Top 91 Executive office manager Jobs in Burlington, Vt

Director of Administration-Vermont Network Against Domestic and Sexual Violence
Gallagher, Flynn & Company —Waterbury, VT
- $60,000 - $80,000 a year
- Full-time
- Hybrid work
- Office
- Contracts
- Senior level
- Paid jury duty
- Paid holidays
Quick Apply
Executive Operations Manager
Vermont Housing Finance Agency —Burlington, VT
- $75,000 - $82,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
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Financial Accounting and Systems Manager
Four Seasons Sotheby's International Realty —South Burlington, VT
- $90,000 - $95,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- CPA
- Health savings account
- Health insurance
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Director of Finance
Shelburne Museum —Shelburne, VT
- $120,000 - $130,000 a year
- 8 hour shift
- Background check
- 7 years
- CPA
- Paid parental leave
- AD&D insurance
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Health Services - Administrative Assistant
Vergennes Grand Senior Living —Vergennes, VT
- $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
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1d
Site HR Manager
Marvell —Burlington, VT
- $124,200 - $183,820 a year
- Full-time
- Mid-level
- Bachelor's degree
- Travel
- Employee stock purchase plan
Office Coordinator
University of Vermont —Burlington, VT
- Overtime
- Background check
- Word processing
- Mid-level
Operational Risk Manager
Securitas Security Services —Burlington, VT
- Full-time
- Hybrid work
- Office
- Bachelor's degree
- Continuous improvement
- Health savings account
- Paid holidays
Communications Manager
Aspire Living & Learning —Burlington, VT
- $80,000 - $85,000 a year
- Weekends as needed
- Remote
- Mid-level
- 3 years
- Travel
- 403(b) matching
- Health savings account
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12d
Account Manager (Diagnostic Imaging Equipment/Service/Parts/Supplies)
MXR Imaging, Inc. —Burlington, VT
- Full-time
- Remote
- English
- Mid-level
- 3 years
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State Program Administrator - Executive Director
COLUMBUS MEDICAL SERVICES LLC —Burlington, VT
- Weekends as needed
- Remote
- Experience working with individuals with developmental disabilities
- Nursing
- RN License
Quick Apply
4d
Senior Institutional Giving Manager
Champlain Valley Office of Economic Opportunity —Burlington, VT
- $80,622 - $85,655 a year
- Full-time
- Hybrid work
- Bilingual
- Research
- Office
- Paid holidays
- Health insurance
Project Assistant
JE Group of Companies —Colchester, VT
- $50,000 - $59,000 a year
- Computer literacy
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Design Manager Professional (39269)
Jacobs —Essex Junction, VT
- $144,600 - $198,900 a year
- Hybrid work
- 7 years
- Engineering
- Analysis skills
- Paid holidays
- Health insurance
Senior Recruiter
PC Construction —South Burlington, VT
- $78,000 - $90,000 a year
- Full-time
- Inventory management
- 5 years
- Pass drug screening
- Profit sharing
- Paid holidays
Quick Apply
Project Assistant II
JE Group of Companies —Colchester, VT
- $60,000 - $70,000 a year
- Computer literacy
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Regional Sales Manager - Infusion
AIS Healthcare —Burlington, VT
- From $200,000 a year
- Full-time
- Remote
- Bachelor's degree
- Travel
- Neurology
Quick Apply
Digital Sales Manager
Hearst Television —South Burlington, VT
- $80,000 - $100,000 a year
- Full-time
- Inventory management
- Military
- Office
- Paid parental leave
- Health insurance
Risk Manager
Northwestern Medical Center —Saint Albans, VT
- $79,000 - $128,000 a year
- Full-time
- Nursing
- Hospital
- Databases
5d
QUALITY ASSURANCE MANAGER
Century Arms —Fairfax, VT
- $120,000 - $145,000 a year
- Full-time
- Management
- Engineering
- Office
Quick Apply

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Director of Administration-Vermont Network Against Domestic and Sexual Violence

Gallagher, Flynn & Company -
Waterbury, VT

Quick Apply

Job Details

Full-time | PRN
$60,000 - $80,000 a year

Benefits

Paid jury duty
Paid holidays
Disability insurance
Health insurance
Flexible spending account
Cell phone reimbursement
Work from home

Qualifications

Meeting minutes
Office supply management
Correspondence management
Confidential information handling
Office activity coordination
Database systems
IT user and group management
IT operations
Facilities management
IT strategy planning
Donor thank you note management
NetSuite
Executive administrative support
Collaboration with board members
Mail distribution
Grant compliance monitoring
Purchase order management
Meeting scheduling
Hiring
Vendor compliance management
Records management
Contractual compliance checks
Mail management
Compliance reporting for grants
User support
Compliance documentation
Fundraising
Vendor relationship management
Personnel administration
Contracts

Full Job Description

Job Title: Director of Administration

Reports to: Co-Executive Director

Type: Full-Time (40 hours/week), Exempt

Website: https://vtnetwork.org/

Location: Waterbury, VT

Work-model: Hybrid, mix of on-site and work from home

Compensation: $60,000-$80,000

About Our Organization

The Vermont Network Against Domestic and Sexual Violence is Vermont's leading voice working to end domestic and sexual violence. Founded in 1986, we are a statewide nonprofit membership organization that supports and coordinates a coalition of independent community-based programs serving survivors across Vermont. Together with our member organizations, we work to ensure that survivors have access to compassionate advocacy, safety, and resources in every corner of the state.

Position Overview
The Director of Administration is responsible for maintaining and enhancing organization’s administrative systems to support its mission and operational effectiveness. This role reports to the Co-Executive Director and provides comprehensive administrative support to the Co-Executive Directors and Board of Directors, oversees vendor contact management processes, handles office facilities management, develops and maintains systems to address organizations’ technology needs.

Key Responsibilities

Executive Support to Board of Directors

Provide and administer effective system for scheduling meetings, distributing agendas in accordance with the policy requirements for the Co-Executive Directors and Board Executive Committee.
Assemble and distribute Board packets and materials.
Attend all board meetings and take minutes. Attend Executive Committee meetings at the request of the Co-Executive Directors and take minutes.
Maintain all board files in a shared file with appropriate permissions based on user.

Information Technology

In partnership with Co-Executive Director, establish an annual technology plan to address short and long-term technology needs of the organization.
Function as the primary contact for managed information technology services and manage internal technology projects.
Serve as primary administrator for Microsoft office suite.
Maintain technology systems in office including projectors, printers, phone system, and other tools utilized by all staff.
Create and maintain a system to monitor and replace computers and other technologies.
Administer changes to technology systems and ensure that staff have access to training to build capacity and minimize risk.

Development and Fundraising Support

Maintain and implement gift acceptance and acknowledgement policy.
Serve as primary administrator of donor database and manage confidential information with discretion.
Maintain database of donors and donations and provide periodic reporting at the request of the Executive Director.

Contract Management

Oversee all aspects of vendor contract management to ensure compliance and clear audit records and ensure timely renewals.
Develop and maintain vendor, stipend and other contract templates as needed to ensure grant & legal compliance.
Collaborate with appropriate staff members across the organization to proactively manage contracts, amendments and renewals.
Send W9 forms to vendors.
Generate purchase orders to track contracts in NetSuite.

Office and Facilities Management

Develop and maintain a system for managing all aspects of office facilities including inventories of all office equipment and supplies.
Monitor and address space and facility needs, including serving as primary point of contact with landlord and property manager.

Administrative Support for Hiring Processes and New Employees

Collaborate with hiring teams to post all hiring notices.
Serve as primary point of contact for employment candidates for the purposes of applications, interviews and correspondence.
Support new employees to enroll in benefits, complete required tax documentation, set up office space and access technology.

General Administration

In partnership with Co-Executive Director, conduct annual administrative needs assessment with staff.
Maintain internal email distributions lists (email, google groups).
Maintain directory of Member Organizations.
File lobbying reports with Secretary of State’s Office to maintain compliance.
Attend to all mailing needs (pick up and outbound mail) of the organization including post office box.

Benefits & Perks

Comprehensive Health Insurance
Life & Disability Insurance
Flexible Spending Accounts: $500 annual employer contribution for eligible health expenses
401(k) access after three months, with quarterly employer contributions
4 weeks of vacation annually
96 hours of sick leave per year, with generous carryover
11 floating paid holidays to honor the days that matter most to you
Paid leave for family and medical needs, jury duty, bereavement, and military service
Longevity Leave: one month of paid leave after five years of service
Up to $100/month cell phone reimbursement
Mileage and travel reimbursement for work-related expenses

The Vermont Network strives to build a diverse and inclusive community. We believe that in order to support our Member Programs in their efforts to meet the needs of survivors and change the ways in which their communities think about and address domestic and sexual violence, we as an organization must honor the cultures, beliefs, and values of those we serve, and to foster and environment of mutual respect, acceptance and equal opportunity.

We are committed to building and maintaining a multi-cultural and diverse work environment which reflects diversity that exists among the people of Vermont. The Vermont Network Against Domestic and Sexual Violence does not discriminate on the basis of race, gender, sexual orientation, religion, age, ability, or national origin.

Gallagher, Flynn, & Company, LLP has been retained to conduct this search. Interested candidates may apply by sending a resume and cover letter. While we appreciate all interest in this exciting opportunity, only candidates most closely aligned with our search will be contacted.

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Refine Your Search

executive office manager jobs in burlington, vt

Director of Administration-Vermont Network Against Domestic and Sexual Violence

Executive Operations Manager

Financial Accounting and Systems Manager

Director of Finance

Health Services - Administrative Assistant

Site HR Manager

Office Coordinator

Operational Risk Manager

Communications Manager

Account Manager (Diagnostic Imaging Equipment/Service/Parts/Supplies)

State Program Administrator - Executive Director

Senior Institutional Giving Manager

Project Assistant

Design Manager Professional (39269)

Senior Recruiter

Project Assistant II

Regional Sales Manager - Infusion

Digital Sales Manager

Risk Manager

QUALITY ASSURANCE MANAGER

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