SALARY : $37,384.68 ($17.97/hourly) plus full benefits package
SUMMARY : The purpose of the class is to ensure that the Fleet Management Department has adequate parts, supplies and material to keep the Department operating in an effective, efficient, and productive manner. The incumbent will perform skilled work involving processes, policies, procedures, and Fleet Management Industry Standard Best Management Practices. The position is responsible for procuring, receiving, stocking, issuing, and maintaining an accurate inventory of parts, supplies, and material used in the functions of Fleet Management. Work is performed under the supervision of the Fleet Service Writer and Parts Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Duties include but are not limited to:
- Providing all user departments and individual customers with professional, friendly, concise, and accurate information using Industry Standard Best Management Practices
- Assisting and guiding others, making frequent decisions affecting clientele, coworkers, and vendors of Fleet Management
- Determining items to be ordered
- Requesting and obtaining prices on required items
- Determining lowest bid meeting specifications and making recommendation to the Parts Manager
- Informing the vendor of purchase order numbers and placing orders
- Receiving and inspecting items to ensure accuracy of order, quantities, and quality
- Unloading deliveries using hand trucks, fork lifts, pallet jacks, and other equipment as necessary
- Receiving, inventorying, and placing items in their appropriate, designated locations
- Issuing and providing parts, supplies, and material to Fleet personnel as required
- Assisting with various reports and spreadsheets
- Summarizing, tabulating, and formatting data and information in accordance with prescribed mode of operation, policies, procedures, and software requirements
- Assisting with all tasks necessary to prepare for the annual audit
- Interacting and communicating with all Fleet Management personnel, user Departments, individual requesters, and vendors
- Operating a computer and other office equipment
- Assisting Mechanics when needed and directed
- Cleaning and maintain shop and offices as directed
- Performing other duties as assigned
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MINIMUM EDUCATION and/or EXPERIENCE:
- · High school diploma or General Educational Development Certificate (GED)
- o Preferred - supplementary technical or vocational course work in related field
- · Six months professional work experience in Fleet Management Parts, Inventory Control, or Data Entry
- · An equivalent combination of education and experience may be considered
ELIGIBILITY REQUIREMENTS:
- Must be 18 years of age or older
- Must be willing to submit to random drug and alcohol screening as directed
CERTIFICATES, LICENSES, REGISTRATIONS:
· Possess and maintain a valid Driver's License (Class C) and satisfactory motor vehicle record (MVR)
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge of or ability to learn county and department operations, ordinances, policies, procedures, terminology, codes, radio signals, and/or materials as they relate to assignment
- Knowledge of or ability to learn applicable federal and state, laws, rules, and regulations as they relate to assignment
- Knowledge of business English, spelling, and grammar
- Knowledge of mathematical computations: addition, subtraction, multiplication, and division using whole numbers, common fractions and decimals; compute rate, ratio, and percent
- Knowledge of or ability to learn the Douglas County geography and the location of important buildings, areas, and landmarks, and county roads and highways, major residential areas, streets, fire hydrant locations and alarm boxes
- Knowledge of the occupational hazards and safety precautions necessary for the safe operation, maintenance, and handling of all department equipment, tools, machinery, and vehicles as required by assignment
- Knowledge of product inventory; ability to identify parts, locate serial numbers on product, in books, and in catalogues
- Knowledge of modern office practices, methods, and equipment
- Knowledge of specialized software, machinery, materials, terminology, and/or forms essential to the assignment
- Knowledge of State Environmental Protection Division regulations and reporting requirements as they relate to department functions
- Skill in creating, maintaining, and organizing accurate, detailed, and complete records in accordance with standard record-keeping procedures
- Skill in effective inter-personal relations and customer service; excellent oral and written communication skills
- Skill in handling and operating all assigned equipment, tools, and/or vehicles in a safe and proficient manner
- Skill in identifying and solving problems and issues, quickly, accurately, and repetitively; troubleshooting and problem solving
- Skill in maintaining and keeping accurate records of inventory
- Skill in performing tasks which require attention to detail, and completing assigned jobs efficiently and correctly
- Skill in planning, prioritizing, and organizing work; ability to handle multiple work assignments and deadlines efficiently, accurately, and professionally
- Skill in the use of personal computers, MS Office Suite, databases, spreadsheets, and word processing; typing and entering data into a computer system accurately and efficiently
- Ability to apply common sense to understand, follow, and complete verbal and written instructions
- Ability to communicate and interact clearly and effectively with all those contacted in the course of work in a professional and courteous manner, both orally and in writing; establishing and maintaining effective, professional, and cordial working relationships
- Ability to effectively brief supervisors
- Ability to follow established safety rules and departmental policies and procedures
- Ability to handle confidential information professionally and to exercise discretion in performing assigned job duties; inability to maintain confidentiality will be grounds for dismissal
- Ability to learn and perform simple repetitive tasks quickly
- Ability to make sound, independent decisions within policy guidelines by exercising good judgment and intelligent situation-assessment
- Ability to perform and comprehend mathematic computations accurately and quickly
- Ability to read, analyze, interpret, and comprehend a variety of documents including, but not limited to, memos, instructions, correspondence, technical reports and instructions, policies and procedures, manuals, and schematics as they relate to assignment
- Ability to remain composed, professional, and pleasant in a stressful, fast-paced, high-volume environment
- Ability to research, analyze data, and compile information to create clear and concise correspondence, records, routine and specialized reports, and other written material
- Ability to resolve routine and non-routine problems and complaints by applying or adapting established policies and procedures
- Ability and willingness to meet physical requirements and perform manual labor (including lifting and carrying heavy objects) indoors or outdoors, for extended periods of time
- Ability and willingness to work with and assist other laborers to complete assigned project
- Ability to work in a team setting
- Ability to work independently in the absence of specific instructions or direct supervision
TOOLS AND EQUIPMENT USED:
- Assorted modern office and commercial garage equipment which may include, but is not limited to:
- Personal computers Photocopiers Fax machines Calculators
- Scanners Mechanic’s tools Motorized vehicles Telephones (mobile and/or radio)
- Power and hand tools/equipment
PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl
- The employee must regularly lift and/or move more objects weighing than 50 pounds
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
- Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals
WORK ENVIRONMENT:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work includes indoor and outdoor responsibilities with exposure to weather conditions and is regularly exposed to extreme heat and relatively harsh environment and adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes
- Work is performed near moving mechanical parts; the employee is exposed to vibration
- The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and the risk of electric shock
- Work requires driving; operation of vehicle may be under potentially hazardous conditions involving road construction, inclement weather, traffic hazards, exposure to fumes and noise
- The noise level is quiet to moderate, but can become very loud during periods of heavy activity
- The employee must participate in drug and alcohol testing and education program
The details listed above are intended only as illustrations of the various elements of this position and the work that may be performed. The omission of specific statements does not exclude them if their nature is similar, related, or a logical extension of the position
