File & Data Specialist - (26141883)
The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital.
The File and Data Specialist is responsible for creating and maintaining an employee personnel, training, and health information database and files that comply with CMS Certification requirements.
Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.
The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.
Qualifications for this Career Opportunity
Knowledge of database design, creation and maintenance
Excellent written and verbal communication skills
Effective decision-making and problem-solving skills
Ability to establish and maintain effective working relationships
Ability to deal with sensitive and confidential information and follow policy and procedure
Ability to multitask, organize and prioritize work
Intermediate skill level using computer software such as Word and Excel
Meet minimum qualifications:
Bachelor's degree in Management Information Systems, Business, or closely related
One year of experience with databases and record management
Other combinations of education and experience will be evaluated on a case-by-case basis
How to Apply
To be considered for a DPHHS position, submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the "relevant document" box to ensure your attachments are uploaded correctly to your application for this position.
Successful applicants will be subject to background checks relevant to the position and must pass reference checks before an offer will be extended. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply. For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact DPHHS Human Resources listed below.
This position is open until filled with frequent screening of applicants.
Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.
Salary: $ 30.55 - 30.55 Hourly
Telework Eligibility: Not Telework Eligible
Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan
Number of Openings: 1
Employee Status: Regular
Schedule: Full-Time
Job Type: Standard
Shift: Day Job
Travel: Yes, 5 % of the Time
Primary Location: Warm Springs
Agency: Department of Public Health & Human Services
Union: 000 - None
Posting Date: Jul 22, 2026, 10:50:44 AM
Closing Date (based on your computer's timezone): Aug 6, 2026, 12:59:00 AM
Required Application Materials: Resume
Contact Name: Kathleen Tarkalson |
Contact Email: [email protected] |
Contact Phone: 406-693-7392
Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.
State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.
