Accounting and Payroll Manager
Operations Department
About ClearHello
From idea to launch, ClearHello helps clients build a reliable online presence, strengthen their visibility, and stay immediately connected with the people that they serve.
In a digital age we are a human-centric communications company. From our customers, to our staff and community, everything we do revolves around bettering the lives of the people around us. Ingenuity and collaboration drive us to constantly integrate new solutions, keeping our services simple and efficient for our customers. Meaningful connections are our objective. Our communications services are the tools. Facilitating meaningful connections underlies the spirit of what we do.
Position Description:
The Accounting and Payroll Manager is a key member of the Operations team responsible for overseeing the full accounting cycle for multiple company entities while ensuring the accuracy, integrity, and efficiency of accounting and cash management operations. This role leads the day-to-day accounting and payroll functions, including accounts payable, accounts receivable, payroll processing, cash management, wire payments, broker payables, general ledger maintenance, and month-end close activities.
The Accounting and Payroll Manager is responsible for producing timely and accurate financial reporting, maintaining strong internal controls, and ensuring compliance with generally accepted accounting principles (GAAP), labor laws, tax regulations, and company policies. Under the direction of the CFO, this position partners closely with leadership and cross-functional teams to provide financial insights and continuously improve processes and systems.
Success in this role requires exceptional attention to detail, strong analytical and organizational skills, a commitment to accuracy and confidentiality, and the ability to lead accounting operations while fostering collaboration and continuous improvement across the organization.
Essential Job Duties and Responsibilities:
· Oversee the full accounting cycle for multiple company entities, ensuring accurate and timely recording of financial transactions in accordance with GAAP.
· Manage the general ledger, including journal entries, account reconciliations, chart of accounts maintenance, variance analyses, and month-end and year-end close processes.
· Review, approve, and record standard and adjusting journal entries, ensuring the accuracy and completeness of all financial records.
· Oversee accounts payable, accounts receivable, broker payables, payroll accounting, cash management, wire payments, intercompany transactions, and other asset and liability account activity.
· Monitor cash flow, perform cash reconciliations, and manage payment activities to ensure adequate liquidity and financial control.
· Support preparation of financial reports, schedules, analyses, and supporting documentation for leadership, audits, and strategic decision-making.
· Support budgeting, forecasting, and financial planning activities through analysis of actual results, trends, and variances.
· Develop, implement, and maintain strong internal controls, accounting policies, standard operating procedures, and compliance processes.
· Ensure compliance with accounting standards, tax regulations, payroll requirements, and company policies, escalating concerns and partnering with external advisors as appropriate.
· Support with coordination of external audits, tax filings, business licenses, payroll tax reporting, sales tax filings, and other regulatory requirements.
· Demonstrate analytical and forensic accounting capabilities by investigating financial variances, payroll discrepancies, and accounting irregularities; identifying root causes; implementing corrective actions; and ensuring the accuracy, compliance, and integrity of financial reporting across multiple entities.
· Support reporting and analysis of various financial reporting activities, with an emphasis on sales and gross profit by customer and revenue stream.
· Oversee the full payroll function, ensuring employees are paid accurately and timely while maintaining compliance with federal, state, and local wage and tax regulations.
· Serve as the primary point of contact for payroll-related inquiries, resolving discrepancies and complex payroll matters.
· Reconcile employee benefit deductions and employer premium payments, ensuring accuracy between payroll records, enrollment data, and carrier invoices.
· Administer employee retirement plan processes, including new hire enrollment and employee contribution changes.
· Partner with Human Resources to support employee onboarding, offboarding, payroll changes, and benefits administration.
· Collaborate cross-functionally with Human Resources, Sales, Development, IT, Marketing, and other departments to ensure accurate financial reporting and operational effectiveness.
· Identify opportunities to improve efficiency through process enhancements, automation, system integrations, and workflow optimization.
· Lead or support accounting software implementations, upgrades, and system enhancement projects.
· Maintain accurate accounting records, documentation, and financial procedures to support operational consistency and regulatory compliance.
· Communicate financial information, analyses, and recommendations to leadership and stakeholders on a regular basis.
· Stay current on accounting, payroll, tax, and regulatory developments, recommending changes to maintain compliance and mitigate organizational risk.
· Perform additional duties and special projects as assigned by leadership.
Skills, Experience, and Education:
· A minimum of five years of progressive accounting and payroll experience in a management-level position or a highly autonomous role requiring minimal supervision.
· Demonstrated experience with billing platforms, payroll processing systems, and Human Resource Information Systems (HRIS).
· Exceptional data management, analytical, and problem-solving skills, with the ability to interpret and communicate complex financial information.
· Advanced proficiency in QuickBooks and Microsoft Excel, including formulas, pivot tables, reporting, and financial analysis.
· Strong knowledge of generally accepted accounting principles (GAAP), financial consolidations, payroll laws and regulations, audit controls, intercompany accounting, and elimination entries.
· Experience managing multi-entity accounting environments and maintaining accurate financial records and reporting.
· A Bachelor’s degree in Accounting is required.
Core Competencies:
· Exceptional attention to detail with a commitment to accuracy, quality, and compliance in all financial and payroll activities.
· Strong organizational and time-management skills with the ability to effectively prioritize and manage multiple projects, competing deadlines, and high-volume workloads.
· Excellent written and verbal communication skills with a collaborative approach to working across departments and supporting organizational objectives.
· Professional, courteous, and service-oriented demeanor when interacting with employees, clients, vendors, and business partners.
· Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive financial, payroll, and employee information.
· Self-motivated and highly accountable, with the ability to work independently while contributing effectively within a remote or hybrid team environment.
· Adaptable and process-oriented, with a continuous improvement mindset and the ability to navigate changing priorities and business needs.
General Company Requirements:
· Contribute as a collaborative member of a team-based, positive, and supportive organization.
· Demonstrate dependability, trustworthiness, and sound ethical judgment at all times.
· Build meaningful professional relationships and strong connections across the organization.
· Maintain a commitment to continuous learning and ongoing development of field knowledge.
· Think critically, identify challenges, and recommend effective solutions.
What We Offer:
· Company-paid medical and dental insurance.
· Company matching contributions to a Simple IRA retirement plan.
· Flexible paid time off and company-recognized holidays.
· Hybrid work opportunities that support work-life balance.
· A collaborative, supportive, and inclusive culture where every employee plays a meaningful role in the company's success and benefits from regular connection and development meetings with leadership.
· Ongoing career growth opportunities, professional development, mentorship, and training within a dynamic, team-oriented, and growing organization.
· A positive workplace environment that values innovation, teamwork, accountability, and continuous learning.
The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need. When appropriate, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Work Authorization:
Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire and must maintain authorization to work in the United States throughout their employment with our company.
Pay Range:
The expected annual salary range for this full-time exempt position is$89,000 to $110,000.Willingness to work evenings and weekends on occasion to meet time-sensitive business objectives is required.
The pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with geographical market data, or other law.
Location:
This position is based in Escondido, California and is considered a hybrid position with a combination of both required in office days and some remote workdays.
Pay: $89,000.00 - $110,000.00 per year
Benefits:
- 401(k) 3% Match
- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Paid sick time
- Paid time off
- Professional development assistance
- Vision insurance
Application Question(s):
- How many years of experience do you have processing payroll within a payroll platform or HRIS?
- How many years of experience do you have with full cycle accounting and general ledger responsibilities?
Education:
Experience:
- Accounting: 5 years (Required)
Ability to Commute:
- Escondido, CA 92025 (Preferred)
Work Location: Hybrid remote in Escondido, CA 92025
