Top 92 Front office specialist Jobs in California

Undergraduate Admissions Specialist
California Institute of Technology —Pasadena, CA
- $29.00 - $33.65 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Guest Experience Expert
Marriott International, Inc —Santa Clara, CA
- $32.19 an hour
- Full-time
- Hotel
- High school diploma or GED
- Front desk
Administrative Support Specialist
US Military Treatment Facilities under DHA —Naval Medical Center San Diego, CA
- $70,507 - $91,664 a year
- Online Application
- Hybrid work
- Background check
- Pass drug screening
- Mid-level
10d
Medical Front Office Specialist with Billing Experience
Brennan Medical Clinic —Watsonville, CA
- $22 - $32 an hour
- Full-time
- Spanish
- English
- Clinic experience
- Health insurance
- Dental insurance
Quick Apply
Professional Dog Groomer
Fur Town —La Verne, CA
- $17 - $25 an hour
- Part-time
- Customer service
- US work authorization
- Front desk
- Paid time off
- Employee discount
Quick Apply
Eye care professional/Front Office
EyeCare of California —Canoga Park, CA
- $18 - $24 an hour
- 8 hour shift
- Bilingual
- Background check
- Private practice
- Vision insurance
- Employee discount
Quick Apply
Guest Experience Specialist
Marriott International, Inc —Glendale, CA
- $26.30 an hour
- Part-time
- Residential
- Hotel
- High school diploma or GED
10d
School Administrative Specialist I - 23080
Poway Unified School District —San Diego, CA
- $25.53 - $32.67 an hour
- Full-time
- School experience
- High school
- English
- Paid holidays
- Health insurance
6d
Business Support Specialist
ABM Industries —San Francisco, CA
- $25 - $30 an hour
- Full-time
- Office
- High school diploma or GED
- US work authorization
13d
Receptionist / Client Care Specialist
Vanessa Hernandez Skincare —Los Angeles, CA
- $22 - $30 an hour
- Full-time
- Customer service
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
4d
Community Resource & Child Development Specialist - Vallejo First 5 Center
Bay Area Community Resources —Vallejo, CA
- $28 - $29 an hour
- Weekends as needed
- Classroom
- Spanish
- Writing skills
- Wellness program
- Commuter assistance
Quick Apply
Lead Patient Services Specialist - Orthopedics Surgery
Providence —Fullerton, CA
- $25.00 - $37.98 an hour
- Full-time
- Surgery
- Medical office experience
- Mid-level
- Paid parental leave
- Paid holidays
Care Team Specialist
JWCH Institute —Los Angeles, CA
- $47,394 - $48,579 a year
- Weekends as needed
- Microsoft Word
- Spanish
- Microsoft Excel
- Profit sharing
- Mileage reimbursement
Quick Apply
Guest Experience Specialist- Front Desk
Marriott International, Inc —Long Beach, CA
- $27 an hour
- Full-time
- Hotel
- High school diploma or GED
- Front desk
13d
Resident Relations Specialist / Front Desk
FirstService Residential —San Diego, CA
- $20 - $23 an hour
- Overtime
- Background check
- Spanish
- English
- Health savings account
- Paid holidays
Quick Apply
Early Childhood Educator & Family Engagement Specialist
Bay Area Community Resources —Fairfield, CA
- $25 - $27 an hour
- Multiple hires
- Classroom
- Spanish
- Google Workspace
- Wellness program
- Commuter assistance
Quick Apply
Temporary Election Worker Specialist-Vote-By-Mail Front Office
County of San Diego —San Diego, CA
- $18.60 an hour
- Temporary
- Computer literacy
- Basic math
- English
Peer Support Specialist I/II - Behavioral Health & Recovery Services (Adult Programs) (Open & Promo)
County of San Mateo —San Mateo, CA
- $31.78 - $43.85 an hour
- Full-time
- Bilingual
- Adults
- Outpatient experience
- Retirement plan
PART TIME Early Childhood Educator & Family Engagement Specialist
Bay Area Community Resources —Fairfield, CA
- $25 - $27 an hour
- Part-time
- Classroom
- Google Workspace
- Writing skills
- Wellness program
- Paid holidays
Quick Apply
11d
Operations Assistant, Graduate and Professional Studies
Point Loma Nazarene University —San Diego, CA
- $20.91 - $22.58 an hour
- Full-time
- Background check
- Mid-level
- Office
- Wellness program
- Paid holidays

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Undergraduate Admissions Specialist

California Institute of Technology -
Pasadena, CA

Apply Now

Job Details

Full-time
$29.00 - $33.65 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
CSS
Recruitment database management
Student database management
Student information system
Data summary reports
Bachelor's degree
Data management
Working with students
Admissions and enrollment management
CRM system proficiency
HTML

Full Job Description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Undergraduate Admissions Specialist plays a vital role in supporting the recruitment, selection, and enrollment of Caltech's entering first-year and transfer classes. This position serves as a key operational and logistical hub for the Office of Undergraduate Admissions, ensuring smooth execution of admissions processes, campus events, and communications with prospective students and families. The Undergraduate Admissions Specialist works collaboratively with admissions officers, student ambassadors, and various campus partners to deliver an exceptional experience to all prospective members of the Caltech community.

Essential Job Duties

Admissions Operations and Processing

Process and review undergraduate application materials for completeness and accuracy, ensuring adherence to admissions policies and deadlines; a typical application cycle will yield approximately 13,000 applicants (first-years and transfers)
Coordinate the receipt, organization, and distribution of application documents, test scores, transcripts, and recommendation letters
Oversee the coordination of transfer grades with the Division of Physics, Math, and Astronomy
Maintain comprehensive and accurate applicant records in the admissions database, Technolutions Slate
Generate reports and analytics on application status
Monitor application portals and troubleshoot technical issues for prospective students
Track and respond to time-sensitive application questions with accuracy and professionalism
Assist in maintaining and sending communications to prospective students.
Work with Operations Team to ensure data integrity across Slate databases, admissions systems, and university databases.
Contribute to the growth and modification of the Slate CRM platform by acquiring and maintaining knowledge of emerging resources and tools to support Slate users, including keeping up with the Slate roadmap, coordinating release management, and conducting system and user acceptance testing.
Develop shared queries and reports to track and respond to admissions work.

Campus Events and Recruitment Coordination

Coordinate logistics for large-scale recruitment programs such as Caltech Up Close, Women in STEM, and Discover Caltech, managing schedules, facilities, catering, room reservations, and expense reporting
Support off-campus recruitment travel by booking event spaces on- and off-campus (including AV needs), preparing materials, coordinating schedules, and managing logistics for admissions officers traveling to high schools and college fairs
Manage event registration systems and attendee communications in Slate
Submit and reconcile expense reports with travel expenses for campus events

Administrative Support

Develop, maintain, and organize new and existing student records in compliance with FERPA regulations in Slate
Assist with special projects and initiatives as assigned by leadership
Work closely with Financial Aid, Registrar, Student Affairs, Residential Life, and other campus partners to ensure seamless transitions for admitted students
Provide support during campus-wide events (evenings and weekends will be required)
Serve as back-up to the Receptionist during their absence
Prepare and coordinate the printing and mailing of admissions decisions packets

Basic Qualifications

Bachelor's degree
1 year of related experience generating queries and reports with database management and CRM systems (Slate or similar web-based CRM systems); understanding of relational databases
Basic knowledge of HTML/CSS
Minimum 2 years of experience in admissions, education, customer service, or a related field
Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously
Strong written and verbal communication skills with the ability to present complex information clearly to diverse audiences
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment
Strong customer service orientation with a commitment to providing outstanding support to students and families
Ability to maintain confidentiality and handle sensitive information with discretion
Ability to work occasional evenings and weekends during peak admissions periods

Preferred Qualifications

Knowledge of Technolutions Slate or similar admissions management platforms
Background in event planning and coordination
Experience working with diverse student populations and commitment to equity and inclusion in admissions
Project management experience

Working Conditions

Regular Hours: Monday through Friday, 8:00 AM to 5:00 PM (weekend and evening hours will be required during campus-wide events)
Physical Requirements: Ability to sit at a computer for extended periods; occasional lifting of materials up to 20 pounds; standing and walking during campus events

Required Documents

Current resume or CV
Cover letter

Hiring Range

$29.00 - $33.65 Per Hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.

Caltech is a VEVRAA Federal Contractor.

To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [email protected].

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [email protected].

Apply Now

Refine Your Search

front office specialist jobs in california

Undergraduate Admissions Specialist

Guest Experience Expert

Administrative Support Specialist

Medical Front Office Specialist with Billing Experience

Professional Dog Groomer

Eye care professional/Front Office

Guest Experience Specialist

School Administrative Specialist I - 23080

Business Support Specialist

Receptionist / Client Care Specialist

Community Resource & Child Development Specialist - Vallejo First 5 Center

Lead Patient Services Specialist - Orthopedics Surgery

Care Team Specialist

Guest Experience Specialist- Front Desk

Resident Relations Specialist / Front Desk

Early Childhood Educator & Family Engagement Specialist

Temporary Election Worker Specialist-Vote-By-Mail Front Office

Peer Support Specialist I/II - Behavioral Health & Recovery Services (Adult Programs) (Open & Promo)

PART TIME Early Childhood Educator & Family Engagement Specialist

Operations Assistant, Graduate and Professional Studies