Top 387 Program assistant Jobs in Carmel, In

Construction Project Coordinator or Estimating Assistant
KPS Commercial Construction —Arcadia, IN
- From $50,000 a year
- Email
- Background check
- Microsoft Excel
- Pass drug screening
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant/Scheduler
Grise Home and Property Group —Indianapolis, IN
- $40,000 - $50,000 a year
- 8 hour shift
- Background check
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
Customer Support Specialist
Sirmax North America, Inc. —Anderson, IN
- $22 - $26 an hour
- Full-time
- Background check
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
6d
Executive Assistant to the Superintendent
Carmel Clay School Corporation —Carmel, IN
- Office
- Senior level
7d
Program Coordinator
Indy Developmental Residential Services —Carmel, IN
- $20 - $22 an hour
- Weekends as needed
- Background check
- Mid-level
- Residential
Quick Apply
Administrative Care Coordinator
Caring Hands PCS LLC —Carmel, IN
- $18 an hour
- Part-time
- Hybrid work
- Administrative experience
- Driver's License
- Travel
- Flexible schedule
Quick Apply
3d
Assistant Wedding Coordinator
Mill Top Banquet & Conference Center —Noblesville, IN
- $15 an hour
- Part-time
- Customer service
- Ability to climb stairs
- In-person
Quick Apply
Assistant Project Manager
Meyer Development LLC —Noblesville, IN
- $65,000 - $80,000 a year
- 8 hour shift
- Microsoft Excel
- Microsoft Outlook
- No education required
- Health insurance
- Dental insurance
Quick Apply
Project Assistant
Terracon —Carmel, IN
- Mid-level
- High school diploma or GED
- Driver's License
- Paid holidays
- Health insurance
Administrative Assistant
Premier Systems —Indianapolis, IN
- $18 - $24 an hour
- Part-time
- Computer literacy
- Office
- Data entry
Quick Apply
Services Project Coordinator (Remote) CST
Lowe's —Indianapolis, IN
- $17.73 - $29.61 an hour
- Full-time
- Remote
- Mid-level
- High school diploma or GED
- Bachelor's degree
Office & Engagement Coordinator
Audiochuck —Indianapolis, IN
- Full-time
- Office
- High school diploma or GED
- Driver's License
- Paid time off
- 401(k) matching
Physical Therapy Technician / Back up Patient Administrative Coordinator
Team Rehabilitation Services, LLC —Westfield, IN
- Full-time
- Physical & Rehabilitation Medicine
- No experience needed
- Clinic
- Profit sharing
- Health insurance
6d
Bilingual Casework Support Specialist
Bethany Christian Services USA LLC —Indianapolis, IN
- English
- 3 years
- Driver's License
- Wellness program
- 403(b) matching
Small Business Client Support Specialist
First Merchants Bank —Indianapolis, IN
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid parental leave
- Paid holidays
Administrative Assistant / Document Specialist
Recovery Law Group —Anderson, IN
- From $12.50 an hour
- 8 hour shift
- Heavy lifting
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Applications Support Specialist
Knowledge Services —Indianapolis, IN
- $25 an hour
- Full-time
- Computer Science
- Bachelor's degree
- Quality control
Assistant Safety Coordinator
GRIBBINS INSULATION —Indianapolis, IN
- $60,000 - $70,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply
Assistant Construction Materials Project Manager
SME —Fishers, IN
- Microsoft Outlook
- Construction site
- Customer service
- Profit sharing
- Health insurance
Quick Apply
Indianapolis Program Specialist
Booster Enterprises Inc —Indianapolis, IN
- $17 - $19 an hour
- Part-time
- Driver's License
- Reliable transportation
- Communication skills
- Opportunities for advancement
Quick Apply

I want to receive the latest job alert for program assistant in carmel, in

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

program assistant jobs near carmel, in

Administrative Assistant jobs in Indianapolis, IN

Safety Coordinator jobs in Indianapolis, IN

Application Support Specialist jobs in Indianapolis, IN

Client Services Specialist jobs in Indianapolis, IN

Office Coordinator jobs in Indianapolis, IN

Support Specialist jobs in Indianapolis, IN

Project Coordinator jobs in Indianapolis, IN

Construction Project Manager jobs in Fishers, IN

Director Of Human Resources jobs in Carmel, IN

Project Coordinator jobs in Noblesville, IN

Physical Therapy Aide jobs in Westfield, IN

Resident Assistant jobs in New York, NY

Administrative Assistant jobs in Salem, OR

Administrative jobs in Owings Mills, MD

Administrative Assistant jobs in Staten Island, NY

Administrative Assistant jobs in Medford, MA

Administrative Assistant jobs in Baton Rouge, LA

Administrative Assistant jobs in Wausau, WI

Administrative Assistant jobs in Germantown, MD

Administrative Assistant jobs in Morris County, NJ

Construction Project Coordinator or Estimating Assistant

KPS Commercial Construction -
Arcadia, IN

Quick Apply

Job Details

Full-time
From $50,000 a year
2 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Teamwork
Microsoft Excel
Serving clients
Interpersonal skills
Spreadsheets
English
Driver's License
Client services
Microsoft Teams
Productivity software
Associate's degree

Full Job Description

KPS Commercial Construction is celebrating its 12-year anniversary. We continue to grow and are searching for committed employees to provide our clients with a world-class experience when building their construction project(s). We pride ourselves on ensuring we meet our client’s exact specifications, with the highest quality and completing the project within the stated time frame. Our motto of “Building on a Foundation of Trust” exemplifies how each one of our employees works towards achieving excellence with each other and every one of our clients. For more information, please review our website at KPS - Commercial Construction - KPS - Commercial Construction (kpsconstruction.com)

Position Description

We are looking for a Project Coordinator to support multiple Project Managers and an Estimating Assistant to support our Estimating Department. These positions are multi-faceted with an opportunity to learn, gain experience, grow, and develop within the company and handle many different processes. These positions are located in our Arcadia, Indiana office, working 8:00 am - 5:00 pm, Monday to Friday. These position does not have a work from home (WFH) option.

The Project Coordinator position is responsible for:

Assisting the Project Managers with:
Creating and delivering owner and subcontractor contracts and change orders ensuring the documents are signed and returned in a timely manner before any work starts.
Contacting subcontractors when needed; asking for bids/quotes for change orders; clarifying processes and procedures with them.
Creating and submitting subcontractor invoices for payment.
Creating purchase orders for materials, equipment and overhead items.
Updating Procore with subcontractor information, budgets, financial information, project documentation and other various requirements.
Creating weekly reports and sending them to the owner to provide status updates on their construction project.
Coordinating and interfacing with our Accounting/Finance area normally to clarify invoices, contracts, PO’s or when issues arise.
Managing and professionally responding to all owners and subcontractors via phone and email.
Supporting, and in some cases, training our subcontractors on how to complete standardized forms for payment and how to use Procore basic functionality.
Ensuring the appropriate Procore workflow is utilized to process a variety of documentation and functions; ensuring all documentation is attached and archived for easy identification and retrieval; following consistent workflow procedures and adjusting entries as needed.
Assist in answering general incoming phone calls and making outbound calls when needed.
Creating documents using Microsoft, Adobe and DocuSign products.
On occasion, traveling to job sites to support the project manager and/or owner when needed.
Learning more Project Manager processes as proficiency is achieved.

The Estimating Assistant position is responsible for:

Using Building Connected to assist in managing the estimation and bidding process including uploading blueprints, sending out bid invitations, following-up on Request-for-Information (RFI) questions, contacting subcontractors that have not submitted bids and other processing and organizational tasks.
Managing and updating Plan Hub and Blue Book websites; receiving and processing bids and communicating bid/job statuses.
Assisting in finding, evaluating and calling existing and new subcontractors in locations where we are bidding each new job; sending interested subcontractors an “invitation to bid” email with our requirements e.g., construction drawings; compliance and insurance requirements; scheduling times, and other pertinent information.
Ensuring timely follow-up with subcontractors to obtain 3-6 bids per for each “division or trade” needed for the project prior to the “bid date deadline”.
Gathering, validating, and organizing all subcontractor lists, contact information, documents and creating files in our public drive to archive each bid submitted to ensure easy retrieval. Ensuring all required documentation is returned from the subcontractor and archived (including all public project requirements).
Updating the “bid board” daily, as well as collaborating with others to update the weekly bid spreadsheet with all statuses of each bid and posting the results.
If the job is awarded to us, creating and organizing the “bid book;” if the job is not awarded, archiving the information and subcontractor list appropriately.
Managing and responding to [email protected] email box or interest from our KPS website.
Managing and professionally responding to all subcontractors via phone and email. Ensuring the appropriate Procore workflow is utilized to process a variety of documentation and functions; ensuring all documentation is attached and archived for easy identification and retrieval; following consistent workflow procedures and adjusting entries as needed.
Assist in answering general incoming office phone calls and making outbound calls when needed.

Position Requirements

An associate or bachelor’s degree preferred and/or 1-5 years of experience in a role coordinating documents, invoices, bookkeeping, client service and troubleshooting issues.
Intermediate experience in Microsoft Office programs, i.e., Excel, WORD and Teams; , Procore, Adobe and DocuSign experience preferred.
Must be well organized and be able to execute processes in a timely and accurate manner.
Must have an energetic, enthusiastic, collaborative, and “can do” attitude.
Must convey a professional, positive, courteous, and friendly brand image when interacting with clients and staff.
Must be a team player and flexible as needs change quickly in a growing business.
Excellent written and verbal communication skills including the use of proper English and grammar.
Initiative-taker, inquisitive, willing to learn quickly and be creative; suggesting efficient solutions and collaborating in the implementation.
This position does not have a work-from-home (WFH) option, and the employee must work on-site in the Arcadia, Indiana office.

Company Benefits

KPS is an equal opportunity employer and provides a safe and drug-free workplace. As part of the hiring process, we require a drug and background screening. We pride ourselves on our guiding principles of honesty, trustworthiness, fairness and providing an inclusive culture. We focus on developing and growing our employees within the organization and providing them with challenging career opportunities.

We also provide the following benefits:

Competitive salary depends on experience. (Position is full-time.)
Primary and secondary (gap) medical insurance which reduces premiums and out-of-pocket expenses (eligible after 30 days of employment).
Dental, vision and life insurance (eligible after 30 days of employment).
Paid company holidays.
Accrued Paid Time Off (PTO) after 90 days of employment (10 days your first year).
401(k) and 401(k) match after 1 year of employment.

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Application Question(s):

What are your salary requirements?
If selected for this position, when could you start?
Will you be able to work in the Arcadia, IN office Monday through Friday, 8:00 am - 5 pm ET?
Would you pass a drug screening test for federally illegal drugs? (Note: Even with a Medical Marijuana Card, marijuana is federally illegal.)
How many years of assisting a construction project manager do you have?
Have you been charged or convicted of any criminal offenses in the last 20 years?
Have you been charged or convicted of any criminal traffic offenses in the last 20 years?

License/Certification:

Driver's License (Required)

Ability to Commute:

Arcadia, IN 46030 (Required)

Work Location: In person

Quick Apply

Refine Your Search

program assistant jobs in carmel, in

Construction Project Coordinator or Estimating Assistant

Administrative Assistant/Scheduler

Customer Support Specialist

Executive Assistant to the Superintendent

Program Coordinator

Administrative Care Coordinator

Assistant Wedding Coordinator

Assistant Project Manager

Project Assistant

Administrative Assistant

Services Project Coordinator (Remote) CST

Office & Engagement Coordinator

Physical Therapy Technician / Back up Patient Administrative Coordinator

Bilingual Casework Support Specialist

Small Business Client Support Specialist

Administrative Assistant / Document Specialist

Applications Support Specialist

Assistant Safety Coordinator

Assistant Construction Materials Project Manager

Indianapolis Program Specialist

I want to receive the latest job alert for program assistant in carmel, in

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected