Top 4 Executive assistant Jobs in Cambridge, Md

Administrative Assistant
CHESAPEAKE BAY MARITIME MUSEUM INC —Saint Michaels, MD
- $20 - $25 an hour
- Weekends as needed
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Content & Communications Project Specialist
THE COLSON CENTER FOR CHRISTIAN WORLD VIEW —United States
- $60,000 - $70,000 a year
- Full-time
- Remote
- 7 years
- Writing skills
- Research
- Health insurance
- Dental insurance
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12d

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Handle incoming and outgoing communications that involve the Board of Directors or Executive Management, including emails, memos, phone calls, and other written…
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Administrative Assistant

CHESAPEAKE BAY MARITIME MUSEUM INC
Saint Michaels, MD

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching
Life insurance

Qualifications

Microsoft Outlook
Multitasking
High school diploma or GED
Attention to detail
Task prioritization
Calendar management
Organizational skills
Appointment scheduling
Phone call management
File organization
Time management

Full Job Description

The Chesapeake Bay Maritime Museum (CBMM) explores and preserves the history, environment, and culture of the entire Chesapeake Bay region, and makes this resource accessible to all. As an educational institution, staff fulfill CBMM’s mission, vision, and goals, working individually and collaboratively to encourage the public’s access to our collections, programs, and resources.

SUMMARY DESCRIPTION

The Administrative Assistant will provide administrative support to the Chief Operating Officer (COO) throughout various departments in our organization. The role calls for an individual who is self-directed and organized, with great people skills and a willingness to jump in and provide support wherever required. Additionally you should be detail-oriented, thrive in a fast-paced environment, possess exceptional organizational skills, and demonstrate the ability to manage multiple priorities. This position serves a critical role in maintaining efficient operations by providing administrative and operational support across multiple functions, including purchasing supplies, expense tracking, billing support, volunteer and program coordination, and interdepartmental communication.

PRIMARY RESPONSIBILITIES

Scheduling and calendar management for various CBMM departments.
Supporting departments with purchasing & receiving including interface with third party vendors, service providers, and the creation of purchase orders & requisitions.
Documenting donated and sold boats, to include entering information in the CBMM financial system, Altru. Filing all required sale documents including registration and title documents with the State of Maryland.
Support monthly invoicing and receivables in alignment with Finance department requirements and timelines.
Supporting education events and programs on campus, building event registration in ACME, managing attendance list, purchasing supplies, and facilitating set-up and break-down in coordination with the Program Manager.
Assist in coordinating and scheduling Volunteers, including maintaining records and providing support through Better Impact, the museum’s volunteer management database.
Assist in the creation and distribution of printed and emailed collateral materials related to upcoming program functions.
Providing documentation, reporting, and analysis support.
Assuming such other duties as are necessary for the operations of CBMM or as assigned by the Chief Operating Officer.

KEY ATTRIBUTES:

2+ years of administrative or operations support experience preferred
Demonstrated ability to manage multiple tasks and competing priorities in a fast-paced environment.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint.
Ability to quickly learn new software platforms and organizational systems.
Excellent written and verbal communication skills.
Ability to work both independently and collaboratively as part of a team.
Ability to work periodically in an outdoor environment and travel between buildings across campus in a variety of weather conditions and terrains.
Occasional lifting of up to 25 pounds; ability to assist with moving supplies and materials as needed.
High school diploma or equivalent.
Strong organizational skills and attention to detail.

This position is a full-time, non-exempt, hourly position with an expected minimum work schedule of 40 hours per week. This position is on-site but is eligible for remote work based on department needs (Estimated 90% on-site/ 10% remote).

This position may offer some scheduling flexibility; however, most hours will be worked during regular business hours, Monday through Friday. Occasional evenings and weekends may be required.

Expected hours: 40 per week

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

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executive assistant jobs in cambridge, md

Administrative Assistant

Content & Communications Project Specialist

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