Top 80 Senior administrative secretary Jobs in California

Executive Assistant
Odin Construction Solutions, Inc —Roseville, CA
- $70,000 - $90,000 a year
- Overtime
- Writing skills
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
7d
Law Firm Billing/Administrative Coordinator
Hernandez Laska LLP —California
- $30 - $40 an hour
- Full-time
- Remote
- Microsoft Outlook
- Mid-level
- SharePoint
- Health insurance
- Dental insurance
Quick Apply
2d
Office Administrator
Jackson Lewis —Sacramento, CA
- $130,000 - $150,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
- Health savings account
- Paid holidays
Senior Administrative Assistant - Spec
General Dynamics NASSCO —San Diego, CA
- $63,800 - $82,600 a year
- Computer literacy
- Mid-level
- Office
1d
Senior Secretary - Giant Marketplace
College of the Sequoias —Visalia, CA
- $58,323 - $78,000 a year
- Online Application
- Basic math
- English
- Mid-level
Senior Executive Assistant
Santa Cruz METRO —Santa Cruz, CA
- $45.50 - $63.88 an hour
- Extended hours
- Background check
- Clean driving record
- Microsoft Excel
- AD&D insurance
- Disability insurance
3d
Executive Assistant
Atterdag Village of Solvang —Solvang, CA
- $32.00 - $44.63 an hour
- Full-time
- Current TB test
- Mid-level
- Office
- 403(b) matching
- Health insurance
Quick Apply
Bilingual Executive Assistant
CTC —Santa Cruz, CA
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
5d
Senior Portfolio Property Manager
Confidential —Los Angeles, CA
- $80,000 - $90,000 a year
- Full-time
- Customer service
- English
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Accounting Specialist-bilingual(Mandarin)
AstroAI Corporation —Santa Fe Springs, CA
- $60,000 - $70,000 a year
- Full-time
- CPA
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $62,439.36 - $84,131.04 a year
- Online Application
- Mid-level
- US work authorization
- Fair chance
Senior Secretary ASB
CARPINTERIA UNIFIED SCHOOL DISTRICT —Carpinteria, CA
- $3,463 - $4,939 a month
- 8 hour shift
- School experience
- High school
- Sales
- Health insurance
- Dental insurance
Quick Apply
8d
Legal Secretary
ALESHIRE & WYNDER LLP —Riverside, CA
- $39 - $65 an hour
- Full-time
- Microsoft Outlook
- English
- Mid-level
MANAGER I
State Controller's Office —Sacramento County, CA
- $8,715 - $9,899 a month
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
- Opportunities for advancement
12d
Business Office Manager
BAY AREA COMMUNITY HEALTH —Fremont, CA
- $43.46 - $50.38 an hour
- Research
- Office
- Organizational skills
Quick Apply
MEDICAL SECRETARY
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $57,273.84 - $71,152.32 a year
- Weekends as needed
- Writing skills
- Office
- Administrative experience
Senior Patent Practice Secretary
Lowenstein Sandler —Palo Alto, CA
- $85,000 - $110,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE
Sanford Burnham Prebys Medical Discovery Institute —San Diego, CA
- $125,000 - $140,000 a year
- Full-time
- Office
- Microsoft Office
- 8 years
Quick Apply
MANAGEMENT SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS
Los Angeles County Department of Human Resources —Los Angeles County, CA
- $69,585.84 - $93,779.04 a year
- Online Application
- Mid-level
- Office
- Team management
City Clerk / Deputy City Clerk – Executive Assistant
City of La Palma, CA —La Palma, CA
- $9,585.76 - $12,845.83 a month
- Weekends as needed
- Clean driving record
- Word processing
- Research
- Wellness program
- Paid holidays
1d

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Executive Assistant

Odin Construction Solutions, Inc
Roseville, CA

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year
7 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Computer operation
Writing skills
Filing
Executive administrative support
Research
Organizational skills
Clerical experience

Full Job Description

MAJOR FUNCTION

The Executive Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The Executive Assistant will provide high-level administrative support to the Executive Director and other senior staff.

Licensing duties:

The Licensing Coordinator will administer and process all applications for various licenses. They will also maintain all necessary records and update it on systems and conduct various interviews and prepare all required statements.

SPECIFIC RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
Maintains office supplies and coordinates maintenance of office equipment.
Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
Performs clerical and administrative tasks including drafting and editing letters, memos, invoices, reports, and other documents for senior staff.
Arranges travel and accommodations for executives, staff, and guests.
Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
Performs additional duties as assigned by executives.
Provide Telecom coordination and support for offices nation-wide
Provide Travel program management for offices nation-wide.
Coordinate and/or assist with office events on and offsite.
Purchases supplies and equipment for offices nation-wide.
Assists with building management duties (e.g. repairs and service to corporate office building)
Maintain and track all contractor licenses, registrations, and certifications at the federal, state, county, and municipal levels.
Prepare and submit new license applications, renewals, amendments, and reinstatements.
Monitor expiration dates and ensure timely renewals to prevent lapses in licensing.
Maintain qualifying party information and coordinate updates when personnel changes occur.
Research licensing requirements for new geographic markets and business operations.
Ensure compliance with state contractor licensing laws and regulations.
Monitor changes in licensing requirements and communicate impacts to management and operational teams.
Coordinate responses to licensing audits, agency inquiries, and requests for documentation
Maintain centralized licensing databases and filing systems.
Coordinate with corporate legal, finance, and tax departments regarding entity registrations.
Verify licensing requirements before bidding or commencing work in new jurisdictions.
Provide licensing documentation required for customer prequalification packages, bids, and contract submissions.
Support project managers with jurisdiction-specific compliance requirements.
Serve as the primary point of contact with state licensing boards, secretaries of state, municipalities, and regulatory agencies.
Respond to internal requests regarding licensing status and compliance requirements
Work with CT Corporation for all Secretary of State Filings and annual reports to remain in good standing with all the states we have licenses in for our jobs.
Provide optimal level of customer service in coordination with public, members, and solicitors for all licensing activities

SKILLS, KNOWLEDGE, QUALIFICATIONS, & EXPERIENCE:

Associates degree preferred or equal training in related field.
One to two years of experience in an administrative role.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficient in Microsoft Office Suite or related software.
Excellent organizational skills and attention to detail.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently.
Experience managing contractor licensing, permitting, or regulatory compliance.
Knowledge of multi-state contractor licensing requirements preferred.
Strong organizational and project management skills.
Ability to manage multiple deadlines and regulatory requirements simultaneously.
Effective verbal and written communication skills are essential.

PHYSICAL DEMANDS:

Ability to communicate orally and in writing with vendors, management, and other coworkers, both individually and in front of a group
Regular use of the telephone and email for communication is essential
Sitting for extended periods of time is common
Hearing, vision, and speaking within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents
No heavy lifting is expected, though exertion of up to 15 pounds of force may occasionally be required
Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and fax machines
Good reasoning ability is important, must be able to understand and utilize management reports, memos, and other documents to conduct business
Primarily an office position.

WORK ENVIRONMENT:

This job is primarily performed indoors in a traditional office setting. Employee typically works in well-lit, comfortable office and usually have access to a computer, printer, and other office equipment. Most executive assistants work full time and some work more than 40 hours per week. Lastly, will Work somewhat close to other people.

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. Employees will be required to follow any other job-related duties requested by their supervisor. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status, or any other legally protected factor.

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

senior administrative secretary jobs in california

Executive Assistant

Law Firm Billing/Administrative Coordinator

Office Administrator

Senior Administrative Assistant - Spec

Senior Secretary - Giant Marketplace

Senior Executive Assistant

Executive Assistant

Bilingual Executive Assistant

Senior Portfolio Property Manager

Accounting Specialist-bilingual(Mandarin)

SENIOR SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS

Senior Secretary ASB

Legal Secretary

MANAGER I

Business Office Manager

MEDICAL SECRETARY

Senior Patent Practice Secretary

ADMINISTRATIVE MANAGER, EXECUTIVE OFFICE

MANAGEMENT SECRETARY III / EMERGENCY APPOINTMENTS HOMELESSNESS

City Clerk / Deputy City Clerk – Executive Assistant

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