Top 32989 Staff assistant Jobs in California

Accounting Assistant
The Annenberg Foundation Trust At Sunnylands —Rancho Mirage, CA
- $22 - $26 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Customer service
6d
Executive Assistant
Confidential —Los Angeles, CA
- $75,000 - $95,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Technology Assistant
Phoenix Energy One, LLC —Irvine, CA
- $75,000 - $77,000 a year
- Full-time
- CRM software
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health insurance
Quick Apply
Property Assistant
TMG Partners —Oakland, CA
- $33 - $36 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Bachelor of Science
- Health savings account
- Health insurance
Quick Apply
Special Education Aide/Assistant
Cross Country Education —Los Angeles, CA
- $23.50 an hour
- Full-time
- School experience
- Classroom
- Fair chance
- Health insurance
- Dental insurance
11d
Personal Assistant
Confidential —Porter Ranch, CA
- $100,000 - $120,000 a year
- Weekends as needed
- 5 years
- Driver's License
- Travel
- Health insurance
- Dental insurance
Quick Apply
5d
HR / Finance Assistant
UCLA —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Travel reimbursement
14d
Workplace Assistant
Lambda —San Francisco, CA
- $38 - $50 an hour
- Overtime
- Hybrid work
- Google Workspace
- Office
- Administrative experience
- Health insurance
- Dental insurance
Member Service Assistant
Costco Wholesale Corporation —Alhambra, CA
- Entry level
- AD&D insurance
- Employee stock purchase plan
Administrative Assistant I
Partnership HealthPlan of California —Redding, CA
- $28.94 - $34.00 an hour
- Full-time
- Office
- High school diploma or GED
- Driver's License
13d
Administrative Assistant I
The Metropolitan Water District of Southern California —Los Angeles, CA
- $34.38 - $45.26 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
- Dental insurance
- Tuition reimbursement
Department Assistant
Shriners Hospitals for Children —Pasadena, CA
- $26.00 - $48.28 an hour
- 18 years or older
- Hospital
- Mid-level
Quick Apply
5d
Engineering Assistant I
PG&E Corporation —Fresno, CA
- $39.62 an hour
- Full-time
- Hybrid work
- Writing skills
- Engineering
- 3 years
6d
Documentation Assistant
B. Braun SE —Irvine, CA
- $28.00 - $33.46 an hour
- Office
- High school diploma or GED
- Organizational skills
- Health insurance
- 401(k)
Training Assistant
UCLA —Los Angeles, CA
- $30.36 - $43.49 an hour
- Full-time
- Hybrid work
- Background check
- 18 years or older
- Microsoft Excel
10d
Personal Assistant (Entry-Level)
Harvest Logistics LLC —Los Angeles, CA
- $25 - $30 an hour
- Full-time
- Google Workspace
- Computer literacy
- No experience needed
- Paid training
- Paid holidays
Quick Apply
20h
LABORATORY ASSISTANT
County of Los Angeles —Los Angeles, CA
- $4,367.10 - $4,610.82 a month
- Weekends as needed
- Computer literacy
- Public Health
- Entry level
- Health insurance
- Retirement plan
Records Management Assistant
KMRG, LLC —Irvine, CA
- $38.63 - $43.72 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
9h
Physician Assistant-Certified
California Dermatology Institute —Lompoc, CA
- From $130,000 a year
- Full-time
- Up to 50% travel
- No experience needed
- Surgery
- Health insurance
- Dental insurance
Quick Apply
Physician assistant or Nurse Practitioner
Shasta Orthopaedics & Sports Medicine —Redding, CA
- $115,000 - $150,000 a year
- Part-time
- CPR Certification
- Surgery
- Mid-level
- Profit sharing
- Health savings account
Quick Apply

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Accounting Assistant

The Annenberg Foundation Trust At Sunnylands -
Rancho Mirage, CA

Apply Now

Job Details

Full-time
$22 - $26 an hour
6 days ago

Qualifications

Microsoft Word
Accounting systems
Microsoft Excel
Presentation software
Customer service
Writing skills
Basic math
Employee relationship building
Data analytics
Typing
10 key typing
Quality data entry

Full Job Description

Description:

POSITION DESCRIPTION:

The Accounting Assistant is a full-time, non-exempt employee of The Annenberg Foundation Trust at Sunnylands (“Trust”) in Rancho Mirage and reports to the Director of Finance & Risk Management. The Accounting Assistant is responsible for assisting the Finance Department with essential bookkeeping and administrative functions as well as assisting with special projects. Incumbent(s) in this position must be exceedingly well-organized and flexible, possessing excellent communication and time management skills.

ESSENTIAL FUNCTIONS:

Work location: Hybrid, weekdays

Finance:

Assist with preparing weekly bank deposits
File invoices, checks, and other records
Review credit card statements and assist in reconciling the credit card activity, including requesting supporting documentation from cardholders and reviewing for policy compliance
Assist the Accounts Payable Specialist with entering all the invoices into the accounting system. This includes requesting the supporting documents needed (approved purchase orders, check requests, contracts, receiving documents).
Assist in verifying invoices against purchase orders and contract pricing and check for duplicates
Assist in reconciling vendor statements, research and correct discrepancies
Assists in preparing the weekly AP payment batch when the AP Specialist is out of the office
Distribute and mail accounts payable checks as needed
Assist in requesting W-9s and Certificates of Insurance from vendors
Additional related accounting and clerical responsibilities as needed

Requirements:

SKILLS REQUIRED:

Highly organized and self-motivated with strong time management skills
Superior attention to detail and a high level of accuracy
Strong customer service skills
Ability to communicate effectively verbally and in writing with individuals at all levels of the organization
Ability to establish and maintain effective working relationships
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
Ability to perform mathematical computations such as percentages, fractions, additions, subtraction, multiplication and division quickly and accurately
Ability to learn systems quickly and be comfortable working with accounting systems
Type quickly and accurately, including 10-key entry

QUALIFICATIONS:

The Accounting Assistant will have the following experience:

AA degree or Bachelor’s degree preferred
Knowledge of basic accounting and bookkeeping principles
Knowledge of office administration and procedures
Intermediate level of skill with Microsoft Word, Excel and PowerPoint and databases
1-3 years of accounts payable, bookkeeping or related experience

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this class, an employee is regularly required to stand and/or sit for long periods; talk and hear both in person and by telephone; and use hands to operate, finger, handle or feel office equipment; and reach with hands and arms. The employee is occasionally required to walk, climb, stoop or bend and lift up to twenty-five pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Work is performed in a professional office setting utilizing telephone, computer, and other office equipment. While performing the duties of this class, the employee is regularly required to work on multiple concurrent tasks with constant interruptions, read and interpret documents and information; use oral communication skills; interact with Trust staff, the general public and others encountered in the course of work, some of whom may be dissatisfied and/or angry individuals. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This position description identifies only the major functions and responsibilities of this job. It does not include all aspects of the position, or additional duties that may be assigned by Director of Finance & Risk Management. Please note there may be a requirement to help others complete special projects and other work for the company’s overall benefit.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Apply Now

Refine Your Search

staff assistant jobs in california

Accounting Assistant

Executive Assistant

Technology Assistant

Property Assistant

Special Education Aide/Assistant

Personal Assistant

HR / Finance Assistant

Workplace Assistant

Member Service Assistant

Administrative Assistant I

Administrative Assistant I

Department Assistant

Engineering Assistant I

Documentation Assistant

Training Assistant

Personal Assistant (Entry-Level)

LABORATORY ASSISTANT

Records Management Assistant

Physician Assistant-Certified

Physician assistant or Nurse Practitioner

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