The Department of Public Safety is recruiting to underfill a NCJIS Program Specialist position within the Records, Communications, and Compliance Division in Carson City. The incumbent will prepare, conduct, and finalize all audits as prescribed to include assisting with the FBI audit every three years; conduct research on past audit history of an agency and tailors an audit plan around areas of noncompliance; write and submit logical and professional correspondence, reports, and other documents as requested by the NCJIS Program Specialist Supervisor or management; establish and maintain cooperative working relationships with all internal and external customers; act as the compliance liaison between the Federal Bureau of Investigations (FBI) and the CJIS System Agency (CSA) regarding rules, regulations, procedures, policies, and civil audits; respond to agency inquiries and provide assistance regarding CSA approved accesses, emails, system operations, policies, procedures, and applicable laws, rules, and regulations; monitor audit programs and make recommendations for the improvement and/or change in policies, procedures, or State and Federal Laws; provide reports as requested on noncompliance issues; conducts research when requested and provides extensive written documentation regarding the CJIS Administrative Polices, CJIS SECPOL, NGI, and FBI published audit guides and other publications as necessary; update and maintain all corresponding program polices, manuals, and procedures; and develop program lesson plans that support teaching in a classroom setting, small group setting, person to person setting and on-line computer-based training. Training Plans must also include compliance requirements for internal and external agencies or customers. They will establish training schedules and locations, maintain training documentation regarding the instruction given and a list of attendees, evaluate the effectiveness of the training program on a yearly basis, and recommend changes in curriculum and policies and update materials when new information becomes available. They will be required to adhere to mandatory training requirements established within the laws, regulations, policies, and procedures that govern NCJIS Program Specialist positions to include Basic Instructor Development Training. Attend meetings, conferences, seminars, and training as assigned.
Associate's degree from an accredited college or university in criminal justice, computer science, communications, business, or closely related field; OR graduation from high school or equivalent education and 12 months of paraprofessional experience (equivalent to an Administrative Assistant III in Nevada State service) which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; coordinating communications between the manager, staff, and program clientele; or researching information from internal and external sources; OR an equivalent combination of education and experience as described above.
Develop, plan, organize, and conduct system audits of all law enforcement, criminal justice, and public safety agencies utilizing NCJIS for the purpose of ensuring awareness and compliance with established policies and procedures as well as federal and State laws; conduct audits of the civil applicant and name check programs; coordinate audits with agency staff and develop detailed audit reports.
Monitor system and develop long range plans in conjunction with established policies and federal and State laws; monitor and review user programs and operations and develop system policies and procedures and various related publications to ensure compliance with federal and State requirements; work with designated agency terminal coordinator by providing training, direction, and assistance in the proper method of systems management and resolution of system problems.
Coordinate system access for approved agencies, including system upgrades or enhancements, ensuring that access to the system conforms to federal and State regulations and department policies and procedures; interview users and conduct research to identify and document user requirements and changes; coordinate user acceptance testing prior to implementation.
Develop methods and procedures to ensure that agencies entering data and accessing criminal justice information comply with established federal and State guidelines; maintain records and reports and conduct follow-up reviews and audits; investigate findings or reported cases of noncompliance or misuse of confidential information.
Plan, develop, implement, coordinate, and conduct training programs for system users including system use and policies and procedures; develop a training curriculum and course outline, and conduct research regarding related training material, federal and State laws, policies and standards concerning system parameters; prepare training aids, material, and examinations; evaluate training and training materials effectiveness and recommend and/or implement changes in course curriculum.
Respond to agency inquiries and provide assistance regarding system operations, policies and procedures, and applicable laws to maintain compliance; explain provisions and application of laws.
Perform related duties as assigned.
Under close supervision, incumbents receive training in performing some or all of the duties outlined in the series concept. This is the trainee level in the series and provides for progression to the next level upon meeting minimum qualifications, satisfactory performance, and with the approval of the appointing authority.
Working knowledge of: research methods and techniques.
Ability to: utilize a computer and associated equipment; track and maintain program statistics in spreadsheets and databases; utilize presentation software; communicate effectively both orally and in writing; receive and respond to inquiries involving complex and sensitive issues; interpret, apply, and explain complex laws and regulations.
Recruiter Contact Information: Kari Holcomb- [email protected]
The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.
Please send direct Inquiries or correspondence to the recruiter listed on this announcement.
