Job Posting Location:
Claremont, CA
Job Posting Title:
Lead Deputy Title IX Coordinator
Job Description:
Located near Los Angeles, California, Pomona College is widely regarded as one of the nation's premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.
JOB PURPOSE: The Lead Deputy Title IX Coordinator at Pomona College has the primary responsibility of assisting the Title IX Coordinator in managing reports of sexual misconduct, discrimination, harassment, and retaliation from receipt to resolution. This role will assist in educating the campus community about sexual misconduct, assist in ensuring campus compliance with federal, state, and local regulations and guidance related to sexual misconduct including, but not limited to Title IX, the Violence against Women Act, the Clery Act, and other legal requirements.
The ideal candidate for this position is skilled in detail-oriented case management, has experience with navigating challenging conversations through a trauma-informed approach, can create a supportive and thoughtful intake environment, and can create innovative and clear informational documents online and on paper. This position will work closely with the Associate Dean and Title IX Coordinator to create a Title IX & CARES Office that is approachable and accessible to the Pomona College community.
ESSENTIAL FUNCTIONS: Reporting directly to the Associate Dean and Title IX Coordinator. The Lead Deputy Title IX Coordinator works independently in a collaborative context to perform the following essential duties and responsibilities:
Intake, Support, & Case Management:
1. Conduct intake meetings with complainants and respondents regarding sexual misconduct, discrimination, harassment, and retaliation; address immediate safety needs; communicate information about support services and facilitate contact with internal and external resources; communicate information about reporting options both on and off-campus and ensure parties' full understanding of the College's investigation, resolution, and hearing procedures. In collaboration with other College offices, identify and implement appropriate interim measures and accommodations.
a. Case management: The Lead Deputy Title IX Coordinator assists with the tracking and monitoring of Title IX complaints and investigations to meet prescribed deadlines; develops complaint/respondent management checklists, protocols and procedures; and assists in the coordination, tracking, and monitoring of Title IX compliance training.
Record Keeping:
2. Maintain institutional database for incident reports, investigation reports, notices, decisions and appeals to ensure complete incident case management records are maintained. Maintain records on active incident and case status/timelines.
a. Oversee monitoring of the case management database to organize, manage, and track all incidents reported to the Office of Equity and Compliance.
b. Collect, maintain and analyze data, as appropriate to contribute to the annual Clery Report.
3. Maintains current inventory of regulations and statutes relating to sex, gender-based violence including, but not limited to Title VII, Title IX, VAWA, Campus Save Act, Clery Act and any new legislation on the subject.
4. Remains knowledgeable of the current state and federal law, regulations, guidance, and trends in higher education related to harassment and other discriminatory practices that violate Title IX.
5. Assist in preparing and submitting internal and external reports, including the federally mandated annual Clery Report for the campus community on incidences of sexual harassment.
6. Assists the Title IX Coordinator in reviewing, writing, and/or revising College policies, procedures, and reports.
Alternative Resolution:
7. Track, facilitate, and implement interim support measures for all parties and serve as the Case Manager providing ongoing support throughout the Title IX process and Alternative Resolution process.
8. Serve as a facilitator for Pomona or TCC Agreement-Based Resolution matters. This includes assisting with facilitating resolution agreements or restorative justice processes between affected parties (e.g., students, community members, staff, and faculty).
9. The incumbent will assist in strategizing, developing, implementing, and evaluating restorative practice interventions, mediations, and facilitated agreements for alternative resolution agreements.
Community Education:
10. Prepares and disseminates educational materials, including brochures, posters, and web-based materials, to inform members of the campus community of Title IX rights and responsibilities, particularly staff and faculty.
a. Education and Training
i. Responsible for working with internal and off-campus community partners to develop and present comprehensive Title IX policy and procedure training programs and workshops for students, faculty, and staff. The training will meet the requirements of the Executive Orders and will comply with applicable policies, as well as state and federal laws.
ii. Assess institutional needs and identify trends to create and implement relevant educational programming and initiatives to the campus community.
Policy & Procedures:
11. Provides ongoing consultations and updates regarding Title IX requirements, compliance programs, and case-management approaches to the Title IX Coordinator. Monitors and provides oversight of Title IX compliance and the prevention of harassment and discrimination at the College, including the associated grievance procedures for students.
12. Serve as an Advisor to either the Complainant or Respondent in Formal TCC Title IX Hearings.
13. Reviews and updates procedures for Title IX investigations, hearings, and alternative resolutions including communication with the external investigator, parties, communication with other relevant personnel, documentation of work, and other procedures.
14. Coordinates with the Chief Human Resources Officer on matters and investigations pertaining to faculty and staff.
QUALIFICATIONS:
Education: Master’s degree, or advanced degree in a relevant discipline required.
Licenses/Certificates: A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required. Preferred Professional certifications:
Restorative Justice Facilitator
Trained/certified mediator
Experience: A minimum of 3 years of experience in the relevant fields of Title IX, Restorative Justice, or Higher Education. Experience in student affairs – including residence life, student support/behavioral intervention, and advising – is strongly preferred.
REQUIRED KNOWLEDGE AND CRITICAL SKILLS: This position must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the job or must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using translatable knowledge, skills and abilities from previous work and/ or educational experience.
1. Knowledge of and the ability to interpret in the broadest sense federal and state equal opportunity and non-discrimination laws and regulations, including Title IX and others;
2. A sharp understanding of the ways in which the conversation around Title IX is rapidly evolving nationwide and an ability to anticipate potential issues before they arise;
3. Deep sensitivity to and a thorough understanding of the many experiences and expressions of trauma caused by sexual violence and harassment;
4. Trauma-informed training;
5. A sophisticated and empathetic understanding of the needs and experiences of students, staff, and faculty who identify as part of the LGBTQ community, particularly in relation to issues of sexual violence and harassment;
6. A fundamental commitment to social justice, and a belief that the work of community building on a college campus is driven by this mission;
7. Strong organizational, planning, analytical, and problem solving skills;
8. Demonstrated skill in developing and delivering training and education programs about sexual violence, sexual harassment and gender discrimination for both small and large groups;
9. Excellent oral and written communications skills and interpersonal skills;
10. Intercultural competence and a mission-driven sense of the meaning of access, diversity, community, and inclusive excellence on a college campus;
11. A high degree of discretion and the ability to maintain confidential information;
12. A talent for listening as well as experience facilitating difficult conversations with and among a wide range of constituencies;
13. The maturity and integrity to exercise sound judgment and maintain a clear and steady commitment to the highest and best principles, particularly when faced with complex, ambiguous, and highly charged situations, and;
14. The ability to build rapport, develop allies, and inspire cross-departmental and cross-divisional action to advance the health and safety of all Pomona College campus community members.
REQUIRED HOURS: The regular hours for this full-time position are between 8:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend, and evening work hours will be required. Travel will be required. Regular hours may vary due to needs of the College or division.
ADDITIONAL POSITION DETAILS: This is a regular, full-time, exempt position, benefits eligible. The yearly salary for this role is between $96,000 to $113,000 per year. The specific factors that the College will consider when offering a salary to an individual will include, but not be limited to education, training, relevant prior experience, and performance in prior roles. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.
ADA/OSHA: This job description defines the essential job duties of this position. The College expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.
