Top 210 Program assistant 2 Jobs in California

Administrative Assistant (Bachelors & 2 Years Exp Req)
Scott CPAs —Roseville, CA
- $25 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Legal Assistant I-II-Senior
County of Tuolumne —Sonora, CA
- $27.00 - $39.89 an hour
- Full-time
- Word processing
- Bachelor of Science
- Writing skills
2h
Peer Support Specialist II - Adult Outpatient (AOP) Part Time (20688180)
Tri-City Mental Health Authority —Los Angeles, CA
- $25.00 - $30.42 an hour
- Part-time
- Spanish
- Mid-level
- Office
- Employee assistance program
- Retirement plan
Front Office Patient Coordinator (2 years dental assisting experienced required)
Smiles By Design Dental Group-Encinitas, CA —Encinitas, CA
- $22 - $24 an hour
- Full-time
- Dental office
- Mid-level
- Cleaning
- Free parking
- Paid training
Quick Apply
7d
Clinical Research Coordinator II - Pulmonary Research Program/Lung Institute
CEDARS-SINAI —Los Angeles, CA
- Full-time
- Patient monitoring
- HIPAA
- Mid-level
Residential Support Specialist 2 - 208
SOCIAL VOCATIONAL SERVICES —Wilmington, CA
- $17.87 an hour
- Full-time
- Clean driving record
- Residential
- Driver's License
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
Dublin San Ramon Services District —Pleasanton, CA
- $6,921 - $8,411 a month
- Full-time
- Inventory management
- ERP systems
- Mid-level
4d
Office Assistant II #74-26
Newport-Mesa Unified School District —Costa Mesa, CA
- $4,472.00 - $5,436.95 a month
- 8 hour shift
- Computer literacy
- Writing skills
- Basic math
- Paid holidays
- Health insurance
7d
Administrative Assistant II
Keck Medical Center of USC —Los Angeles, CA
- $9,925 - $149,203 a year
- Full-time
- Background check
- Mid-level
- Office
12d
Program Support Assistant 2 Positions (Short-Term/Temporary)
Cuesta College —San Luis Obispo, CA
- $20.16 an hour
- Part-time
- High school diploma or GED
- University
- Data entry
11d
Administrative Assistant II
USC —Los Angeles, CA
- Mid-level
- Office
- Databases
Enrollments - Program Assistant II
Crystal Stairs —Los Angeles, CA
- $20 - $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Office Assistant II
Golden State Water Company —San Dimas, CA
- $23.28 - $37.36 an hour
- Background check
- Writing skills
- English
- Profit sharing
- Health savings account
Office Assistant Level I/II
Sacramento County, CA —Sacramento, CA
- $44,140.32 - $55,123.20 a year
- Online Application
- Writing skills
- Basic math
- No experience needed
Litigation Support Assistant II (Investigator Track), HCRC Investigator I/II
Judicial Council of California —San Francisco, CA
- $4,679 - $7,855 a month
- Overtime
- Remote
- Spanish
- Word processing
- Writing skills
- AD&D insurance
- Paid holidays
Program Assistant II
Crystal Stairs —Los Angeles, CA
- $20 - $22 an hour
- Full-time
- Mid-level
- Office
- Residential
- AD&D insurance
- Paid holidays
Quick Apply
Purchasing Assistant - Days (Harbor 2 - Corp Office)
Robinson Pharma —Santa Ana, CA
- $22 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
4d
Administrative Support Assistant II
California State University —San Diego, CA
- Overtime
- Background check
- Basic math
- Data analysis skills
- Paid holidays
- Disability insurance
Administrative Assistant II - Pediatric Ophthalmology & Strabismus, Westwood
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Clinic
5d
Office Assistant II - Countywide
County of Napa, CA —Napa, CA
- $61,838.40 - $72,737.60 a year
- Full-time
- Spanish
- Office
- High school diploma or GED

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Administrative Assistant (Bachelors & 2 Years Exp Req)

Scott CPAs
Roseville, CA

Quick Apply

Job Details

Full-time
$25 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance
Retirement plan

Qualifications

Teamwork
Confidential information handling
Interpersonal skills
Phone communication
Writing skills
Administrative experience
Managing clients in a customer support role
Bachelor's degree
Attention to detail
Data entry
Productivity software
Time management

Full Job Description

Summary/Objective:

The Administrative Assistant provides essential support to ensure the smooth and efficient operation of daily business activities across the firm. This role is responsible for managing a wide range of administrative and operational tasks, including scheduling, correspondence, document preparation, workflow coordination, data entry, records management, and client support. The Administrative Assistant serves as a reliable point of contact for internal staff, clients, vendors, and visitors, while supporting leadership and team members with special projects and day-to-day operational needs.

This position plays a key role in maintaining office organization, supporting administrative workflows, and delivering a positive client and team experience. The ideal candidate is detail-oriented, proactive, highly organized, and able to manage multiple priorities in a fast-paced, team-oriented environment while maintaining professionalism and excellent customer service.

ESSENTIAL FUNCTIONS:

Front Desk & Client Interaction

· Operate a multi-line telephone system, answer incoming calls, and retrieve voicemail messages

· Field calls and office visits from clients, business associates, vendors, and community associates

· Greet clients, staff, and visitors in a professional and welcoming manner

· Schedule and confirm client appointments

· Set up new client files and pull/prepare files for project setup and scheduled appointments

· Conduct client follow-up communication, including follow-up on unsigned documents such as proposals and e-file forms

· Uphold professional standards at the front desk and throughout the office, ensuring all interactions reflect positively on the Firm

· Serve as liaison between Partners, Staff, and Clients and respond promptly to requests

Administrative & Office Operations

· Process incoming and outgoing mail, faxes, and other documents

· Create memos, correspondence, reports, and other administrative documents as needed

· Maintain document retention procedures, including scanning, filing, and paperless archiving

· Order, receive, and maintain office supplies

· Maintain cleanliness and organization of the Front Lobby, Conference Room, Break Room, and other communal areas

· Maintain Conference Room scheduling and coordinate necessary supplies, snacks, décor, and related items

· Ensure operation of office equipment (printers/copiers, fax machines, coffee machines, popcorn machines, etc.) by coordinating preventive maintenance and repairs

· Run Firm errands as needed, including lunch pickup and other office-related tasks

· Utilize Firm software programs effectively and learn new software as needed

· Assist with various administrative projects and operational tasks as assigned

Client Deliverables & Tax/Accounting Support

· Process client payments and follow up on failed or pending payments

· Monitor Partner, Director, and Manager calendars daily

· Assist the Tax & Accounting Department with assembly and presentation of client deliverables, including: --Uploading and processing tax returns

-Performing quality control reviews prior to client delivery

-Preparing and sending client deliverable emails and mailings

· Prepare Power of Attorney forms and obtain required client and Partner/Director/Manager signatures

· Assist with tax project management and project tracking

· Support tax department tasks, accounting department tasks, billing, monitoring time entry, Firm events, and other administrative functions as needed

· Provide direct administrative support to Partners, Directors, Managers, and Firm staff

Professional Expectations

· Demonstrate effective time management and prioritization skills to ensure deadlines and responsibilities are met

· Proactively manage workload, balance competing priorities, and utilize downtime productively

· Perform all other duties as assigned

Position Requirements:

· Bachelor’s degree required

· 2+ years of experience in an administrative or office support role preferred

· Proficiency with Microsoft Office applications

· Excellent written, verbal, and interpersonal communication skills with the ability to professionally represent the Firm through phone, email, and in-person interactions

· Strong organizational, time management, and multitasking skills with the ability to meet deadlines and manage competing priorities

· Professional, positive, and client-service-oriented demeanor with a commitment to creating a welcoming experience for clients, visitors, and staff

· Strong interpersonal skills with the ability to communicate effectively with diverse personalities and remain calm, courteous, and solution-oriented in fast-paced situations

· Strong attention to detail, problem-solving, and analytical skills

· Ability to maintain professionalism, confidentiality, and discretion when handling sensitive information

· Motivated, adaptable, dependable, and punctual with a strong work ethic and willingness to learn and take on new challenges

SKILLS aND ABILITIES:

Efficient and adaptable to change
Ability to shift responsibilities and tasks as needed
Comfortable with a high velocity of client correspondence
Ability to multi-task
Must maintain complex schedules and balance high priority deadlines
Must be resourceful, a good problem solver, and very organized
Always maintains a professional appearance
Strong verbal and written communication skills with the ability to interact professionally and courteously with clients, visitors, vendors, and team members
Professional, positive, and welcoming demeanor with a strong commitment to providing exceptional client service and creating a friendly office environment

COMPENSTATION:

This position offers a competitive hourly rate of $25.00 per hour, along with a comprehensive benefits package that includes three weeks of PTO annually, paid holidays, medical insurance, company 401(k) matching, engaging firm-sponsored events, and employee appreciation celebrations such as Christmas in July.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to sit, stand, walk, use hands and fingers, handle or feel, reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

EEOC & CIVIL Rights Department Statement

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age, sex, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, disability status, protected military or veteran status or any other characteristic protected by law.

Pay: $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance

Education:

Bachelor's (Required)

Experience:

Administrative: 2 years (Preferred)

Location:

Roseville, CA 95678 (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant 2 jobs in california

Administrative Assistant (Bachelors & 2 Years Exp Req)

Executive Legal Assistant I-II-Senior

Peer Support Specialist II - Adult Outpatient (AOP) Part Time (20688180)

Front Office Patient Coordinator (2 years dental assisting experienced required)

Clinical Research Coordinator II - Pulmonary Research Program/Lung Institute

Residential Support Specialist 2 - 208

Administrative Assistant II

Office Assistant II #74-26

Administrative Assistant II

Program Support Assistant 2 Positions (Short-Term/Temporary)

Administrative Assistant II

Enrollments - Program Assistant II

Office Assistant II

Office Assistant Level I/II

Litigation Support Assistant II (Investigator Track), HCRC Investigator I/II

Program Assistant II

Purchasing Assistant - Days (Harbor 2 - Corp Office)

Administrative Support Assistant II

Administrative Assistant II - Pediatric Ophthalmology & Strabismus, Westwood

Office Assistant II - Countywide

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