Top 4850 Secretary Jobs in California

Administrative Assistant
Bespoke Healthcare Management —Century City, CA
- From $70,000 a year
- Weekends as needed
- Background check
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
Quick Apply
Remote Administrative Assistant
Qureos Inc —South Pasadena, CA
- $25 - $35 an hour
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- Administrative experience
2d
Administrative Assistant
University of California, Riverside —Riverside, CA
- $32.74 - $52.32 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Data Entry Specialist – Remote
True Legacy Homes —San Diego, CA
- $23.40 - $30.00 an hour
- Full-time
- Remote
- Google Workspace
- Administrative experience
- High school diploma or GED
- Dental insurance
- Paid time off
Quick Apply
21h
Administrative Assistant II (C)
The Metropolitan Water District of Southern California —Los Angeles, CA
- $40.01 - $52.56 an hour
- 8 hour shift
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
1d
Online Data Input Operator
Qureos Inc —Los Angeles, CA
- $20 - $30 an hour
- Full-time
- English
- High school diploma or GED
- Typing
14d
Executive Assistant (Starlink)
SpaceX —Palo Alto, CA
- $90,000 - $160,000 a year
- Extended hours
- Microsoft Outlook
- Computer literacy
- Mid-level
- Paid parental leave
- Employee stock purchase plan
Administrative Assistant, TV Business Affairs
Sony Pictures Entertainment Inc. —Culver City, CA
- $28 - $34 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Bachelor of Science
- Research
Administrative Assistant, AIML
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Mid-level
- Office
- Organizational skills
- Employee stock purchase plan
- Health insurance
5d
Virtual Assistant
Qureos Inc —San Diego, CA
- $25 - $35 an hour
- Full-time
- Remote
- Google Workspace
- Microsoft Outlook
- Research
7d
Administrative Assistant
University of California San Francisco —San Francisco, CA
- Full-time
- Internal Medicine
- Organizational skills
- Communication skills
Administrative Assistant
Apple —Cupertino, CA
- $37.42 - $65.24 an hour
- Overnight shift
- Bachelor of Science
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Clerk
Partnership HealthPlan of California —Fairfield, CA
- $25.87 - $30.40 an hour
- Full-time
- Word processing
- Office
- High school diploma or GED
Administrative Assistant
Northern Trust Corp. —Newport Beach, CA
- $55,200 - $82,800 a year
- Full-time
- Computer literacy
- No experience needed
- Office
- Health insurance
- Dental insurance
Data Entry Clerk
SERVICE EMPLOYEES INTERNATIONAL UNION —Los Angeles, CA
- $63,402.24 - $66,611.97 a year
- Overtime
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
Virtual Clerk / Data Entry Person
Qureos Inc —San Diego, CA
- Google Workspace
- Microsoft Outlook
- Administrative experience
- Paid training
- Opportunities for advancement
5d
Freelance Data Entry
Qureos Inc —San Diego, CA
- $20 - $30 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Typing
Executive Assistant
San Diego Community College District —San Diego, CA
- $5,949.45 - $9,691.03 a month
- Overtime
- Mid-level
- University
- US work authorization
- Health insurance
- Dental insurance
10d
Temporary Virtual Administrative Assistant (Remote)
Wellness Together —Roseville, CA
- $15.50 - $17.00 an hour
- Temporary
- Remote
- Data analysis skills
- HIPAA
- Administrative experience
- Wellness program
- 403(b)
1d
Administrative Assistant
SERVICE EMPLOYEES INTERNATIONAL UNION —Oakland, CA
- $66,739.20 - $70,117.87 a year
- Overtime
- Bilingual
- Microsoft Outlook
- Research
Quick Apply

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Administrative Assistant

Bespoke Healthcare Management -
Century City, CA

Quick Apply

Job Details

Full-time
From $70,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Computer operation
Microsoft Outlook
Employee relationship building
English
Administrative experience
High school diploma or GED
Multi-line phone systems
Clerical experience

Full Job Description

Title: Administrative Assistant

Schedule: Full-Time including weekends.

Reports to: Administrator

Summary: Performs administrative tasks in any one or more of the clinics.

Essential Duties and Responsibilities:

1. Demonstrates commitment to company’s mission, values and standards of ethical behavior.

2. Models a positive and professional image that emulates the organization's mission and encourages a spirit of cooperation with co-workers. Provides assistance to co-workers and promotes teamwork by sharing information useful to achieving desired results.

3. Ensures that all staff are treated fairly, with kindness, dignity, and respect, and their rights are protected at all times.

4. Complies with all company and departmental policies and procedures.

5. Performs one or more of the following duties and responsibilities:

· Answers telephone, makes appointments for administrator, completes errands, takes and delivers messages, etc., as directed

· Ensures outgoing mail is ready for pick up at designated times

· Sorts, distributes, and routes incoming mail to appropriate departments, and/or personnel

· Distributes paychecks when mailed to the facility

· Prepares correspondence, reports, statements, minutes of meetings, agendas, etc

· Maintains files and other records

· Receives and screens office visitors and telephone calls

· Arranges for meetings, conferences, etc.

· Makes business trip arrangements as requested

· Performs unscheduled administrative tasks as directed

· Develops, organizes and implements office procedures, including filing systems

· Participates in and assists in departmental projects as required

· Represents the department at meetings as required and directed

· Proof reads and corrects letters, drafts, reports, etc. for grammar, punctuation, spelling, etc.

6. May be cross-trained in one or more of the following: Medical Records, Front Desk, and provide backup in certain areas of the clinic.

7. Adheres to state and federal regulations and company policies and procedures; HIPAA confidentiality standards of resident and facility information; Infection Control, Universal Precautions, OSHA and safety standards; and established safety precautions and regulations (including use of mechanical lifts when lifting or moving heavy individuals or objects) in the performance of tasks and the use of equipment and supplies.

8. Takes responsibility for staying updated on new regulations, best practices and internal policies and procedures.

9. Demonstrates knowledge of clinics and departmental quality improvement activities. Recommends to Supervisor any equipment and supplies needed for the department as well as any departmental improvements.

10. Utilizes most efficient, safe and cost-effective techniques and methods, and uses supplies and equipment in most efficient manner to minimize waste.

11. Works with management as necessary and implements recommendations as required.

12. Performs other related duties as required.

The above listing of duties and responsibilities is not intended to be all-inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Education and Work Experience:

1. 1-2 years’ experience in administrative capacity required.

2. High school diploma or equivalent required; AA degree from accredited college in business, accounting or related field desirable

3. May require proficiency in office applications including multi-line, copier and mailing equipment, 10 key calculator as well as Federal Express and UPS

Knowledge and Skills:

1. Ability to represent Company in an ethical and professional manner, and to maintain accountability

2. Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed

3. Must be able to relate to and work with physically and/or mentally ill, disabled, elderly, emotionally upset, and at times hostile people within facility and treat them with respect and consideration regardless of their cognitive or functional level

4. Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals

5. Must demonstrate flexibility and ability to adapt to change

6. Ability to organize, prioritize and meet deadlines

7. Ability to maintain confidentiality and be discreet

8. Must be able to multi-task and handle pressure

9. Must be able to follow instructions and to accept feedback

10. Must successfully pass background check, health exams, and any other pre-employment requirements

11. Must be able to operate departmental equipment, as appropriate

12. Willing to work beyond normal working hours, weekends, holidays, and/or on other shifts and in other positions, when necessary

13. Must be able to read, write and speak the English language sufficiently and comprehensibly enough to perform the essential functions of the job

14. Sufficient computer skills including proficiency in Microsoft Office, Outlook, and /or Internet to perform required duties. Experience with EMR. Doctor Chrono is a plus!

15. Sound knowledge of basic mathematical concepts and tools

16. Knowledge of standard office practices

17. Ability to understand and follow applicable regulations, policies and procedures fully and consistently

18. Must have strong detail orientation and high accuracy level

19. Good grammatical, punctuation and spelling skills

20. Must be bilingual in Spanish.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must be able to:

· Remain in a stationary position 80 % of the time.

· Occasionally moves about inside the office to access file cabinets, office machinery, etc.

· Occasionally travels to other near by locations for secure files transfers, business cards and materials, etc.

· Constantly operates a computer and other office machinery, such as a copy machine and printer.

· Frequently communicates with Interacts with customers, families, visitors, center and facility subsidiary personnel;

· Frequently moves 5 up to 40 pounds from one office to another, etc.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

secretary jobs in california

Administrative Assistant

Remote Administrative Assistant

Administrative Assistant

Data Entry Specialist – Remote

Administrative Assistant II (C)

Online Data Input Operator

Executive Assistant (Starlink)

Administrative Assistant, TV Business Affairs

Administrative Assistant, AIML

Virtual Assistant

Administrative Assistant

Administrative Assistant

Clerk

Administrative Assistant

Data Entry Clerk

Virtual Clerk / Data Entry Person

Freelance Data Entry

Executive Assistant

Temporary Virtual Administrative Assistant (Remote)

Administrative Assistant

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