Bookkeeper
High Sierra Business Systems
High Sierra Business Systems is a locally owned and operated office technology company committed to dependable technology, responsive service, and exceptional customer care.
We are looking for a dependable, detail-oriented Bookkeeper to manage the day-to-day bookkeeping and accounting functions of our growing business. This position will also provide general office and administrative support as needed, making it a good fit for someone who enjoys variety and being an important part of a small, close-knit team.
Experience with E-automate Enterprise Management Software or the office technology industry is highly preferred and will receive significant consideration.
Position Summary
The Bookkeeper is responsible for maintaining accurate financial records, managing accounts payable and receivable, processing billing and payments, reconciling accounts, reconciling pass-through service billing, and supporting monthly and year-end accounting activities.
Bookkeeping is the primary focus of this position. Because we are a locally owned small business, this role will also provide coverage for general office administration, customer service, and other day-to-day needs when necessary.
We are looking for someone who is organized, accurate, dependable, and comfortable taking ownership of their responsibilities while working collaboratively with the rest of the team.
Primary Bookkeeping Responsibilities
- Maintain accurate and up-to-date financial records
- Manage accounts payable and accounts receivable
- Process vendor invoices, customer payments, and deposits
- Reconcile bank, credit card, and other financial accounts
- Reconcile pass-through service billing, including reviewing vendor charges against customer billings and identifying and resolving discrepancies
- Prepare and process customer billing
- Monitor customer accounts and follow up on outstanding balances
- Research and resolve billing and payment discrepancies
- Assist with monthly financial close and financial reporting
- Maintain organized accounting records and supporting documentation
- Assist with payroll-related accounting and reporting
- Assist with sales tax reporting and year-end accounting requirements
- Communicate professionally with customers and vendors regarding invoices, payments, and account questions
- Prepare financial and operational reports for management
- Help identify opportunities to improve bookkeeping and administrative processes
E-Automate & Industry Responsibilities
High Sierra Business Systems uses E-automate Enterprise Management Software throughout its accounting and business operations. Responsibilities may include:
- Maintain accurate customer, billing, contract, and equipment information
- Process and review invoices, contracts, meter information, payments, and other transactions
- Assist with equipment and service contract billing
- Review transactions for accuracy and resolve discrepancies
- Maintain accurate accounting and customer records within E-automate
- Help ensure information is accurate and consistent across company systems
Previous hands-on E-automate experience is strongly preferred. Experience with an office technology dealer, copier/printer dealership, managed print provider, or similar business is a significant advantage.
Office Administration & Coverage
As part of a small-business team, the Bookkeeper will also provide general administrative and office coverage as needed. This may include:
- Answering phones and assisting customers
- Responding to general customer and vendor inquiries
- Providing backup support for service dispatch and scheduling
- Assisting with filing, scanning, data entry, and document management
- Processing incoming and outgoing mail and shipments
- Maintaining organized customer, vendor, and company records
- Ordering office supplies and coordinating with vendors
- Preparing reports, spreadsheets, correspondence, and other documents
- Assisting management and other team members with administrative needs
- Providing backup coverage for other office functions when necessary
These responsibilities are intended to support the overall operation of the office; bookkeeping and accounting remain the primary responsibilities of the position.
Qualifications
Required
- Previous bookkeeping or accounting experience
- Strong understanding of bookkeeping principles and practices
- Experience with accounts payable and accounts receivable
- Experience with account reconciliation and financial recordkeeping
- Strong attention to detail and accuracy
- Strong organizational and time-management skills
- Proficiency with Microsoft Office, particularly Excel
- Professional written and verbal communication skills
- Ability to manage multiple priorities and work independently
- Dependable, professional, and customer-service-oriented approach
- Ability to maintain confidentiality when handling financial, employee, and customer information
Highly Preferred
- Hands-on experience with E-automate Enterprise Management Software
- Experience with an office technology dealer or related industry
- Experience with copier, printer, MFP, managed print, or business technology services
- Experience with recurring, contract, or meter-based billing
- Experience with QuickBooks or similar accounting software
- Experience working in a small business where team members provide coverage across office functions
The Right Fit
The right candidate takes pride in accurate work and understands the importance of dependable bookkeeping to a successful business.
You are organized, proactive, resourceful, and comfortable taking ownership of your responsibilities. You can stay focused on accounting priorities while also being willing to answer a customer call, help with an administrative need, or provide office coverage when necessary.
We value employees who work well as part of a team, communicate professionally, solve problems, and care about providing an exceptional experience for our customers.
Why Join High Sierra Business Systems?
- Join a locally owned and operated company
- Become an important part of a growing, close-knit team
- Take ownership of a key financial function within the business
- Work in a position with stability, responsibility, and variety
- Help improve processes as the company continues to grow
- Work with a company that values its employees, customers, and long-term relationships
- Build toward your financial future with a 401(k) plan and company matching contribution
Position Details
Job Title: Bookkeeper
Company: High Sierra Business Systems
Employment Type: Full-time
Location: Carson City, Nevada
Schedule: Monday–Friday /8am-5pm
Compensation: Depending on experience
How to Apply
Please submit your resume along with a brief introduction describing your bookkeeping experience. If applicable, please include your experience with E-automate Enterprise Management Software and any previous work in the office technology, copier/printer, managed print, or business equipment industry.
We are particularly interested in candidates who value accuracy, dependability, teamwork, customer service, and taking ownership of their work.
High Sierra Business Systems is an equal opportunity employer.
Pay: $20.00 - $32.93 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Paid training
- Relocation assistance
Work Location: In person
