Job Title: Principal Office Assistant
Department/ Division: Finance Department/Town Clerk’s Division
Union Affiliation: SEIU A
Status: Full-time
Pay Grade: 8
Hours Per Week: 40
Pay Rate: Starting pay $28.68-$35.11/hour plus benefits; *typical starting rate without relevant municipal experience is $28.68/hour
The Town of Yarmouth is searching for a strong administrative professional to join our Town Clerk’s Division!
The Principal Office Assistant performs administrative work and clerical work as needed to support the operation of the Town Clerk’s office and Finance Department, including the Treasurer/Collector Division as needed. This position performs a wide variety of specialized clerical procedures which may involve factual research, analysis, and/or calculations related to vital records, elections, records retention and management, sticker sales and code enforcement collection.
Examples of position specific duties include:
- Certifying and issuing various vital records including but not limited to marriage licenses, death certificates, and birth certificates
- Issuing dog licenses, beach, and disposal stickers
- Processing census records
- Processing and recording voter registration materials
- Assisting with all manner of election and town meeting related matters including acting as the assistant to the Board of Registrars
- Processing various permanent records for the Town including decisions of various boards and commissions including but not limited to Zoning Board of Appeals, Planning Board, and Old King’s Highway
- Preparing documents and other information
- Processing bi-weekly Payroll for division
- Processing Accounts Payable and Accounts Receivable for division
- Assists the public, town, and vendors with a variety of routine information via telephone, email and in-person
- Assist with Procurement duties of department
- Assist in preparation of annual budget and weekly oversight of department budgets in MUNIS
- Coordinate Personnel Actions with the Human Resources Department, including election worker employee maintenance
This position requires excellent customer service skills, an understanding of the functions of various Town departments, and the understanding of when to escalate or refer matters to a supervisor or another division/department.
Performs other duties normal and customary to a Town Clerk’s Office.
RECOMMENDED MINIMUM QUALIFICATIONS:
High school degree, including or supplemented by courses in bookkeeping, office software and office administration. Associate’s degree preferred. Prior experience in a municipal or related field with 3 years’ experience working in direct contact with the General Public in a fast-paced environment; or any equivalent combination of education and experience. Experience with software packages such as MUNIS, FOIA Direct, OpenGov, and point of sale software a plus. Notary Public Commission is also a plus.
JOB ENVIRONMENT:
Physical requirements include minimal physical effort in performing duties under typical office conditions. Ability to use a keyboard and calculator and view a computer screen for extended periods. Occasionally required to move boxes or lift files up to 20 pounds.
APPLICATION PROCEDURE:
Please complete an employment application form. (Current employees are not required to complete an employment application form). Submit the completed employment application form, resume, and cover letter to [email protected] with “Principal Office Assistant Town Clerk” in the subject line. Include your full name, address, phone number, and email address on the cover letter and resume. Applications received before August 28, 2026 will receive preference.
The Town of Yarmouth is an Affirmative Action/Equal Opportunity Employer/Disabled/Veterans/M/F. We encourage Veterans and those with Disabilities to apply. Applications are reviewed confidentially. Applicants that require accommodation in the job application process are encouraged to contact us at (508) 398-2231 x1274 or email [email protected] for assistance.
