Top 552 Payroll administrator Jobs in California

Office Administrator & HR/Payroll Operations
PASONA N A, INC. —San Jose, CA
- $40 - $43 an hour
- Full-time
- Background check
- Mid-level
- Office
HR & Payroll Administrator
Caliagua, Inc. —Fullerton, CA
- $35 - $40 an hour
- Full-time
- Microsoft Word
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Certified Payroll Admin (Part Time)
Service West —Oakland, CA
- $26 - $28 an hour
- Part-time
- Background check
- Employment & labor law
- Mid-level
Quick Apply
Contracts & Accounting Administrator
Bay City Mechanical, Inc. —Richmond, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Benefits Administrator
National Services Group, Inc. —Irvine, CA
- $75,000 - $80,000 a year
- Full-time
- Background check
- HIPAA
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative & Construction Operations Coordinator
Sierra Foothills Construction Company —Grass Valley, CA
- $65,000 - $85,000 a year
- Full-time
- 5 years
- Office
- QuickBooks
- Health insurance
- 401(k)
Quick Apply
Automotive HR Payroll Administrator
Elite Recruiting Services —San Jose, CA
- $66,000 - $80,000 a year
- Full-time
- Dealership
- Mid-level
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
7d
Finance Administrator/Office Manager
Shoong Family Chinese Cultural Center —Oakland, CA
- $60,000 - $65,000 a year
- Weekends as needed
- Microsoft Word
- Background check
- English
- Health insurance
- Paid time off
Quick Apply
Bilingual Sales office Manager
Paywise Advisors —Lawndale, CA
- $28 - $35 an hour
- Full-time
- Bilingual
- Merchandising
- Mid-level
- Paid time off
- 401(k) matching
Quick Apply
8d
Office Manager
Wallabaga, LLC —Los Angeles, CA
- $60,000 - $70,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
- Health insurance
- Paid time off
Quick Apply
7d
Payroll Administrative Assistant
MIC —Santa Ana, CA
- $22 - $24 an hour
- 8 hour shift
- Background check
- Pass drug screening
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office & Accounting Lead
Staffing Network —Hayward, CA
- $32 - $37 an hour
- Mid-level
- Office
- 3 years
Quick Apply
HR Generalist / Payroll Admin: non-exempt employees, manufacturing, Bilingual in Spanish
KORE1 Technologies —Santa Fe Springs, CA
- $53,224.95 - $64,098.86 a year
- Urgently hiring
- Spanish
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
4d
Human Resources & Business Operations Manager
Harken Research —Pasadena, CA
- $85,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid holidays
- Health insurance
Quick Apply
USOBC Business Administrator and Finance Specialist
US-Offsite Holdings, LLC —Redding, CA
- $60,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
- Travel reimbursement
- Mileage reimbursement
Quick Apply
Business Office Director- Payroll AP/AR required
Oakmont Senior Living —Livermore, CA
- $30 - $35 an hour
- Weekends as needed
- Mid-level
- Criminal background check
- Pre-employment physical examination
- Store discount
- COVID-19 protective measures
Quick Apply
Bilingual Japanese/English HR/Administrative Specialist (CA/YM)
Activ8 Recruitment and Solutions —Torrance, CA
- Up to $75,000 a year
- Full-time
- 5 years
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Human Resources Administrator
Caplugs —Rancho Dominguez, CA
- $25 - $30 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
6d
Office Manager/Bookkeeper
The Burns Company —San Juan Capistrano, CA
- $70,000 - $80,000 a year
- Full-time
- OSHA
- 5 years
- Research
- Health insurance
- 401(k) matching
Quick Apply
13d
Administrative Assistant and Payroll Clerk
Coneybeare —Irvine, CA
- $24 an hour
- Urgently hiring
- Microsoft Excel
- Mid-level
- Office
- Health insurance
Quick Apply

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Office Administrator & HR/Payroll Operations

PASONA N A, INC. -
San Jose, CA

Apply Now

Job Details

Full-time
$40 - $43 an hour

Qualifications

Associate's degree in accounting
Employee onboarding
Communication with suppliers
Document review (document control)
Internal controls
Confidential information handling
Office activity coordination
Process audits
FMLA
HR communication
Operations coordination
Associate's degree in Business Administration
Compliance audits & assessments
Filing
HR legal compliance
Mid-level
3 years
Bachelor's degree in business administration
Administrative experience
Data integrity and documentation
Union relations
Employee data management
Vendor compliance management
Contractual compliance checks
Human Resource Management
Compliance documentation
Data reporting support
Vendor relationship management
Vendor communication
Data verification

Full Job Description

Department: General Affairs/ HR / Payroll

Reports To: Administrative Operations Manager

FLSA Status: Non-Exempt (Hourly)

Hourly Pay: $40-$43

Work Hours: Monday through Friday, 8:30 AM to 5:00 PM, with a 30 min. unpaid lunch break.

Location : San Jose, CA onsite

Position Summary

The Office Administrator & HR/Payroll Operations is responsible for coordinating and supporting Human Resources, General Affairs, Payroll, and compliance-related administrative functions for our client.

This position plays a critical role as the primary liaison between the company and external outsourcing service providers, including Payroll, Accounts Payable, Certified Payroll Reporting (CPR), and Union Fringe Benefit administration vendors.

The role ensures timely communication, accurate data submission, regulatory compliance, and operational continuity while maintaining internal controls and documentation standards in accordance with company policies, union requirements, and government regulations.

Key Responsibilities

1) Vendor and Outsourcing Coordination

Act as the central liaison between the company and external service providers, including:

Payroll outsourcing provider
Accounts Payable (AP) outsourcing provider
Certified Payroll Reporting (CPR) service provider
Union fringe benefit and compliance service providers
HR and benefits administration vendors
Background check and onboarding vendors

Responsibilities include:

Coordinate submission of payroll, timekeeping, and employee data to outsourcing providers
Monitor service deliverables and deadlines
Review reports for completeness and accuracy before internal approval
Track and escalate delays, discrepancies, or compliance risks
Maintain communication logs and documentation
Support implementation and transition of outsourced services
Ensure service providers comply with company policies and contractual obligations

2) HR Administration and Employee Support

Coordinate employee onboarding and offboarding processes
Maintain personnel records and HR documentation
Support employee leave administration (FMLA / CFRA / LOA)
Assist with benefits enrollment and changes
Coordinate background checks and employment verification
Maintain HR compliance records and documentation
Respond to employee inquiries regarding HR and payroll matters
Support training assignments and compliance tracking

3) Payroll Coordination and Compliance Oversight

Collect and verify employee time and attendance data
Coordinate payroll processing with outsourced payroll provider
Review payroll reports for accuracy prior to final approval
Monitor payroll deadlines and submission schedules
Support final paycheck processing and termination payroll coordination
Maintain payroll records and audit documentation
Assist with payroll-related compliance and reporting requirements

4) Certified Payroll and Union Compliance Support

Coordinate submission of certified payroll data
Support union reporting and fringe benefit administration
Maintain union compliance records and documentation
Track reporting deadlines and submission status
Coordinate responses to union or regulatory inquiries
Assist with labor compliance audits and documentation requests
Monitor prevailing wage and labor classification compliance

5) General Affairs and Administrative Support

Manage office operations and administrative coordination
Maintain company records and document control systems
Coordinate vendor communications and service requests
Support insurance, licensing, and compliance documentation
Maintain company policy and administrative files
Assist with office logistics and operational support
Support internal reporting and documentation requirements

6) Compliance and Internal Control Responsibilities

Maintain accurate records in accordance with company policies
Support internal audits and compliance reviews
Protect confidential employee and company information
Follow established internal control procedures
Identify and report compliance risks or process issues
Support continuous process improvement initiatives

Required Qualifications

Associate’s or Bachelor’s degree in:
- Human Resources
- Business Administration
- Accounting
- Or related field

Equivalent combination of education and relevant experience

Experience

Minimum 3 years of experience in one or more of the following:
- HR administration
- Payroll coord

Apply Now

Refine Your Search

payroll administrator jobs in california

Office Administrator & HR/Payroll Operations

HR & Payroll Administrator

Certified Payroll Admin (Part Time)

Contracts & Accounting Administrator

Benefits Administrator

Executive Administrative & Construction Operations Coordinator

Automotive HR Payroll Administrator

Finance Administrator/Office Manager

Bilingual Sales office Manager

Office Manager

Payroll Administrative Assistant

Office & Accounting Lead

HR Generalist / Payroll Admin: non-exempt employees, manufacturing, Bilingual in Spanish

Human Resources & Business Operations Manager

USOBC Business Administrator and Finance Specialist

Business Office Director- Payroll AP/AR required

Bilingual Japanese/English HR/Administrative Specialist (CA/YM)

Human Resources Administrator

Office Manager/Bookkeeper

Administrative Assistant and Payroll Clerk

I want to receive the latest job alert for payroll administrator in california

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