Top 48 Administrative specialist Jobs in Burlingame, Ca

Public Services Specialist (Open & Promotional)
County of San Mateo —San Mateo, CA
- $62,504 - $78,104 a year
- Spanish
- Computer literacy
- Basic math
- Retirement plan
Administrative Specialist/Receptionist
DLA Piper —Palo Alto, CA
- $37.19 - $48.34 an hour
- Overtime
- Hybrid work
- Writing skills
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
1d
Business Administration Specialist
Stanford University —Redwood City, CA
- $40.09 - $40.87 an hour
- Full-time
- Hybrid work
- Google Workspace
- Oracle
- Customer service
Medical Front Office - Patient Service Specialist
Select Physical Therapy —Burlingame, CA
- $23 - $24 an hour
- Part-time
- Physical & Rehabilitation Medicine
- High school diploma or GED
- Clinic
- 401(k)
2d
Clerical and Administrative Specialist
Northstar Memorial Group —San Mateo, CA
- $24 - $26 an hour
- Full-time
- 1 year
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
Election Worker - Office Specialist (Extra Help, Seasonal)
County of San Mateo —San Mateo, CA
- From $31.61 an hour
- Overtime
- Computer literacy
- Office
- Organizational skills
- Retirement plan
Medical Records Associate & Administrative Specialist
Waverley Surgery Center —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Surgery
- Administrative experience
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
21h
Election Worker - IT Assistant - Office Specialist (Extra Help, Seasonal)
County of San Mateo —San Mateo, CA
- $31.61 an hour
- Overtime
- Customer service
- Office
- In-person
- Retirement plan
Senior Administrative/Document Control Specialists – Bay Area
Parsons —Oakland, CA
- $26.59 - $46.54 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
8d
Workplace/Employee Experience Specialist - San Francisco
Plaud —San Francisco, CA
- $60,000 - $100,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Bachelor's degree
- Paid parental leave
- Paid holidays
Office Administrator & Treasury Specialist
RenderForge, Inc. —San Francisco, CA
- $65,000 - $85,000 a year
- Full-time
- Hybrid work
- Hospitality
- Writing skills
- Mid-level
- Relocation assistance
- Health insurance
Quick Apply
11d
Administrative Specialist- Public Works (20769314)
City of San Rafael —San Francisco Bay Area, CA
- $29.04 - $33.62 an hour
- Full-time
- Background check
- Spanish
- Mid-level
- Retirement plan
- Paid sick time
5d
HR Specialist & Office Manager
Denodo —Palo Alto, CA
- $90,000 - $110,000 a year
- Spanish
- Bachelor of Science
- English
Practice Support Specialist
Wilson Sonsini Goodrich & Rosati —San Francisco, CA
- $49.04 - $66.35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- 5 years
Client Success Specialist / Front Office Coordinator
Blende Dental Group —San Francisco, CA
- $22 - $30 an hour
- Full-time
- Microsoft Word
- Dental office
- Microsoft Excel
- Free parking
- Health insurance
Quick Apply
Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)
California State University —East Bay, CA
- Full-time
- Background check
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Data Annotation Specialist
Dyna Robotics —Redwood City, CA
- $32 an hour
- Contract
- Associate's degree
- Communication skills
- Entry level
Operations Specialist
PHIHONG USA —Fremont, CA
- $75,000 - $90,000 a year
- Full-time
- Inventory management
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
Senior IT VIP Support Specialist
MongoDB —Palo Alto, CA
- $100,000 - $180,000 a year
- Rotating weekends
- Office
- Senior level
- Communication skills
- Parental leave
EA and Operations Specialist - Bay Area
Level AI —San Francisco Bay Area, CA
- Full-time
- Mid-level
- Office
- 3 years
Quick Apply

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Public Services Specialist (Open & Promotional)

County of San Mateo -
San Mateo, CA

Apply Now

Job Details

$62,504 - $78,104 a year

Benefits

Retirement plan

Qualifications

Visitor query response
Computer operation
Spanish
Operator switchboards
Computer literacy
Basic math
English
Phone call screening
Telephone systems
Typing

Full Job Description

NOTE: This recruitment was amended on July 29, 2026 to put the recruitment on hold. Applications are not being accepted at this time. We will begin accepting applications on August 25, 2026, and close on September 22, 2026.

This job classification is the senior, most experienced level in the Public Services Specialist clerical series. It is not an entry level position. Public Services Specialists are employed Countywide and provide office support as department receptionists. Typically, they are the first person in the departments contacted by callers and visitors. Duties include using a multi-line telephone system; greeting and screening individuals by telephone and in person; taking messages; giving directions and answering questions regarding County services sometimes under difficult, strained and stressful circumstances; providing specific information regarding the functions and activities related to the department to which assigned; receiving, sorting and forwarding mail to office staff within a department; ordering office supplies; maintaining logs and calendars; may serve as a back-up for clerical workers who are absent from the office; and may occasionally perform a variety of routine or specialized office support tasks as assigned.

The ideal candidates must be able to adapt to frequent interruptions, speak in a clear, concise, courteous and cheerful manner; use appropriate initiative, sound judgment and tact to handle sensitive discussions and interactions with others; relate well with individuals of diverse ethnic, cultural and socio-economic backgrounds; handle tension-filled situations effectively; and work well under stress.

NOTE: The eligible list generated from this recruitment may be used to fill future extra-help, term, unclassified, and regular classified vacancies.

Examples Of Duties

Duties may include, but are not limited to, the following:

Deal with County visitors and callers who may have significant problems, require specialized services, or in situations where relations may be confrontational or strained.
Determine the nature of the visit or the problem and explain detailed policies, procedures and regulations related to the department to which assigned.
Direct the visitor to the proper office or person.
Answer the telephone for a County office or offices; determine the nature of the call; direct callers to the proper person or take messages.
Perform varied specialized or technical office support work, such as arranging for prisoner transportation or visitors, completing intake forms for service, accepting and receiving specialized documents such as parcel maps, maintaining files or receiving or providing legal or County documents.
May log calls, assist in placing long-distance or other calls, or assist County staff in using telephone equipment special applications.
Make a preliminary check to determine the cause of telephone malfunctions; notify the proper repair staff or service.
Perform a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials, and/or typing correspondence reports and other materials.
Keep appraised of office activities and functions in order to communicate this information to the public.
May instruct other office staff in the use of telephone equipment.
May provide relief and assistance for other office support assignments.
Provide off hours services as required.
Perform related duties as assigned.

Qualifications

Bilingual Fluency: Some positions may require bilingual skills. Fluency in both English and Spanish is required to be considered for a bilingual position.

Knowledge of:

Policies and procedures related to the department to which assigned.
Techniques for dealing with the public, in person and over the telephone, often when relations may be confrontational or strained.
Proper spoken and written business English.
Office practices and procedures, including the operation of standard office equipment.
Basic business arithmetic.
Basic computer user principles and applications.

Skill/Ability to:

Deal tactfully and effectively with County callers and visitors under difficult and/or strained circumstances.
Determine the nature of a call or visit and recommend appropriate actions or solutions.
Use initiative and sound independent judgment within established guidelines.
Interpret, apply and explain complex rules, policies and procedures.
Understand and carry out oral and written instructions.
Perform detailed and specialized clerical work accurately, including making accurate arithmetic calculations.
Type with sufficient speed and accuracy to complete forms and prepare basic correspondence and records.
Operate a multi-line telephone system.

Education and Experience: Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is equivalent to either:

One year receptionist and telephone operations experience or two years general clerical experience in a business office.

Application/Examination

Open and Promotional. Anyone may apply. Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term position prior to the final filing date will receive five points added to their final passing score on this examination. Responses to the supplemental questions must be submitted in addition to our regular employment application form.

The examination will consist of a standard, multiple-choice Civil Service Computer-Based Written Examination (weight:100%).

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org to apply.

Qualified applicants will be notified via email, which will include the link to take the computer-based Written Exam. Please make sure to read your notices carefully. Accommodations for special medical conditions will be considered on a case-by-case basis.

TENTATIVE RECRUITMENT SCHEDULE

Applications Received through August 25, 2026 - September 22, 2026
Written Exam Date: Wednesday, September 23, 2026 - Wednesday, October 6, 2026

About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

HR Contact: Jennifer Reyes (05092025) (Public Services Specialist - E368)

Apply Now

Refine Your Search

administrative specialist jobs in burlingame, ca

Public Services Specialist (Open & Promotional)

Administrative Specialist/Receptionist

Business Administration Specialist

Medical Front Office - Patient Service Specialist

Clerical and Administrative Specialist

Election Worker - Office Specialist (Extra Help, Seasonal)

Medical Records Associate & Administrative Specialist

Election Worker - IT Assistant - Office Specialist (Extra Help, Seasonal)

Senior Administrative/Document Control Specialists – Bay Area

Workplace/Employee Experience Specialist - San Francisco

Office Administrator & Treasury Specialist

Administrative Specialist- Public Works (20769314)

HR Specialist & Office Manager

Practice Support Specialist

Client Success Specialist / Front Office Coordinator

Scholarship & Stewardship Strategy Analyst (Administrative Analyst/Specialist Exempt II)

Data Annotation Specialist

Operations Specialist

Senior IT VIP Support Specialist

EA and Operations Specialist - Bay Area

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