Top 20 Executive assistant/office manager Jobs in Carlsbad, Ca

Executive Assistant
Kisco Senior Living —Carlsbad, CA
- $75,000 - $100,000 a year
- Full-time
- Hybrid work
- Background check
- Spanish
- Microsoft Excel
- Health insurance
- Dental insurance
Executive Life Manager
Sethi Management —Carlsbad, CA
- Up to $70,500 a year
- Full-time
- Clean driving record
- Research
- Office
- Mileage reimbursement
- Health insurance
Senior Director, People & Culture
Salk Institute for Biological Studies —San Diego, CA
- $180,000 - $210,000 a year
- 5 years
- Office
- Bachelor's degree
- Health insurance
- Dental insurance
8d
Executive Health Assistant / Client Services Coordinator (Virtual Longevity Medicine)
Thrivemed llc —Carlsbad, CA
- $26.30 - $30.00 an hour
- Full-time
- Hybrid work
- Spanish
- Google Workspace
- Medical office experience
- Health insurance
- Work from home
Quick Apply
Deputy City Manager
City of Vista, CA —Vista, CA
- $174,000 - $258,750 a year
- Overtime
- 5 years
- Word processing
- Pass drug screening
- Health insurance
- Dental insurance
Regional Maintenance Manager
EōS Fitness —Oceanside, CA
- $85,000 - $100,000 a year
- Full-time
- Background check
- Spanish
- CPR Certification
- Paid holidays
- Dental insurance
Quick Apply
Project Manager, Anesthesiology
UC San Diego Health —San Diego, CA
- $65.42 - $128.16 an hour
- 8 hour shift
- Hybrid work
- Background check
- Computer science
- 7 years
12d
BHBH Program Manager
Pala Band of Mission Indians —Pala, CA
- Weekends as needed
- Background check
- CPR Certification
- Clean driving record
Quick Apply
DIRECTOR FINANCE / NF5
Marine Corps Community Services —Oceanside, CA
- Part-time
- Background check
- 18 years or older
- CPA
- Health savings account
- Disability insurance
Preconstruction Project Manager
SOLV Energy, LLC —San Diego, CA
- $110,448 - $138,060 a year
- Full-time
- Research
- Office
- Travel
- Paid holidays
- Disability insurance
Quick Apply
Senior Data Engineer
NTENT —Carlsbad, CA
- Full-time
- Computer science
- Computer Science
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Project Manager - Renewables
Baker Electric —Escondido, CA
- $110,000 - $130,000 a year
- Full-time
- Construction site
- 5 years
- Mid-level
- Wellness program
- Paid holidays
Quick Apply
6d
Medical Assistant - Faculty Practice Pulmonary
UC San Diego Health —San Diego, CA
- $25.31 - $33.08 an hour
- 8 hour shift
- Spanish
- BLS Certification
- Pass drug screening
Store Manager - The Cosmetics Company Store - Full Time - Carlsbad Premium Outlets
Estee Lauder —Carlsbad, CA
- Weekends as needed
- Inventory management
- Mid-level
- Retail management
Quick Apply
Operations - Assistant Branch Manager - Class X
Continental Battery Systems —Poway, CA
- $23 - $25 an hour
- 8 hour shift
- Management
- Mid-level
- Continuous improvement
- Paid holidays
- Health insurance
Quick Apply
Low Voltage Designer
Bergelectric —Escondido, CA
- $75,000 - $90,000 a year
- Full-time
- Customer service
- System design
- Mid-level
- Health insurance
- Dental insurance
Fire Alarm Designer
Bergelectric —Escondido, CA
- $75,000 - $90,000 a year
- Full-time
- Customer service
- System design
- Mid-level
- Health insurance
- Dental insurance
Warehouse Assistant Chef
Pechanga Resort & Casino —Temecula, CA
- From $27.68 an hour
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Physician (Associate Chief of Staff of Community Care)
US Veterans Health Administration —San Diego, CA
- $228,100 - $400,000 a year
- Online Application
- Hybrid work
- Background check
- Medicine
- Surgery
- Paid holidays
- Relocation assistance
2d

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executive assistant/office manager jobs near carlsbad, ca

Executive Assistant

Kisco Senior Living -
Carlsbad, CA

Apply Now

Job Details

Full-time
$75,000 - $100,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Bachelor's degree

Full Job Description

Job Description:

The Executive Assistant at Kisco Senior Living provides comprehensive support to the CEO, ensuring administrative, operational, and financial activities run efficiently across both business and personal domains. This role requires a highly organized, detail-oriented, and dependable professional with exceptional communication and discretion. The ideal candidate is proactive, precise, and technologically savvy, capable of managing complex priorities and maintaining structured systems that uphold the highest standards of accuracy and accountability.

Standards of Excellence

Model company Principles, Values, and Beliefs (PVBs) in all actions and interactions.
Develop and maintain effective relationships and clear two-way communication with associates across departments.
Approach all encounters with professionalism, integrity, and a strong customer-service mindset.

Key Responsibilities

Manage complex calendars, correspondence, and scheduling with accuracy and discretion.
Coordinate detailed travel arrangements, itineraries, and required documentation (including private aviation).
Process invoices, expense reports, and credit card reconciliations; track budgets and payments with accounting and tax teams.
Prepare and maintain clear, accurate financial and operational reports.
Maintain organized digital and physical filing systems.
Handle confidential information with professionalism and sound judgment.
Support CEO workflow, ensuring priorities, deadlines, and deliverables are consistently met.
Coordinate vendors and maintenance schedules for approved residential projects, including quotes, access, completion verification, and invoice routing.
Leverage AI tools (e.g., Microsoft Copilot, ChatGPT, automation utilities) to streamline administrative processes and enhance productivity.
Continuously learn and adopt new technologies and AI-driven solutions to improve efficiency and accuracy.

Education & Experience

Bachelor’s degree required
Minimum of 3 years experience as an Executive or Personal Assistant, or House Manager
Strong experience managing travel logistics and coordinating vendors or contractors
Background in finance, accounting, or bookkeeping preferred
Bi-lingual (Spanish) preferred

Knowledge, Skills & Abilities

Proven experience supporting senior executives with discretion and professionalism
Strong proficiency with Microsoft Office (Excel, Outlook, Word, Teams); ability to learn new tools quickly
Exceptional organizational and time management skills with strong follow-through
Excellent written and verbal communication; able to adapt communication for different audiences
Highly attentive to detail; committed to consistency and process integrity
Demonstrates humility, reliability, and professionalism
Values accuracy, efficiency, and continuous improvement over hierarchy
Comfortable using and learning AI and automation tools to optimize work
Thrives in a structured environment with defined expectations and clear systems

Working Conditions

Hybrid work schedule with travel for meetings, events, or household coordination
Requires ability to maintain confidentiality and professionalism at all times
Standard office equipment used; occasional lifting of up to 25 lbs may be required

What's in it for me? (Great Question!)

Competitive pay: $75,000-$100,000/Yr. Based on Experience
Healthcare Benefits including Vision & Dental
Matching 401k
Paid Time Off
Rewards and Bonus Opportunities
Continuous Training and Growth Opportunities

What do we do?

We create a great place to live for our residents and a great place to work for our associates. Kisco Senior Living has been dynamic, award-winning leader in the senior living industry for over 30 years.

All offers of employment are subject to satisfying our pre-employment process which includes: successfully passing a drug screen, TB Test and Background Check

Kisco Senior Living is an Equal Opportunity Employer

Apply Now

Refine Your Search

executive assistant/office manager jobs in carlsbad, ca

Executive Assistant

Executive Life Manager

Senior Director, People & Culture

Executive Health Assistant / Client Services Coordinator (Virtual Longevity Medicine)

Deputy City Manager

Regional Maintenance Manager

Project Manager, Anesthesiology

BHBH Program Manager

DIRECTOR FINANCE / NF5

Preconstruction Project Manager

Senior Data Engineer

Project Manager - Renewables

Medical Assistant - Faculty Practice Pulmonary

Store Manager - The Cosmetics Company Store - Full Time - Carlsbad Premium Outlets

Operations - Assistant Branch Manager - Class X

Low Voltage Designer

Fire Alarm Designer

Warehouse Assistant Chef

Physician (Associate Chief of Staff of Community Care)