Top 31 Substitute clerical Jobs in California

Administrative Assistant-Substitute
Glendale Community College —Glendale, CA
- $29.05 an hour
- Online Application
- Word processing
- Basic math
- English
- AD&D insurance
- Disability insurance
SUBSTITUTE - Clerical/Administrative
Livermore Valley Joint Unified Schools —Livermore, CA
- Office
- Data entry
- Public school
Substitute Clerical Pool
San Diego Unified School District —San Diego, CA
- Online Application
- School experience
- Administrative experience
- High school diploma or GED
Substitute Clerical Pool
Twin Rivers Unified School District —North Highlands, CA
- $21.24 - $28.51 an hour
- Part-time
- High school diploma or GED
- Typing
- Public school
SUBSTITUTE CLERICAL @ SUB SERVICES, DO #8461
San Juan Unified School District —Sacramento County, CA
- $18.11 an hour
- Part-time
- Microsoft Word
- Microsoft Outlook
- Office
11d
Administrative Clerk -Substitute
Glendale Community College —Glendale, CA
- $23.26 an hour
- Online Application
- Word processing
- Basic math
- English
- AD&D insurance
- Disability insurance
Substitute - Secretarial/Clerical - 2025/2026
Livermore Valley Joint Unified School District —Livermore, CA
- On call
- Office
- Front desk
- Typing
Substitute Clerical Roles
San José Unified School District —San Jose, CA
- $23.06 an hour
- Part-time
- Customer service
- Office
- High school diploma or GED
Quick Apply
2d
Clerical Substitute
Napa Valley Unified School District —Napa, CA
- $19.44 an hour
- Part-time
- US work authorization
- Fingerprint clearance
- Entry level
Programs and Services Assistant - Substitute
Glendale Community College —Glendale, CA
- $26.97 an hour
- Online Application
- Inventory management
- Word processing
- Basic math
- AD&D insurance
- Disability insurance
Administrative Specialist - Substitute
Glendale Community College —Glendale, CA
- $31.28 an hour
- Online Application
- 5 years
- Word processing
- Basic math
- AD&D insurance
- Disability insurance
Programs and Services Specialist-Substitute
Glendale Community College —Glendale, CA
- $32.06 an hour
- Online Application
- Word processing
- Basic math
- English
- AD&D insurance
- Disability insurance
Substitute Administrative Coordinator
San Bernardino Community College District —San Bernardino, CA
- $33.66 an hour
- Online Application
- School experience
- Current TB test
- Writing skills
Instructional Support Clerk Substitute (Performing Arts)
Glendale Community College —Glendale, CA
- $20.56 an hour
- Weekends as needed
- Classroom
- Word processing
- Basic math
- AD&D insurance
- Disability insurance
Mail Services Worker - Substitute
Glendale Community College —Glendale, CA
- $25.05 an hour
- Online Application
- Word processing
- Basic math
- English
- AD&D insurance
- Disability insurance
Substitute Pool-Admissions and Records Specialist
Monterey Peninsula College —Monterey, CA
- $24.19 - $30.93 an hour
- Online Application
- Word processing
- Writing skills
- Basic math
Substitute School Secretary
Washington Unified School District —West Sacramento, CA
- $22.45 - $24.74 an hour
- Part-time
- School experience
- Computer literacy
- English
- AD&D insurance
- Retirement plan
Receptionist/Switchboard Operator - Substitutes (Temporary/Hourly) 2026-2027
MiraCosta College —Cardiff-by-the-Sea, CA
- $25.47 an hour
- Temporary
- Office
- Residential
- University
Substitute Pool - Administrative Assistant
Monterey Peninsula College —Monterey, CA
- $19.87 - $29.44 an hour
- US work authorization
- Public school
- Entry level
Substitute Aides, Secretary, Custodian, Drivers, Food Service
River Delta Unified School District —Rio Vista, CA
- On call
- Public school
- Entry level

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substitute clerical jobs near california

Administrative Assistant-Substitute

Glendale Community College -
Glendale, CA

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Job Details

$29.05 an hour

Benefits

457(b)
AD&D insurance
Disability insurance
Health insurance
Dental insurance
Vision insurance
403(b)
Life insurance

Qualifications

Computer operation
Confidential information handling
Word processing
Spreadsheets
Basic math
Employee relationship building
English
High school diploma or GED
Documentation tools
Internal employee customer service
Financial records management
Financial record maintenance
Clerical experience
Productivity software
Physical document handling
Data manipulation
File organization
Payroll record maintenance

Full Job Description

Description

Definition

Under direction, performs technical office and administrative support duties in compliance with established policies, procedures and requirements; prepares and proofreads complex documents; greets visitors and explains departmental a wide variety of policies, procedures and requirements; maintains information in manual and electronic systems; prepares and processes financial records; performs advanced financial clerical duties and other related duties as assigned.

Supervision

Works under the direct supervision of the department manager.

Does not directly or indirectly supervise other employees but may provide work direction to student workers, lower level employees, and/or temporary employees.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following duties and responsibilities are typical of those performed by employees in this classification.

Performs technical office and administrative support duties in compliance with established policies, procedures and requirements; determines work plans and sets priorities to meet deadlines; exercises reasonable judgment in the implementation of administrative procedures and protocols within the scope of established policies.
Maintains specialized information related to department operations; develops and maintains logs and records in support of office operations; sorts, codes, files and retrieves documents using various manual and computerized filing systems; maintains complex interrelated files; searches databases and record systems to gather, compile and report information.

Greets and assists employees, students, and/or the public in person, on the phone, on the computer or through other means of communication and provides customer service in a calm, helpful and effective manner; researches complex issues and interprets and explains specialized information regarding established rules, regulations, policies, procedures and technical office operations; receives and seeks resolution for customer complaints; obtains in-depth, complex and/or sensitive information from employees, students, and others.
Prepares, proofreads and edits complex and detailed reports, letters, contracts, course outlines/documentation/schedules, correspondence, requisitions, statistical reports, grant reports, federal and state reports and other documents;; checks documents for technical accuracy, completeness, punctuation, spelling and grammatical correctness; inserts charts, graphs, tables and other requested items; consistent with established templates or examples; may develop informational materials and/or presentations regarding department programs/services.
Researches, compiles and processes financial and/or other types of numerical data related to departmental administrative and/or academic operations; maintains manual or automated data systems; searches records, extracts/compiles data, and provides information and reports to management and/or other staff as required.
Coordinates and/or performs clerical bookkeeping duties related to payroll, purchasing, inventory management, and/or related functions; computes, collects and receipts monies and fees; maintains ledgers, accounts, spreadsheets and/or databases; orders, receives, stores, and issues supplies, books, materials, and equipment and maintains office inventories; coordinates with external vendors and Purchasing staff to initiate large purchases in accordance with College procurement policies; assists with developing, preparing and administering departmental and/or program budgets.
Receives, and processes applications for programs, services, awards, scholarships or special classes; gathers student eligibility information from academic histories, transcripts and the completion of prerequisites; notifies students of missing or needed courses or information.

Performs routine administrative support work in support of management and faculty; monitors schedules, deadlines and calendars as assigned; arranges and coordinates meetings, seminars or classes; prepares meeting agendas, materials and minutes; arranges for travel and transportation; maintains computerized systems and processes and coordinates with information technology staff as needed to resolve problems.
Identifies and recommends options for improving office efficiency; develops clerical and administrative tools, such as complex spreadsheets and databases, to assist management with tracking and analyzing information; investigates and recommends solutions for improving office technology.
May provide staff support and coordination for a board, commission or committee.
May gather, review, verify and prepare time sheets, attendance records and other routine employment-related documents; may receive and process faculty evaluations submitted by students.
May assist in coordinating departmental special events.

May assist in updating department websites, social media accounts, and/or other communication tools; may prepare flyers and informational materials regarding departmental events.
May provide work direction to student workers, lower level employees, and/or other temporary employees.
Performs other related duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

The education, training and experience qualifications are considered likely to provide the required knowledge and abilities to perform the above essential duties.

Education and Experience:

High School Diploma or equivalent.

Four (4) years of clerical or office administrative experience in a high volume, high traffic office.

Licenses/Certifications/Other Requirements:

None.

Knowledge of:

Administrative support methods of researching, gathering, organizing and reporting data.

Administrative support practices related to bookkeeping, payroll, purchasing, inventory control, and office systems development/maintenance.
Methods of prioritizing, planning and organizing work.

Laws, regulations, standards, and/or requirements applicable to areas of assignment.
Standard office practices or procedures.
Standard office software and modern office equipment.
Standard formats for business letters and other communications.
Methods of filing information using alpha, numeric and alphanumeric systems.

Correct use of the English language, including spelling, punctuation and grammar.
Principles and practices of customer service.
Business arithmetic.

Ability to:

Perform technical administrative work.

Research, organize and, maintain information, including financial or program-specific data.
Understand, apply, and explain the laws, regulations, policies and/or procedures applicable to the area of assignment.
Operate a variety of office equipment including computers and printers/copiers.
Utilize standard office software (e.g., email, word processing, and spreadsheet software).
Maintain confidentiality of sensitive and/or protected information.

Prepare reports, correspondence and other documents using multiple business formats.
Prioritize work and complete assignments accurately and within established deadlines.
Provide and obtain detailed information to/from others.
Provide customer service with a high level of sensitivity, tact and patience.
Exercise reasonable judgment in performing job duties.

Perform and prioritize multiple tasks.
Communicate effectively, both orally and in writing.
Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work.
Demonstrate a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students.

PHYSICAL AND MENTAL STANDARDS:

The following physical and mental standards are identified as necessary to perform the essential duties and responsibilities. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Mobility: frequent sitting for long periods; occasional kneeling, crouching, pushing, pulling, walking and standing; occasional reaching above and below desk level.
Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write and take notes; and feel individual objects.
Lifting: frequent lifting of papers, files, equipment and material weighing up to 10 pounds; occasional lifting up to 25 pounds.
Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close-up work.

Hearing/Talking: frequent hearing and speaking in person and on the telephone.
Emotional/Psychological Factors: frequent contact with others including extensive public contact; frequent deadlines and time-limited assignments.

ENVIRONMENTAL CONDITIONS:

Work is primarily performed in a standard office environment.

Additional Information

This position requires the following documents to be attached to your online application to be considered:

Resume

Please note: All required documentation must be attached to the online application by the applicant. Additional documents not requested in the announcement, will not be reviewed.

Position Funding
This position is offered contingent upon funding. GCCD reserves the right to extend, withdraw, and/or reopen this position at any time.

Commitment to Diversity and Equal Employment Opportunity Employer

GCCD values diversity and recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides meaningful role models for all students. Our hiring processes support equal opportunity, diversity, and provide equitable consideration for all candidates.

AccommodationsConsistent with the Americans with Disabilities Act and applicable state and local laws, GCC provides reasonable accommodation to all individuals throughout the recruitment process and during employment with the District.

To learn more about GCCD, please visit our website at glendale.edu

Apply Now

Refine Your Search

substitute clerical jobs in california

Administrative Assistant-Substitute

SUBSTITUTE - Clerical/Administrative

Substitute Clerical Pool

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SUBSTITUTE CLERICAL @ SUB SERVICES, DO #8461

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Substitute - Secretarial/Clerical - 2025/2026

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Programs and Services Assistant - Substitute

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Mail Services Worker - Substitute

Substitute Pool-Admissions and Records Specialist

Substitute School Secretary

Receptionist/Switchboard Operator - Substitutes (Temporary/Hourly) 2026-2027

Substitute Pool - Administrative Assistant

Substitute Aides, Secretary, Custodian, Drivers, Food Service

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