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Administrative Assistant for Executive Director of Secondary Schools (Available 7/1/26)

Alamance-Burlington Schools -
Burlington, NC

Apply Now

Job Details

Full-time

Qualifications

Executive administrative support
Driver's License

Full Job Description

POSITION TITLE

Administrative Assistant for Executive Director of Secondary Schools

SCHOOL/DEPARTMENT

Secondary Ed/Curriculum & Instruction

SALARY

Salary Grade 67

FLSA STATUS

Non-Exempt

REPORTS TO

Executive Director of Secondary Schools

SUPERVISES

None

WORK WEEK SCHEDULE

Monday – Friday

WORK HOURS

NUMBER OF MONTHS PER YEAR

POSITION PURPOSE:

The Administrative Assistant is responsible for performing a large variety of administrative and technical functions involving public contact and office management duties as an assistant to a top-level administrator. Most actions are directed by the general policies and precedents of the system or by own judgment. Within the limits of the employee's assigned authority, the employee is expected to analyze and resolve problems independently. Work involves receiving and transcribing confidential correspondence, screening and independently handling a variety of inquiries by telephone and in person, and maintaining a variety of records and files. The Administrative Assistant is responsible for explaining program policies and procedures, and for disseminating information to the general public pertaining to the operation of the school system. The Administrative Assistant is also responsible for managing data and providing specialized information. The Administrative Assistant functions as the primary support to the department and is expected to have considerable knowledge of the particular area to which it is assigned. This position may require occasional evening and weekend hours to support departmental and district events.

KNOWLEDGE, SKILLS, AND ABILITIES

Considerable knowledge of the operations and activities of the department
Thorough knowledge of board policies and procedures
Thorough knowledge of and ability to use correct grammar, vocabulary, spelling and punctuation
Thorough knowledge of modern office practices and procedures
General knowledge of bookkeeping
Considerable knowledge of common word processing, spreadsheets, and Adobe Suite
Ability to generate correspondence, spreadsheets, and reports independently
Ability to interact and deal with the public and employees in a professional manner
Ability to sort and distribute documents
Ability to maintain confidential information and use discretion and good judgment
Ability to maintain complete and accurate records and to develop standard reports from those records
Ability to learn, interpret and explain policies, regulations and programs
Ability to multi task in a fast-paced environment
Ability to establish and maintain effective working relationships as necessitated by work assignments
Ability to perform under stress and assist others in stressful and/or emergency situations

EDUCATION, TRAINING, AND EXPERIENCE

Associate’s Degree from an accredited institution in the field of secretarial science, human resources, public relations, office management, or other related field
Three (3) years of experience in an office setting supporting a high-level administrator
Any equivalent combination of training and experience that provides the required knowledge, skills and abilities

CERTIFICATION AND LICENSE REQUIREMENTS

Valid driver’s license issued by the NC Department of Motor Vehicles

PREFERRED QUALIFICATIONS:

Spanish Speaking

ESSENTIAL DUTIES AND RESPONSIBILITIES

Assist the Director in general administrative operations
Compile operational statistics and gathers such other data as the Director may require
Accumulate and disseminate information about new developments in education and pertaining to the programs and activities of the school district
Serve on staff committees as directed by Director
Assume scheduling, coordinating, budget development, and other clerical functions as assigned by the Director
Attend meetings as assigned by the Director
Prepare and review reports as assigned by the Director
Report regularly to the Director regarding any developments or problems within the district that require the attention or action of the Director
Obtain, gather, and organize pertinent data as needed and transposes it to a usable format
Maintain a regular filing system, as well as a set of locked confidential files, and process incoming correspondence as instructed
Receive, process, date stamp, and distribute all incoming mail for the department
Place and receive telephone calls; transcribe and deliver messages
Assist incoming callers and visitors by responding to questions, inquiries, and requests for information and services
Prepare and process purchase orders for all supplies, goods and materials for the department
Compile and maintains a listing of all internal and external contracts issued for the Alamance-Burlington School System
Perform other related duties assigned by the Director

Disclaimer

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

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Administrative Assistant for Executive Director of Secondary Schools (Available 7/1/26)

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