The Town of Hopkinton is seeking a highly organized, resourceful, and professional Executive Assistant to the Chief of Police to provide confidential executive support to the Chief while helping oversee the day-to-day administrative operations of the Police Department. This is an exceptional opportunity for someone who enjoys solving problems, managing competing priorities, and serving as a trusted partner to the Chief of Police and the department's leadership team.
The Town of Hopkinton is committed to equal opportunity, encourages diversity and inclusion, and believes that a welcoming and inclusive workplace strengthens our organization and our community. We welcome all qualified candidates to apply.
- Do you enjoy being the person others rely on to keep an office organized, efficient, and running smoothly?
- Are you comfortable handling highly confidential information with professionalism and discretion?
- Would you enjoy supporting the leadership of a community-focused Police Department while providing exceptional service to employees, residents, and visitors?
If you're looking for a meaningful role where your organizational skills, professionalism, and initiative will make a difference every day, we'd love to hear from you.
Anticipated Hiring Salary: $ 33.00 to $39.60 Hourly, depending on qualifications
Full Grade Range: $33.00 - $46.20 Hourly
Comprehensive municipal benefits package.
40 hour work week
The Executive Assistant to the Chief of Police serves as the Chief's primary administrative partner, providing confidential executive support while coordinating many of the department's administrative functions. Responsibilities include assisting with budget administration, payroll processing, purchasing, grants, detail billing, leave documentation and tracking, FEMA and MEMA reimbursement requests, and public records administration. The position also supervises part-time civilian staff and interns, serves as a primary point of contact for employees and the public, and works closely with Town departments and outside agencies to support the efficient operation of the Police Department. The successful candidate will exercise sound judgment, maintain strict confidentiality, and bring exceptional organizational and communication skills to a fast-paced public safety environment.
QUALIFICATIONS:
Candidates should have a high school diploma or equivalent and three to five years of progressively responsible administrative or executive support experience, or an equivalent combination of education, training, and experience. The successful candidate will possess strong organizational, communication, customer service, and computer skills, along with the ability to manage multiple priorities while maintaining professionalism, accuracy, and confidentiality. The ability to exercise sound judgment, maintain strict confidentiality, and build positive working relationships with employees, residents, and public officials is essential.
Preferred Qualifications:
- Associate's Degree in Office Administration, Business, or a related field.
- Experience working in municipal government.
- Working knowledge of police department operations.
Licensing/Certifications: Valid U.S. Driver’s License. Must be able to receive certification through the Commonwealth of Massachusetts to obtain C.O.R.I (Criminal Offender Record Information).
Apply: https://gethired.com/a/b2d42452-578a-4bb6-b513-c3908b17d562
Pay: $33.00 - $39.60 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
