Top 224 Executive administrator Jobs in Cambridge, Ma

Executive Assistant
Fenwick & West LLP —Boston, MA
- $76,000 - $108,250 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Flexible spending account
Executive Director at Cambridge Neighbors
Riverwalker Talent —Cambridge, MA
- $100,000 - $110,000 a year
- Full-time
- Google Workspace
- Writing skills
- Office
- Paid holidays
- Health insurance
4d
Vice President, Aviation - North America
TransMedics, Inc. —Andover, MA
- $209,100 - $327,100 a year
- Full-time
- 11+ years
- Office
- Travel
- Employee stock purchase plan
- Disability insurance
Quick Apply
10d
Chief Information Security Officer (CISO) - AI Trainer
DataAnnotation —Boston, MA
- $50 - $100 an hour
- Part-time
- English
- Bachelor's degree
- Senior level
- Flexible schedule
Quick Apply
CTO - Robotics and Hardware
Motion Recruitment —Woburn, MA
- Computer Science
- Engineering
- 11+ years
- Health insurance
- Vision insurance
Vice President, Manufacturing
TransMedics, Inc. —Andover, MA
- $209,100 - $327,100 a year
- Full-time
- Engineering
- Senior level
- Business
- Employee stock purchase plan
- Disability insurance
Quick Apply
10d
CFO Consultant
NOW CFO —Boston, MA
- Full-time
- Remote
- Analysis skills
- Senior level
- Leadership
- Paid holidays
- Health insurance
Quick Apply
6d
Assistant to the Head of School
The Winsor School —Boston, MA
- $90,000 - $125,000 a year
- Weekends as needed
- School experience
- Google Workspace
- 5 years
Executive Assistant II
Cambridge Health Alliance —Cambridge, MA
- 8 hour shift
- Microsoft Outlook
- Hospital
- Mid-level
Part-time Executive Administrator
Brandeis University —Waltham, MA
- $30.71 - $35.00 an hour
- Part-time
- Bachelor of Science
- Office
- 3 years
Executive Officer
City of Cambridge, MA —Cambridge, MA
- $97,826 - $132,057 a year
- Word processing
- Computer literacy
- Writing skills
Department Administrator and Events Planner
Werfen —Bedford, MA
- $100,000 - $130,000 a year
- Online Application
- 5 years
- Computer literacy
- English
- Travel reimbursement
- Health insurance
Executive Assistant and Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- 5 years
- University
- Bachelor's degree
- Commuter assistance
- Health insurance
Chief of Staff
InvoiceCloud —Boston, MA
- $220,000 - $290,000 a year
- Bachelor's degree
- Senior level
- Master of Business Administration
- Paid parental leave
- Paid holidays
Quick Apply
Executive Assistant
Harvard University —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Office
- Commuter assistance
- Health insurance
Chief of Staff to the CEO
TetraScience —Cambridge, MA
- $185,000 - $250,000 a year
- Full-time
- Doctor of Philosophy
- Travel
- Senior level
- Disability insurance
- 401(k)
Quick Apply
Chief of Staff to Chief Technology and Innovation Officer
National Grid —Waltham, MA
- $217,000 - $255,000 a year
- Research
- Office
- Continuous improvement
- Opportunities for advancement
5d
Executive Coordinator
Harvard University Central Administration —Cambridge, MA
- Overtime
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Commuter assistance
- Health insurance
Quick Apply
Senior Executive Assistant to the Provost
Harvard University —Cambridge, MA
- Extended hours
- Hybrid work
- Microsoft Word
- 7 years
- Microsoft Excel
- Commuter assistance
- Health insurance
13d
Director of Administration
The Greater Boston Food —Boston, MA
- $106,806 - $116,806 a year
- Full-time
- Hybrid work
- Customer service
- Office
- Bachelor's degree
Quick Apply

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Executive Assistant

Fenwick & West LLP -
Boston, MA

Apply Now

Job Details

Full-time
$76,000 - $108,250 a year

Benefits

Health savings account
Flexible spending account
Life insurance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Presentation software
Documentation tools
Adobe Acrobat

Full Job Description

Job Description Summary:

Fenwick is seeking an Executive Assistant in the Boston office to support partners across multiple practices. The Firm’s Executive Assistant (EA) provides high-impact, proactive support to partners and other senior leaders. This role is equal parts strategic and tactical: anticipating needs, protecting time, driving follow-through, and keeping priorities moving across client work, practice operations, and business development. The EA is a trusted partner who exercises excellent judgment, handles sensitive information with discretion, and enables leaders to focus on serving clients and growing their practices.

This position is on-site full time in our Boston office. The work schedule for the position will be 40 hours per week (non-exempt), Monday - Friday, from 8:30 am - 5:30 pm.

Job Description:

KEY ADMINISTRATIVE RESPONSIBILITIES

Own complex, high-volume calendaring: prioritize requests, resolve conflicts, and align time to business priorities (client meetings, internal leadership, speaking engagements, events).
Keep leaders prepared and informed—daily/weekly prep, meeting materials, deadlines, and timely reminders with clear next steps.
Serve as a thoughtful gatekeeper: triage calls, emails, and in-person requests; use sound judgment to protect focus time and maintain responsiveness.
Draft, edit, and format polished correspondence and documents—often confidential—tailored to leader preferences and firm standards.
Manage documents and records: scan, e-file, organize, and maintain accurate electronic (and occasional paper) files in line with confidentiality and security policies.
Coordinate business travel end-to-end: itineraries, agendas, preferences and loyalty programs, and cost compliance with firm/client guidelines.
Drive execution on projects and special assignments: clarify objectives, manage stakeholders, track progress, and deliver on deadlines with minimal supervision.
Continuously improve how work gets done—introduce smarter workflows, tools, and templates; share best practices to strengthen team efficiency.
Provide flexible back-up support across the team and represent the Firm and leadership with professionalism at all times.
Perform other related duties and special projects, as assigned.

CLIENT BILLING/FINANCE COLLABORATION

Review and revise monthly bills for accuracy, consistency, and client-specific requirements (rates, caps, formats, and engagement terms); support timely finalization.
Prepare and respond to client requests for month-end estimates, as needed.
Partner with billing/finance to monitor A/R and collections, flag risks, and help resolve issues.
For certain leaders, independently execute billing tasks in Aderant, as authorized.
Track and coordinate select financial transactions (e.g., deal wires and occasional handling of client investment checks) in alignment with firm controls.

BUSINESS DEVELOPMENT & CLIENT RELATIONSHIPS

Support business development by keeping key contacts organized and outreach on track; update CRM and ensure follow-ups happen.
Coordinate pitch and proposal preparation with Marketing/Finance (background research, materials, budgets, conflicts checks, and meeting logistics).
Maintain leader bios and client-facing profiles; monitor relevant alerts/news and help leaders stay connected to priority clients and prospects.
Provide support for professional social media presence (primarily LinkedIn), as requested, including drafting posts/messages and coordinating engagement.
Plan and execute small client events and client gifting with cultural awareness and attention to detail.

Desired Skills & Qualifications:

Executive presence and discretion with highly sensitive/confidential matters.
Strong prioritization and calendar strategy in a fast-paced, high-volume environment.
Proactive problem-solver with excellent judgment and a bias for action.
Clear, polished written and verbal communication across all levels.
Organized, detail-oriented, and dependable; consistently meets deadlines.
Comfortable owning projects end-to-end and influencing without authority.
Continuous improvement mindset; adapts quickly to changing priorities and new tools.
High integrity, accountability, and team-first approach.

Reporting to the Office Administrator, the ideal candidate will have 5+ years of experience supporting executive-level leaders (e.g., Partner, Csuite, VP/SVP), preferably in a professional services or legal environment. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Copilot), and document tools (e.g., Adobe Acrobat) required. Experience with CRM platforms (e.g., Salesforce) and social platforms used for professional networking preferred. Bachelor's degree or equivalent experience strongly preferred.

Benefits and Compensation Details:

At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.

The anticipated range for this position is:

$76,000 - $108,250

Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.

Apply Now

Refine Your Search

executive administrator jobs in cambridge, ma

Executive Assistant

Executive Director at Cambridge Neighbors

Vice President, Aviation - North America

Chief Information Security Officer (CISO) - AI Trainer

CTO - Robotics and Hardware

Vice President, Manufacturing

CFO Consultant

Assistant to the Head of School

Executive Assistant II

Part-time Executive Administrator

Executive Officer

Department Administrator and Events Planner

Executive Assistant and Administrative Coordinator

Chief of Staff

Executive Assistant

Chief of Staff to the CEO

Chief of Staff to Chief Technology and Innovation Officer

Executive Coordinator

Senior Executive Assistant to the Provost

Director of Administration

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