Top 248 Event coordinator assistant Jobs in California

Events and Remotes Properties Coordinator (ERPC)
Confidential —Santa Barbara, CA
- $35 - $40 an hour
- Full-time
- Background check
- Microsoft Outlook
- Up to 50% travel
- Health insurance
- Dental insurance
Quick Apply
9d
Executive Assistant & Office Coordinator
DCL Logistics —Fremont, CA
- $34 - $43 an hour
- Full-time
- Microsoft Excel
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
Licensed Operations Assistant and Transaction Coordinator
Keller Williams Realty —Westlake Village, CA
- Full-time
- Microsoft Word
- Microsoft Excel
- Real Estate License
Quick Apply
Event Production Coordinator
Gladiator Productions —Los Angeles, CA
- $28 - $30 an hour
- Overtime
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
14d
Executive Assistant & Event Operations Coordinator
FNTECH —Santa Ana, CA
- $30 - $40 an hour
- Extended hours
- Writing skills
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Project Coordinator
Sawhorse Productions —Los Angeles, CA
- $60,000 - $80,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Office
- Travel reimbursement
Quick Apply
9d
Event Operations & Production Assistant
KRISTOPHER RENEE EVENTS —Sacramento, CA
- $17 an hour
- Part-time
- Customer service
- Ability to walk for extended periods
- No experience needed
- 401(k)
- Paid time off
Quick Apply
Assistant Event Coordinator
Love and Life Events —Orange County, CA
- $20 an hour
- 8 hour shift
- Microsoft Outlook
- Customer service
- High school diploma or GED
- Flexible schedule
Quick Apply
7d
Administrative Assistant, Government & Community Affairs, SMCC Project - Part-Time, 3 Year Fixed-Term
Stanford University —Stanford, CA
- $37.04 - $50.48 an hour
- Part-time
- Hybrid work
- 6 years
- Customer service
- Research
Executive Assistant & Office Coordinator
Anrok —San Francisco, CA
- $85,000 - $115,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 2 years
- Health insurance
- Dental insurance
10d
Studio Assistant
Regan Baker Design —San Francisco, CA
- $60,000 - $80,000 a year
- Email
- Google Workspace
- Clean driving record
- Office
- Commuter assistance
- Paid holidays
Ecommerce, Creative & Production, Assistant
Warner Music Group —Los Angeles, CA
- $26 - $35 an hour
- Full-time
- Google Workspace
- Mid-level
- Office
Executive Assistant and Special Projects Manager, Stanford Live
Stanford University —Stanford, CA
- $100,023 - $108,000 a year
- Weekends as needed
- Hybrid work
- Writing skills
- Research
- Office
Administrative Assistant & Events Operations Coordinator
California College of the Arts —San Francisco, CA
- $28.71 an hour
- Part-time
- Background check
- Mid-level
- Office
11d
Temporary Events Assistant
Scripps College —Claremont, CA
- $20.00 - $22.25 an hour
- Weekends as needed
- Mid-level
- Administrative experience
- Project management
Executive Assistant / Project & Operations Coordinator
Diamond D General Engineering —Woodland, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
- Health savings account
- Health insurance
Quick Apply
2d
Administrative Assistant
California Institute of Technology —Pasadena, CA
- $20 - $33 an hour
- Full-time
- School experience
- Microsoft Excel
- Mid-level
- Paid holidays
- Health insurance
Executive Assistant to President
EMPIRE —San Francisco, CA
- $80,000 - $120,000 a year
- Office
- 3 years
- Travel
- Profit sharing
PDS Admin III/Project Coordinator
AECOM —Sacramento, CA
- $26 - $41 an hour
- Full-time
- Microsoft Outlook
- Bachelor of Science
- Mid-level
- AD&D insurance
- Employee stock purchase plan
Administrative Assistant – California Decoy Program
California Decoy Program —Fresno, CA
- $25 an hour
- Part-time
- Background check
- Google Workspace
- Clean driving record
Quick Apply
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Events and Remotes Properties Coordinator (ERPC)

Confidential
Santa Barbara, CA

Quick Apply

Job Details

Full-time
$35 - $40 an hour
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance

Qualifications

Teamwork
CDL
Driver's License
Driving
Data entry
Organizational skills

Full Job Description

Job Overview

We are seeking a dynamic and detail-oriented Events and Remotes Properties Coordinator to join our vibrant team. The Events & Remote Properties Coordinator (ERPC) provides high-level administrative, logistical, and hands-on operational support for events and remote property functions, ensuring accurate documentation, organized execution, and responsive follow-through across multiple properties and projects. This role supports the Director, Events & Remote Properties by managing detailed records, coordinating task tracking, assisting with purchasing, inventory, shipping/receiving, event setup and breakdown, property documentation, and special projects. The position requires strong discretion, exceptional attention to detail, flexibility in a fast-paced environment, and the ability to travel, particularly around holidays

Essential Responsibilities

Event Operations & Onsite Support

- Serve as the onsite support partner for the Director, Events & Remote Properties, helping coordinate event preparation, setup, execution, breakdown, and follow-through across multiple properties.

- Organize and document key areas of Events Department with emphasis on recording and updating details in Google Sites including:

Task List updates (data entry, linking photos, creating spreadsheets)
Meeting Minutes
Property Standards (create and format standards documents)
Purchases and Proposals

- Research options and vendors for Event Purchases

- Compare and evaluate options to be reviewed with Supervisor

- Place purchase orders from start to finish and document as needed

- Receive and place items in appropriate locations

- Process returns, tracking credits and refunds

Assist with maintenance and organization of Event reference binders and folders (physical and digital)

- Inventory

Create and maintain asset inventory lists
Assist with physical inventory of personal property
Assist with physical organization of multiple storage units

- Assist with moves, pick-ups and installations of furnishings or event supplies for multiple properties

- Assist with event logistics

Event logistics include creating sample event layouts, table mockups, booking venues and vendors, and physically pulling samples for review
Assist with event set up and break down

- Receive and check household flowers weekly

- Assist with Holiday Decorating for multiple properties

Pull and organize holiday bins from storage
Decorate multiple properties for Holidays as instructed
Photo document all decor for reference
Decor break down, clean up, coordinate move of items back to storage

- Assist with maintenance and organization of Design Workroom

- Accounting and reporting support

- Design and Event email accounts

- Clean out and file emails

- Maintain/Update passwords and online accounts as necessary

Remote Property Assistant

Complete administrative support to the Director of Remote Properties
Document all aspects of Property Management and ongoing projects
Assist with general accounting support for Remote Caretakers
Maintain current vendor lists
Data entry and Google Sites documentation
Assist with Project tracking by documenting projects from start to finish by uploading information to Sites such as emails, bids, approvals, invoices, photos, plans and follow up.

Additional Responsibilities

Represent the organization with the highest level of professionalism and confidentiality
Perform duties discreetly, allowing for privacy when family members are present
Remain watchful; call out any potential issues and actions needed in assigned areas
Notify management immediately of any safety-related issues
Run errands (could be related to assigned tasks or to help another department accomplish goals of the organization)
Other tasks, as assigned.

Experience

Highest level of confidentiality
Dedication to teamwork
Extreme attention to details, including the minutia
Strong eagerness to learn
Professional in appearance and demeanor
Ability to prioritize, handle multiple tasks under pressure, and meet deadlines
Patience and flexibility in a very fast paced environment
Excellent organizational skills
Strong follow-up skills
Ability to work with minimal supervision
Excellent communication and writing skills
Willingness to travel, especially prior to, or through Holidays
High degree of motivation – self starter
Proficient in Microsoft Word, Excel, PowerPoint, Outlook; Google Suite, including Drive, Docs, Sheets, and ideally Google Photos and Adobe Photoshop
Valid California Driver’s License and insurability
Ability to fly comfortably in small aircraft when requested
Good sense of humor - a must!

Physical Requirements

Walking
Standing (periodically for long periods of time)
Sitting (periodically for long periods of time)
Driving
Bending (from waist)
Reaching
Squatting
Kneeling
Lifting and carry (up to 25 lbs.)

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, military or veteran status, or any other protected status under California or federal law.

We are committed to building a diverse and inclusive team. If you need assistance or accommodation due to a disability, please contact us at [email protected].

Pay: $35.00 - $40.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance

License/Certification:

CDL (Required)

Location:

Santa Barbara, CA 93110 (Required)

Willingness to travel:

50% (Required)

Work Location: In person

Quick Apply

Refine Your Search

event coordinator assistant jobs in california

Events and Remotes Properties Coordinator (ERPC)

Executive Assistant & Office Coordinator

Licensed Operations Assistant and Transaction Coordinator

Event Production Coordinator

Executive Assistant & Event Operations Coordinator

Project Coordinator

Event Operations & Production Assistant

Assistant Event Coordinator

Administrative Assistant, Government & Community Affairs, SMCC Project - Part-Time, 3 Year Fixed-Term

Executive Assistant & Office Coordinator

Studio Assistant

Ecommerce, Creative & Production, Assistant

Executive Assistant and Special Projects Manager, Stanford Live

Administrative Assistant & Events Operations Coordinator

Temporary Events Assistant

Executive Assistant / Project & Operations Coordinator

Administrative Assistant

Executive Assistant to President

PDS Admin III/Project Coordinator

Administrative Assistant – California Decoy Program

I want to receive the latest job alert for event coordinator assistant in california

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