Top 5 Executive secretary ii Jobs in California

Exec Secretary II
AAM CCSF —San Francisco, CA
- $100,776 - $122,538 a year
- Full-time
- Research
- Office
- Senior level
Quick Apply
6d
Administrative Assistant II - 23064 / Administrative Assistant II (Confidential)
Poway Unified School District —San Diego, CA
- $26.82 - $36.25 an hour
- Full-time
- Inventory management
- Computer literacy
- Writing skills
2d
Secretary II
DT Professional Services —Port Hueneme, CA
- $24 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
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Receptionist/Administrative Assistant II - HOA Property Management
Cammarata Management, Inc. —Lomita, CA
- $18 - $19 an hour
- Full-time
- Google Workspace
- Writing skills
- Office
- Health insurance
- Paid time off
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8d

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Administrative Assistant II - 23064 / Administrative Assistant II (Confidential)
Poway Unified School District —San Diego, CA
Receive, screen and route telephone calls; take and relay messages as appropriate; serve as a resource to others concerning policies and procedures.
$26.82 - $36.25 an hour
2d

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Exec Secretary II

AAM CCSF
San Francisco, CA

Quick Apply

Job Details

Full-time
$100,776 - $122,538 a year
6 days ago

Qualifications

Statistics
Correspondence management
Executive administrative support
Editing
File organization
Office experience
Office record organization

Full Job Description

Executive Secretary II - City and County of San Francisco -Asian Art Museum

200 Larkin St, San Francisco, CA 94102, USA
Full-time
Job class: 1452-Executive Secretary II (https://careers.sf.gov/classifications/?classCode=1452)
Salary range: $100,776.00 - $122,538.00
Appointment Type - Permanent Exempt: Permanent exempt (PEX) position; individuals who are appointed to Exempt Positions are appointed at the pleasure of their appointing officer and are considered to be "at-will".

Please apply directly to the City of San Francisco: https://careers.sf.gov/role/?id=3743990014237346 (https://careers.sf.gov/role/?id=3743990014237346)

Application Opening: July 23, 2026
Application Deadline: July 29, 2026

Recruitment ID: RTF0166564-01116324

Welcome to the Asian Art Museum, the world’s leading museum dedicated to connecting global audiences with Asian and Asian American art and culture. Experience the rich diversity of the 48 countries of the Asian continent and the worldwide Asian diaspora through our collection of more than 20,000 artworks. From major archaeological discoveries to innovative work by contemporary artists, the Asian Art Museum of San Francisco celebrates the important contributions of Asian and Asian American artists to art’s history — and to its future.

San Francisco is a vibrant and dynamic city, at the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heightening the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco. This role is based at the Asian Art Museum.

Role description

The Executive Secretary II serves as a high-level administrative professional and primary liaison between the Museum’s Asian Art Commission, Board of Trustees, and executive leadership. This role supports the effective administration, communication, and coordination of board-related governance activities. The ideal candidate is confident, discreet, highly organized, and capable of working independently while managing complex administrative and governance processes.

Key Responsibilities:

Board & Governance Liaison

Serve as the primary point of contact for all Asian Art Commission and Board of Trustees administrative matters.
Act as a trusted liaison between board members, City officials, and museum leadership.
Provide administrative support and coordinate communications regarding board policies, procedures, and governance requirements as directed by museum leadership and appropriate City departments.
Maintain strong working relationships with Commissioners, Trustees, and key stakeholders.
Assist Development team to support board engagement activities and communications.
Assist in preparing materials, reports, and correspondence for board engagement activities.
Support new board member orientation and onboarding

Board & Committee Administration

Plan, coordinate, and execute all board and all committee meetings.
Prepare and distribute agendas, meeting materials, and supporting documentation.
Record and maintain accurate minutes and official records.
Manage meeting calendars, logistics, and attendance tracking.
Ensure seamless communication and follow-up on action items from meetings.
Maintain official board records, bylaws, and governance documents.

Compliance & Governance Oversight

Coordinate and track board compliance activities in partnership with the Ethics Commission, City Attorney’s Office, and other City departments; maintain records of required disclosures, trainings, and governance documentation. including: By Laws of Public meeting requirements (e.g. Sunshine Ordinance, Brown Act), Conflict of Interest disclosures and annual filings, required trainings and certifications, adherence to City governance standards, rules and regulations.
Track and monitor compliance status for all board members.
Maintain familiarity with governance procedures involving Commissioners and coordinate related administrative processes. including processes for appointment, resignation, and term changes.
Coordinate with relevant City departments regarding governance, disclosure, training, and public meeting requirements.
Serve as the administrative coordinator for Public Records Act requests.

Communication & Administrative Support

Facilitate smooth communication flow between board members, City officials, City departments, and museum leadership.
Respond to and manage all board-related administrative inquiries with professionalism and discretion.
Draft, edit, and distribute official communications on behalf of the Board and leadership.
Manage confidential information with the highest level of integrity and sensitivity.
Support special projects and initiatives related to governance, board development and strategic priorities, and other duties as needed.

Minimum Qualifications

Two (2) years of verifiable executive secretarial experience providing personal and confidential administrative support for a manager by arranging appointments and assisting in the preparation of meetings, responding to public inquiries, reviewing incoming documents, composing confidential correspondence, conducting research and preparing statistical reports. Job duties must be comparable to 1450 Executive Secretary I; OR

Four (4) years of verifiable secretarial experience encompassing editing and independently composing letters and other correspondence utilizing computer software/systems; researching, compiling and organizing data for various reports; and maintaining office/records systems. Job duties must be comparable to 1446 Secretary II.

Substitution:

A recognized secretarial training program of two hundred forty (240) hours or the equivalent of fifteen (15) semester units in graded secretarial college units, may substitute for up to six (6) months of the required experience. Proof of satisfactory completion must be submitted at time of filing application.

Preferred Qualifications

Familiarity with municipal government structures and processes
Experience in a museum, arts, or cultural institution
Experience working with boards, trustees, or government entities is strongly preferred.

Please apply directly to the City of San Francisco: https://careers.sf.gov/role/?id=3743990014237346 (https://careers.sf.gov/role/?id=3743990014237346)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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executive secretary ii jobs in california

Exec Secretary II

Administrative Assistant II - 23064 / Administrative Assistant II (Confidential)

Secretary II

Receptionist/Administrative Assistant II - HOA Property Management

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