Top 168 School secretary Jobs in California

Executive Assistant to the Head of School
The Center for Early Education —West Hollywood, CA
- $90,000 - $105,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
4d
School/Site Clerk: 4-8 Hours(2026-27 School Year)
Panama Buena Vista Union School District —Bakersfield, CA
- $20.73 - $25.51 an hour
- 8 hour shift
- Background check
- School experience
- Word processing
- Health insurance
- Dental insurance
School Administrative Assistant (San Jose, CA)
Second Start Learning Disabilities Programs, Inc. —San Jose, CA
- $70,304 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
School Clerk (2026-27 School Year)
Panama Buena Vista Union School District —Bakersfield, CA
- $20.73 an hour
- Online Application
- Background check
- School experience
- Word processing
Full-time Music School Administrator - Cupertino & Fremont, CA
Ensemble Performing Arts —Fremont, CA
- $20 an hour
- Full-time
- Sales
- Fair chance
- Visual & Performing Arts
- 401(k) matching
Quick Apply
10d
Secretary III
CALIFORNIA SCHOOL EMPLOYEES ASSOCIATION —San Jose, CA
- $66,528 - $82,417 a year
- Overtime
- Office
- Microsoft Office
- Databases
- Paid holidays
- Health insurance
High School Secretary
Center Joint Unified School District —Antelope, CA
- $22.74 - $27.64 an hour
- Current TB test
- High school
- Fingerprint clearance
- Health insurance
- Dental insurance
10d
2026-27 Operations Associate ( Alliance Piera Barbaglia Shaheen Health Services Academy High School)
Alliance College-Ready Public Schools —Los Angeles, CA
- $23.50 - $29.00 an hour
- Full-time
- Background check
- Spanish
- High school
- Paid holidays
- Health insurance
Office Assistant I
Vista Charter Public Schools —Los Angeles, CA
- $24.10 - $28.49 an hour
- Full-time
- Microsoft Word
- Spanish
- Computer literacy
Quick Apply
Executive Assistant to the Dean, Claire Trevor School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Weekends as needed
- Background check
- Office
- University
- Health insurance
- Retirement plan
Office Administrator
Stratford School —Los Gatos, CA
- $26 - $31 an hour
- Full-time
- School experience
- English
- High school diploma or GED
- Paid holidays
- Dental insurance
Quick Apply
6d
School Administrative Specialist I - 23080
Poway Unified School District —San Diego, CA
- $25.53 - $32.67 an hour
- Full-time
- School experience
- High school
- English
- Paid holidays
- Health insurance
6d
Administrative Coordinator, School of Pharmacy
Keck Graduate Institute —Claremont, CA
- $25 - $28 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Assistant
San Carlos School —Monterey, CA
- $20 - $25 an hour
- Part-time
- Spanish
- Computer literacy
- English
Quick Apply
3d
School Receptionist
The Roman Catholic Archdiocese of Los Angeles (LA Catholics) —North Hollywood, CA
- Full-time
- Spanish
- Computer literacy
- English
13d
School Secretary I - Bryte Campus
Washington Unified School District —West Sacramento, CA
- $23.54 - $36.56 an hour
- 8 hour shift
- School experience
- Computer literacy
- English
- AD&D insurance
- Dental insurance
4d
Full-Time Front Desk Staff (K-12 School)
Eastside Christian Schools —Fullerton, CA
- $39,200 - $41,810 a year
- 8 hour shift
- Background check
- School experience
- Ability to walk for extended periods
Quick Apply
7d
Operations Associate (26-27)
KIPP Public Schools Northern California —East Palo Alto, CA
- $28.37 - $33.69 an hour
- Full-time
- Microsoft Word
- Spanish
- High school
- Commuter assistance
- Health insurance
Quick Apply
2d
Office Assistant
Aspire Public Schools —Stockton, CA
- Background check
- School experience
- Spanish
- Disability insurance
- Health insurance
School Clerk I
San Diego Unified School District —San Diego, CA
- $22.04 - $26.79 an hour
- Online Application
- Spanish
- High school
- English
- Health insurance
6d

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school secretary jobs near california

Executive Assistant to the Head of School

The Center for Early Education -
West Hollywood, CA

Quick Apply

Job Details

Full-time
$90,000 - $105,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
Vision insurance
Loan assistance
Life insurance

Qualifications

Report preparation
Copy machines
Parent communication in school administration
Technical Proficiency

Full Job Description

SUMMARY: Reporting to the Head of School, perform administrative and clerical duties in support of the Head of School as chief executive, and support the Board of Trustees in the coordination of committees, distribution of meeting materials, and meeting follow-up. This is an in-person role, and regular onsite attendance is an essential function of the position. The employee must be onsite to support daily operations, engage in direct collaboration, respond promptly to time-sensitive and unplanned needs, and perform additional duties that require physical presence at the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Handle Head of School correspondence using good judgment, discretion, and acquired knowledge.
Maintain and manage the Head of School's calendar, prioritizing and coordinating the flow of each day.
Make all necessary arrangements for visitors to the Head's office, confirm appointments, and follow up with guests.
Maintain files and other records in an efficient and organized manner.
Answer and screen Head's telephone calls, gathering information to inform Head's conversations with callers.
Process Head's expenses, reimbursements, and related budgets.
Support the Board of Trustees by handling correspondence, maintaining Trustee database and records, arranging meetings, taking accurate and complete Board meeting minutes, and sending official notices.
Support Trustee committees by arranging meetings, keeping records, and coordinating communication and committee materials.
Share monthly communications with trustees regarding opportunities for Trustee engagement and track Trustee attendance at events.
Handle work related to external Boards or organizations with which the Head has interactions and responsibilities.
Monitor All-School Calendar throughout the school year.
Maintain confidentiality and handle sensitive, confidential material and/or situations with discretion and poise.
Communicate respectfully, clearly, and honestly in verbal, electronic, and written form with parents, administrators, and colleagues, and maintain a sensitive, cooperative, and flexible demeanor in interactions.
Positively contribute to the schoolwide community.
Demonstrate professionalism through reliability, punctuality, and personal appearance and self-care, and maintain personal integrity and a respectful attitude in all relationships, and positively contribute to the school community.
Provide for the physical safety of children through anticipation and removal of hazards, visual observation of children active or at rest, and by appropriately responding to injuries.
Follow all personnel policies and the guidelines of the Emergency Response Plans, and take responsibility for students' safety in an emergency situation or drill.
Register faculty and staff for approved conferences and courses, while ensuring budget compliance and maintenance of all professional development records.
Oversee the Professional Development budget spreadsheet and share the monthly report with the Academic Affairs Team.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE: Bachelor's degree or higher preferred.

BEHAVIORAL SKILLS: Demonstrate personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, and enthusiasm.

LANGUAGE SKILLS: Excellent verbal and written communication skills. Ability to read, analyze, and interpret written documents, professional literature, and other material. Ability to write reports and letters. Ability to verbally present information and respond to children, parents, colleagues, and administrators. Ability to communicate effectively with parents, students, and colleagues.

TECHNICAL SKILLS: High comfort level and proficiency with technology as a tool. Ability to use simple tools and machines, such as copiers and laminators. Ability to use computers to write reports, compose letters and emails, create documents, and communicate with parents.

REASONING ABILITY: Ability to solve practical problems and apply common sense and good judgment in dealing with everyday and emergency situations. Ability to interpret a variety of instructions.

PHYSICAL DEMANDS: The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

The employee is regularly required to talk and hear; to stand, walk, sit, stoop, kneel, crouch, crawl, and climb; to use hands to finger, handle, or feel objects, tools, or controls; to reach with hands and arms. Specific vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those a teacher encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment varies from quiet to moderate to noisy.

Quick Apply

Refine Your Search

school secretary jobs in california

Executive Assistant to the Head of School

School/Site Clerk: 4-8 Hours(2026-27 School Year)

School Administrative Assistant (San Jose, CA)

School Clerk (2026-27 School Year)

Full-time Music School Administrator - Cupertino & Fremont, CA

Secretary III

High School Secretary

2026-27 Operations Associate ( Alliance Piera Barbaglia Shaheen Health Services Academy High School)

Office Assistant I

Executive Assistant to the Dean, Claire Trevor School of the Arts

Office Administrator

School Administrative Specialist I - 23080

Administrative Coordinator, School of Pharmacy

Office Assistant

School Receptionist

School Secretary I - Bryte Campus

Full-Time Front Desk Staff (K-12 School)

Operations Associate (26-27)

Office Assistant

School Clerk I

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