THIS IS A PART-TIME, TEMPORARY, AT-WILL POSITION AND WILL WORK AN AVERAGE OF 20-25 HOURS PER WEEK.
Interested candidates are encouraged to apply immediately. This recruitment may close at any time once sufficient qualified applications have been received.
The City of Signal Hill is seeking an energetic, self-motivated, detail-oriented individual for the position of part-time Management Assistant in the Human Resources Division. The ideal candidate will have a passion for public service and a desire to grow their career in local government; be able to successfully multi-task, possess a great attitude and excellent customer service skills.
The Management Assistant in the Human Resources Division must be highly organized with the ability to handle multiple projects in a fast-paced environment and have the ability to maintain strict confidentiality. This position is assigned to provide professional and technical staff support to the Human Resources Team as well as a variety of internal and external customers. The ideal Management Assistant candidate for the Human Resources Division will be a proactive administrative support professional with a strong balance of technical skills and the ability to quickly learn Human Resources processes and procedures. The Management Assistant will provide support for human resources programs including recruitment, benefits, classification and compensation, leave management, worker's compensation, wellness, employee engagement, performance management, training and development, and labor and employee relations.
Under general supervision Management Assistants perform a wide variety of moderately complex administrative, research, analytical and technical duties in support of a department or division; conduct special projects; supervise or coordinate special functions and program; serve as technical resource for an assigned area; and perform other related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is a non-management, entry-level class in the Management Analyst series. The class is responsible for performing specialized technical and administrative support for assigned programs and functions. Positions in the classification may plan, organize. research and conduct studies; assist with development of budgets, write grants, evaluate performance, and assess the feasibility and cost of different programs and services.
This is the entry-level class in the Management Analyst series that allows the incumbent to develop journey level knowledge and abilities. The incumbent is responsible for performing specialized technical and administrative support for assigned programs and functions. This class differs from a Management Analyst in that the incumbent performs more routine analytical work and exercises less independent discretion and judgment on matters related for work procedures and methods.
Any combination of education, training, and work experience to demonstrate possession of the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical way of obtaining the required qualifications is to possess:
EDUCATION: High school diploma or G.E.D. equivalent.
EXPERIENCE: Five (5) years increasingly responsible administrative support experience. Public Sector experience is a plus.
LICENSE/CERTIFICATION: Valid Class C California driver’s license, acceptable driving record, and evidence of insurance are required.
DESIRABLE QUALIFICATIONS: Bachelor's degree in business, public administration or related field highly desirable, and may be substituted for three (3) years of administrative experience.
Knowledge of:
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Principles, practices, and technique related to assigned position;
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Research, communication, program coordination, technical analysis, and report writing techniques;
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General clerical and administrative procedures;
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Organization and functions of assigned department;
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Methods and procedures of budget preparation;
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Applicable Federal, State, and local laws, codes, and regulations;
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Methods and techniques of scheduling work assignments;
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Standard office procedures and practices;
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Modern office equipment, including a computer and applicable software;
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Methods and techniques for record keeping and report preparation and writing;
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Use of proper English, spelling, and grammar; and
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Occupational hazards and standard safety practices.
Ability to:
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Perform specialized technical and routine administrative tasks;
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Conduct research, perform analysis, and prepare and present reports of findings;
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Coordinate assigned programs;
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Perform mathematical calculations quickly and accurately by addition, subtraction, multiplication and division and calculate decimals, ratios, percentages and fractions;
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Interpret, explain and apply applicable laws, codes, ordinances, and regulations;
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Read, interpret and record data accurately;
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Organize, prioritize and follow up on work assignments;
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Work independently and as part of a team;
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Make sound decisions within established guidelines;
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Analyze a complex issue, and develop and implement an appropriate response;
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Follow written and oral directions;
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Observe safety principles and work in a safe manner;
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Communicate clearly and concisely, both orally and in writing; and
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Establish and maintain effective working relationships.
Judgment and Situational Reasoning ; Ability to:
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Use functional reasoning and apply rational judgment in performing diversified work activities;
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Exercise independent judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria;
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Analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives; ability to compare, count, differentiate, measure and/or sort data, as well as assemble, copy, record and transcribe data and information; ability to classify, compute, tabulate and categorize data; and
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Maintain the confidentiality of sensitive information and records.
Language and Interpersonal Communication; Ability to:
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Utilize a variety of advisory data and information, including financial statements, procedures, guidelines, non-routine correspondence, technical operating manuals, computer languages, and laws;
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Communicate effectively with co-workers, consultants, representatives from other agencies, elected and appointed officials, and the general public, both verbally and in writing; and make effective public presentations;
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Advise and provide interpretation to others how to apply policies, procedures and standards to specific situations; and
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Keep abreast of any changes in policy, methods, operations, state and federal laws as they pertain to City operations and activities.
Physical and Mental Demands / Work Environment:
The physical and mental demands described here are representative of those that must be met by incumbents to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this class, the incumbent is constantly required to sit, and occasionally to stand and walk. The incumbent must be able to talk and hear, use hands to finger, handle, feel or operate computer hardware and standard office equipment; and reach above and below shoulder level with hands and arms. The incumbent occasionally lifts and carries records and documents weighing more than 20 pounds. Specific vision abilities required by this class include close vision and the ability to adjust focus.
While performing the duties of this class, incumbent is regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with city officials, staff, management, customers, the general public, and others during the course of work.
The incumbent works in office conditions where the noise level is usually moderate.
ADDITIONAL INFORMATION
The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.
Selection Procedure:
All statements made on applications are subject to investigation and verification. Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City of Signal Hill. Resumes will not be accepted in lieu of a completed City application and supplemental questionnaire.
Admission to competitive examination may be limited to those whose applications show the best combination of qualifications in relation to the requirements and duties of the position. Any part of the examination process may be qualifying only.
Equal Opportunity Employer:
The City of Signal Hill is an Equal Opportunity Employer and supports workplace diversity.
Americans with Disabilities:
An applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at
[email protected] or at (562) 989-7310/7307 no later than 5 business days before the scheduled testing date(s).
Fingerprinting:
A candidate who is selected for hire is subject to fingerprinted during the pre-placement processing period. All fingerprints will be processed with the Department of Justice.
Pre-Placement Medical Examination:
A conditional offer of employment is based upon the successful completion of a City paid pre-placement medical examination to determine a candidate’s fitness to perform the essential functions of the position. This examination will include a drug screening.
Oath and Disaster Service Worker:
All City employees are required to sign the Oath or Affirmation of Allegiance for Public Employees upon the beginning of employment. Pursuant to California Government Code Section 3100, all City employees are required to perform assigned emergency service duties in the event of an emergency or disaster and are required to sign a Disaster Service Worker Statement upon hire.
