Top 39 Administrative coordinator Jobs in Carnegie, Pa

Office Coordinator
Swank Construction Company, LLC —New Kensington, PA
- $20 - $29 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
9d
Processing Coordinator
NTI —Pittsburgh, PA
- $17 - $20 an hour
- Full-time
- Background check
- No experience needed
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Coordinator
U.S. Film Crew —Pittsburgh, PA
- From $25 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
- Health insurance
- Paid time off
Quick Apply
9d
Administrative Coordinator
Laughlin Children's Center —Sewickley, PA
- $21.63 - $25.00 an hour
- Weekends as needed
- Hybrid work
- Background check
- Inventory management
- Mid-level
- AD&D insurance
- Paid holidays
1d
Engineering Administrative Coordinator
Thermo Systems LLC —Duquesne, PA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Travel
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator - AHN Hematology & Cellular Therapy - West Penn Hospital
Allegheny Health Network —Pittsburgh, PA
- Full-time
- Hybrid work
- Management
- Hospital
- Word processing
9d
Administrative Coordinator - College of Engineering - Integrated Innovation Institute (iii)
Carnegie Mellon University —Pittsburgh, PA
- Full-time
- Classroom
- Mid-level
- Office
- Commuter assistance
- Paid holidays
Office Coordinator - Department of Surgery
UPMC —Pittsburgh, PA
- $20.20 - $32.01 an hour
- Full-time
- Surgery
- Mid-level
- High school diploma or GED
Operations Coordinator
McElhattan Foundation —Pittsburgh, PA
- $42,000 - $52,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Front Desk Coordinator
Precision Endodontics —Pittsburgh, PA
- Full-time
- Hybrid work
- Dental office
- High school diploma or GED
- Quality control
- Disability insurance
- Health insurance
Front Desk Coordinator
Refresh Dental —Pittsburgh, PA
- Full-time
- Dental office
- High school diploma or GED
- Quality control
- Disability insurance
- Health insurance
Administrative Coordinator - College of Engineering - Electrical and Computer Engineering
Carnegie Mellon University —Pittsburgh, PA
- Full-time
- Background check
- Computer literacy
- Mid-level
- Commuter assistance
- Paid holidays
11d
Executive Coordinator
First Commonwealth Bank —Pittsburgh, PA
- Microsoft Excel
- 5 years
- Writing skills
Quick Apply
Business Office Coordinator
New Perspective Senior Living —Washington, PA
- Part-time
- Computer literacy
- Writing skills
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
Coordinator, Store Operations Administrative
Market District —Pittsburgh, PA
- $17.90 - $20.88 an hour
- Call employer
- High school diploma or GED
- Entry level
- Paid holidays
- Dental insurance
7d
Maintenance Administrative Coordinator
ATI —Brackenridge, PA
- Oracle
- Mid-level
- Office
Quick Apply
Operations & Member Experience Coordinator
Washington & Jefferson College —Washington, PA
- Full-time
- Mid-level
- Residential
- High school diploma or GED
- AD&D insurance
- Disability insurance
Quick Apply
8d
Patient Service Coordinator (Medical Assistant/Front Office Role)
UPMC —Pittsburgh, PA
- $18.99 - $28.11 an hour
- Full-time
- BLS Certification
- 3 years
- High school diploma or GED
Front Desk Coordinator
OMS360 —Pittsburgh, PA
- Full-time
- Dental office
- Travel
- Computer skills
Quick Apply
Rehab Office Coordinator
Jewish Association on Aging —Pittsburgh, PA
- Part-time
- Customer service
- Office
- High school diploma or GED
Quick Apply
2d

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Office Coordinator

Swank Construction Company, LLC -
New Kensington, PA

Quick Apply

Job Details

Full-time
$20 - $29 an hour
9 days ago

Benefits

Disability insurance
Health insurance
401(k) 4% Match
Life insurance

Qualifications

Confidential information handling
Microsoft Outlook
Phone communication
Spreadsheets
Administrative experience
Telephone systems
Multi-line phone systems

Full Job Description

Overview: The Office Coordinator serves as the first point of contact for visitors, clients, vendors, and callers. This role is responsible for managing front desk operations, directing incoming communications, coordinating guest visits, and providing administrative support across multiple departments. The ideal candidate is organized, personable, detail-oriented, and capable of supporting a variety of business functions including accounting, human resources, and general office operations.

Essential FunctionsResponsibilities:

Front DeskGuest Relations

Serve as the primary point of contact for all visitors, clients, vendors, and guests.
Greet and assist visitors in a professional and courteous manner.
Coordinate guest arrivals and notify appropriate personnel of visitor check-ins.
Maintain visitor logs and support office security procedures.

TelecommunicationsCommunication Management

Answer, screen, and direct incoming telephone calls through a multi-line phone system.
Route calls efficiently to appropriate departments and personnel.
Take accurate messages and ensure timely follow-up.

Administrative Support

Provide administrative and clerical support to various departments.
Maintain filing systems, records, databases, and office documentation.
Assist with data entry, reporting, correspondence, and document management.
Order and maintain office supplies and support general office operations.

AccountingAccounts Payable Support

Submit certified payroll documentation and supporting records as required.
Serve as a point of contact for vendor payment inquiries and invoice status requests.
Review vendor statements and assist with identifying missing invoices or supporting documentation.
Monitor and manage the Accounts Payable email inbox, distribute invoices to the appropriate Project Managers for approval, and ensure invoices are routed and filed in designated electronic and physical locations.
Assist with coding utility bills and other expenses to the appropriate jobs or cost centers.
Perform daily entry and upload of project/job information into Emburse and other designated expense management systems.

Human Resources Support

Assist with employment verification requests, including DOT-related verifications.
Support employee onboarding, orientation, paperwork collection, and personnel record maintenance.
Assist with scholarship administration, including collection of supporting documentation and grade verification.
Coordinate annual union correspondence and related documentation.
Assist with unemployment compensation documentation and administrative requests.
Prepare and submit EEO, demographic, workforce, and affirmative action reporting as requested.
Enter new employees into TalentLMS system and assign trainings as needed.
Respond to routine employee questions regarding benefits and HR processes.
Maintain confidentiality of employee information and HR records.

Additional responsibilities may be assigned as needed.

Qualifications

Minimum of 5 years of professional experience in a receptionist, administrative, office support, or customer service role.
Experience operating and navigating multi-line telephone systems.
Strong customer service, communication, and interpersonal skills.
Excellent organizational skills and attention to detail.
Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to handle multiple priorities and work effectively in a fast-paced environment.
Demonstrated administrative and clerical proficiency.
Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred

Experience supporting accounting functions including accounts payable, accounts receivable, billing, payroll administration, or expense management systems.
Experience supporting human resources administration, employee onboarding, benefits, compliance reporting, or training management systems.
Familiarity with certified payroll reporting and employment compliance requirements.

Quick Apply

Refine Your Search

administrative coordinator jobs in carnegie, pa

Office Coordinator

Processing Coordinator

Administrative Coordinator

Administrative Coordinator

Engineering Administrative Coordinator

Administrative Coordinator - AHN Hematology & Cellular Therapy - West Penn Hospital

Administrative Coordinator - College of Engineering - Integrated Innovation Institute (iii)

Office Coordinator - Department of Surgery

Operations Coordinator

Front Desk Coordinator

Front Desk Coordinator

Administrative Coordinator - College of Engineering - Electrical and Computer Engineering

Executive Coordinator

Business Office Coordinator

Coordinator, Store Operations Administrative

Maintenance Administrative Coordinator

Operations & Member Experience Coordinator

Patient Service Coordinator (Medical Assistant/Front Office Role)

Front Desk Coordinator

Rehab Office Coordinator

I want to receive the latest job alert for administrative coordinator in carnegie, pa

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