savings account
Quick Apply
Coordinator, Communications and Marketing
Clean Power Alliance —Los Angeles, CA
- $90,743 - $136,114 a year
- Full-time
- Remote
- Writing skills
- Research
- Mid-level
- Health insurance
- 401(k) matching
Quick Apply

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Resident Manager

WSH Management, Inc. -
Van Nuys, CA

Apply Now

Job Details

Full-time
$27 - $29 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Excel
Fair Housing Act
Property management tools
Microsoft Outlook
Safety regulations
Driver's License
Math
Affordable housing management
Implementation of OSHA safety standards
Newsletters (communication methods)

Full Job Description

Job Title: Resident Manager
Location: Van Nuys, CA 91406
Salary Range: $27.00 - $29.00 Hourly
Position Type: Full Time

Description

This property is a 94-unit LIHTC complex that serves a population 62+yrs or older. The manager will be responsible for collecting/processing rent, delegating tasks to team members (maintenance technician and Social service/Activity coordinator), work order entry/closing, move-in and move-out duties, retrieving and process payables on time, maintain resident files organized, interviewing applicants from a waiting list, working with maintenance on unit turns, assist residents with recertification process, training new staff and above all cultivating a positive team environment.

What We Offer

Pay: $27.00–$29.00 per hour
Schedule: Full-time (40 hours per week), Monday–Friday, 8:00 AM–5:00 PM
2 Bedroom unit to live onsite
Benefits: Medical, Dental, Vision, Life Insurance; 401(k) with employer match
Time Off: Paid vacation and 15 paid company holidays

Key Responsibilities

Oversee day-to-day property operations, ensuring consistent implementation of community policies and compliance standards
Prepare and submit weekly and monthly reports, and support the development of the annual operating budget
Manage accounts receivable and payable, including rent collection/processing and timely submission of payables
Supervise and delegate tasks to the Maintenance Technician; monitor work orders, unit turns, and property upkeep
Perform administrative functions such as move-in/move-out processing, resident file management, and applicant interviews from the waiting list
Support residents through the recertification process and address resident concerns in a timely, professional manner
Train and onboard new staff while fostering a positive, collaborative team culture
Monitor community appearance and ensure maintenance issues are addressed promptly
Maximize occupancy, minimize lost rent, and ensure the property operates in the owner’s best interest
Carry out additional duties as assigned to support departmental and company objectives

Financial

Demonstrate ability to understand financial goals, operate asset in owners’ best interest in accordance with Policies & Procedures Manual.
Maintain accurate records of all community transactions and submit on timely basis (i.e., rent rolls, delinquency reports, move-in/move-outs, etc.).
Daily review of property Yardi dashboard.
Review all vacant and available units to ensure timely move ins.
Prepare annual budgets and income projections in a timely and accurate manner.
Ensure that all rents and late fees/check charges are collected, posted and deposited in a timely manner.
Generate necessary legal action, documents and process in accordance with Landlord/Tenant Law, Fair Housing Laws and Company guidelines.
Provide constant vendor/contractor communications concerning scheduling, billing, vendor relations and certificates of insurance.
Ensure that invoices are accurately processed for approval and payment by Corporate office, manage petty cash and all funds.

Leasing

Ensure property is rented to fullest capacity and lost rent is minimized.
Utilize the Yardi leasing workflow process from initial contract through approval or denial of tenancy, and move in.
Utilize marketing strategies to secure prospective residents.
Confirm that leasing staff techniques are effective in qualifying and securing future residents.
Confirm that leasing staff gather information about market competition in the area and file.
Continually monitor and analyze traffic logs, conversion ratios, budget guidelines, renewal information, marketing data, etc., to be able to give up-to-date and proper information when requested by others.
Represent the company in a professional manner at all the times.

Administrative

Prepare and/or implement procedures and systems within company guidelines to ensure orderly, efficient workflow.
Working knowledge of California landlord/tenant law, and common procedures and notices.
Confirm all leases and corresponding paperwork are completed and input to software System accurately and on a timely basis.
Ensure current resident files are properly maintained and in required order.
Ensure all administrative paperwork is accurate, complete and submitted on a timely basis.
Ensure compliance with all applicable affordable housing programs.
Lead emergency team for community. Ensure proper response and handling of all community emergencies with staff, residents, buildings, etc. within company guidelines to minimize liabilities (i.e., criminal activity on community, employee/resident injuries, fires, floods, freezes, etc.).

Resident Retention

Conduct quarterly Resident Meetings
Deal with resident concerns and requests on timely basis to ensure resident satisfaction with management.
Participate in resident social service programs and/or coordinate resident activities program.
Develop and/or implement resident retention programs (i.e., resident functions, special promotions, monthly newsletters, etc.).
Ensure distribution of all company or community-issued notices (i.e., bad weather, emergency, etc.).
Consistently implement policies of the community.
Daily review of all emails and respond as necessary within 24 hours.

Personnel Management

Consistently use successful techniques and company directives to screen, hire, orient and train new personnel.
Ensure efficiency of staff through ongoing training, instruction, counseling and leadership.
Plan weekly/daily brief meeting with staff to review schedules, work order status and assignments.
Coordinate maintenance schedule and assignments with Maintenance Supervisor.
Administer action plans consistently, and on a timely basis with performance problems. Document appropriately, communicate situation supervisor, Human Resources Director, and terminate properly when necessary.
Provide support to staff to encourage team work and lead as an example in creating a harmonious environment.
Ensure all administrative processes involving personnel are handled on a timely basis (i.e., performance evaluations, salary reviews, online timekeeping, change of status, etc.).

Maintenance

Maintain community appearance and ensure repairs are noted and completed on timely basis. This requires regular community inspections and tours.
Assure quality and quantity of market ready apartments.
Ensure that models and market ready apartments are walked daily and communicate any service related needs to maintenance.
Ensure that service request procedures are followed are recorded in property management software, communicated to maintenance, status updates to residents, notes entered, and satisfaction follow up.

Safety

Learn and ensure compliance with all company, local, state and federal safety rules.
Ensure that unsafe conditions are corrected in a timely manner.
Direct staff to follow a “safety first” principle.
Perform other duties and responsibilities as assigned or requested to meet operational needs.

Qualifications

Position requires a minimum of 2 years on-site as a Community Manager; will consider 3 years supervisory experience in a customer service related business with appropriate certification(s) and/or prior experience as Community Manager.
Affordable housing experience required.
Must possess a valid Driver’s License, reliable transportation and current auto insurance coverage as this position may require some driving for company business.
Certified Apartment Manager (CAM) or Accredited Resident Manager (ARM) preferred.
College degree preferred.
Achieve Fair Housing certification prior to interaction with prospects or residents.
Competence in personal computer skills, keyboard, internet search, math, Microsoft Office Suite/Office 365 including Word, Excel, Outlook as well as property management software applications.
Knowledge of OSHA laws and regulations.
Participate in training to comply with new projects, programs or existing laws.
Be able to work evenings and weekends on call as needed.
Present self in a neat, clean and professional manner at all times throughout the workday and/or whenever present at the community or representing the community.
Comply with expectations as demonstrated in the Employee Handbook
Candidate will be required to pass a background and drug screening. (A conviction will not necessarily disqualify you from employment with WSH Management.)

WSH Management has managed senior and multifamily properties since we began operations over 20 years ago and are very experienced in the management of both affordable and market rate apartment communities. We currently manage over 60 properties in California and have over 200 employees. Come join us!

WSH Management provides equal employment opportunity without regard to race, color, religion, sex, pregnancy, national origin, ancestry, citizenship, age, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, or any other basis protected by law. If needed, reasonable accommodations for the hiring process will be made.

WSH Management is a drug free workplace.

WSH Management is an Equal Opportunity Employer (EOE) M/F/D/V/SO.

PI286473419

Apply Now

Refine Your Search

senior administrative coordinator jobs in burbank ca

Resident Manager

Resident Manager

Resident Manager

Creative Director - Marketing and Communications

Part-Time Office Coordinator

Development and Communications Coordinator

Operations Coordinator

Executive Assistant - Probation and Pretrial Services Office

Associate Director of Facilities

Coordinator, Global Partnerships & Premier Experiences

Executive Assistant & People Operations Coordinator

Medical Staff Administration Committee Coordinator

IT Coordinator

Studio Coordinator

Publicity Coordinator, Theatrical & Awards (Contract)

Digital & Technology Operations Coordinator

Coordinator, Office of the CHRO

Move-in Coordinator

Digital & Technology Operations Coordinator

Coordinator, Communications and Marketing

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