Top 181 Administrative coordinator Jobs in Castro Valley, Ca

Office Coordinator
Cream Co. LLC —Oakland, CA
- $27.00 - $32.51 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Coordinator
Moldaw Residences —Palo Alto, CA
- $30 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Region Land Coordinator/Executive Assistant
D.R. Horton —San Ramon, CA
- $85,000 - $100,000 a year
- Full-time
- Mid-level
- Office
- Microsoft Office
- Employee stock purchase plan
- Disability insurance
Administrative Coordinator
Ascend —Hayward, CA
- $29 - $32 an hour
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Administrative and Operations Coordinator
seiu local 1021 —Oakland, CA
- $45.54 - $50.96 an hour
- Online Application
- Clean driving record
- English
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time
Stanford Health Care —Redwood City, CA
- $48.38 - $54.48 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
13d
Administrative & Program Support Coordinator (ASC II)
California State University —East Bay, CA
- Full-time
- Background check
- High school
- Basic math
- Paid holidays
- Health insurance
Administrative Coordinator
ACCO Engineered Systems —Pleasanton, CA
- $24.74 - $32.64 an hour
- 8 hour shift
- Mid-level
- Office
- High school diploma or GED
Administrative Coordinator
Stanford University —Stanford, CA
- $40 - $45 an hour
- Full-time
- Hybrid work
- Customer service
- Mid-level
- Office
12h
Business Office Coordinator
San Ramon Endoscopy Center (11643) —San Ramon, CA
- $30 - $37 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Free parking
- Health savings account
Administrative Coordinator, Graduate Medical Education
Stanford Health Care —Palo Alto, CA
- $48.38 - $54.48 an hour
- Full-time
- Office
- Administrative experience
- Continuous improvement
Clinical Administrative Coordinator
Satellite Holdings, LLC —Oakland, CA
- $24.94 - $34.92 an hour
- Administrative experience
- High school diploma or GED
- Clinic
- Opportunities for advancement
Office Manager, Receptionist, Scheduling Coordinator, Treatment plan Coordinator
Alameda Dental Office —Alameda, CA
- Part-time
- Dental office
- HIPAA
- Administrative experience
- Free parking
- Health insurance
Quick Apply
Administrative Services Coordinator, Climate & Energy Policy Program
Stanford University —Stanford, CA
- Full-time
- Hybrid work
- Word processing
- Mid-level
- Office
7d
Administrative Services Coordinator
Alston & Bird —San Francisco, CA
- $65,000 - $80,000 a year
- Full-time
- Background check
- Mid-level
- Administrative experience
Renewal Operations Coordinator
Angle Health —San Francisco, CA
- $50,000 - $65,000 a year
- Full-time
- Remote
- Google Workspace
- Mid-level
- Administrative experience
- Paid parental leave
- AD&D insurance
Front Desk Receptionist/Insurance Coordinator Dental office
iSmile Dental —Sunnyvale, CA
- From $22 an hour
- Weekends as needed
- Dental office
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Dental Front Office Coordinator
Confidential —Milpitas, CA
- $32 - $38 an hour
- Full-time
- Bilingual
- Dental office
- Microsoft Excel
- Paid time off
- 401(k) matching
Quick Apply
Front Desk Coordinator/ Optometric Assistant
HMB Optometry Family Eye Care —Half Moon Bay, CA
- $21 - $28 an hour
- Part-time
- Microsoft Excel
- Customer service
- Computer literacy
Quick Apply
3d
Sales Operations Coordinator
Unica Party Rentals —San Carlos, CA
- $23 - $28 an hour
- Full-time
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Health insurance
Quick Apply

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Office Coordinator

Cream Co. LLC
Oakland, CA

Quick Apply

Job Details

Full-time
$27.00 - $32.51 an hour
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Office supply management
Vendor relationship building
Employee onboarding
Accounting systems
Customer communication
Staff supervision
Confidential information handling
Microsoft Outlook
Team leadership
Workflow management (operations management method)
Spreadsheets
Word embeddings
Filing
Mid-level
Accurate transaction records management
Administrative experience
Meeting scheduling
Team development
Client invoicing
Employee data management
Documentation tools
Data management
Financial records management
Team training
Financial record maintenance
Healthcare practice operations management
Overseeing payroll
Vendor relationship management
QuickBooks
Organizational skills

Full Job Description

Job Summary

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will oversee daily office operations, coordinate administrative tasks, and ensure a smooth workflow across departments. Your energetic approach will help foster an efficient, welcoming environment for staff, clients, vendors, and visitors alike. This position offers an exciting opportunity to utilize your multitasking skills, enhance office productivity, and contribute to the overall success of our organization. The ideal candidate will bring a proactive attitude, excellent communication skills, and a passion for maintaining seamless office functions.

Responsibilities

Manage calendar schedules, appointments, and meeting arrangements with precision and efficiency.
Coordinate event planning activities including logistics, vendor management, and onsite setup to ensure successful company events.
Supervise administrative staff and provide training & development opportunities to foster team growth.
Oversee vendor relationships, negotiate contracts, and ensure timely delivery of supplies and services.
Handle bookkeeping tasks such as invoicing, expense tracking, payroll processing using accounting software like QuickBooks, and maintaining accurate financial records.
Manage office supplies inventory, filing systems, front desk operations, and multi-line phone systems to support daily operations.
Ensure confidentiality when handling sensitive information related to human resources, payroll, or client data.
Utilize Microsoft Office tools and spreadsheets for data management, reporting, and documentation purposes.
Support human resources functions including onboarding new employees and maintaining personnel records.
Assist with office management duties such as filing documents, managing office equipment maintenance, and ensuring a professional environment.

Experience

Proven experience in office coordination or administrative roles within a fast-paced environment.
Supervising experience with demonstrated leadership skills in managing teams or projects.
Proficiency in accounting software such as QuickBooks or similar financial management tools.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Experience with event planning from concept through execution is highly desirable.
Familiarity with medical office management or healthcare-related administrative tasks is a plus.
Excellent communication skills—both verbal and written—with a focus on customer service excellence.
Technical proficiency in Microsoft Office Suite (Word, Excel, Outlook), spreadsheets creation & management, and general office technology systems.
Knowledge of bookkeeping practices including budgeting, financial software use, and basic accounting principles.

Join us to be part of a vibrant team dedicated to operational excellence! We value energetic professionals who thrive on organization and teamwork while delivering exceptional service at every level of the organization.

Pay: $27.00 - $32.51 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in castro valley, ca

Office Coordinator

Administrative Coordinator

Region Land Coordinator/Executive Assistant

Administrative Coordinator

Administrative and Operations Coordinator

Administrative Coordinator - Admin Ambulatory Care Specialty - Full Time

Administrative & Program Support Coordinator (ASC II)

Administrative Coordinator

Administrative Coordinator

Business Office Coordinator

Administrative Coordinator, Graduate Medical Education

Clinical Administrative Coordinator

Office Manager, Receptionist, Scheduling Coordinator, Treatment plan Coordinator

Administrative Services Coordinator, Climate & Energy Policy Program

Administrative Services Coordinator

Renewal Operations Coordinator

Front Desk Receptionist/Insurance Coordinator Dental office

Dental Front Office Coordinator

Front Desk Coordinator/ Optometric Assistant

Sales Operations Coordinator

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