Top 18 Front office manager Jobs in Cedar Rapids, Ia

Administrative Assistant
City of Marion —Marion, IA
- From $51,623 a year
- Overtime
- Word processing
- Computer literacy
- Basic math
11d
Front Desk Clerk-Holiday Inn Express Collins Rd Cedar Rapids, IA
Holiday Inn Express Collins RD —Cedar Rapids, IA
- $15 - $18 an hour
- Part-time
- Sales
- Computer literacy
- Writing skills
- Parental leave
- Employee assistance program
Quick Apply
Patient Coordinator
Aspen Dental —Cedar Rapids, IA
- $17 - $19 an hour
- Full-time
- 18 years or older
- Dental office
- High school diploma or GED
- Health insurance
- Dental insurance
Front Desk Manager
Sleep Inn —Marion, IA
- $14 - $15 an hour
- Part-time
- Mid-level
- Hotel
- In-person
- Employee discount
- Flexible schedule
Quick Apply
6d
Assistant general manager
Sorrento Holdings cr llc —Cedar Rapids, IA
- From $48,000 a year
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
4d
Assistant in Training
Buckle —Cedar Rapids, IA
- Weekends as needed
- High school diploma or GED
- Ability to lift 50 pounds
- Travel
- Paid time off
- Employee assistance program
Assistant Dental Office Manager
Aspen Dental —Coralville, IA
- $21 - $25 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
11d
Administrative Services Coordinator - Nursing Recruitment
The University of Iowa —Iowa City, IA
- Full-time
- Microsoft Outlook
- Hospital
- Office
- Disability insurance
- Dental insurance
District Manager - DM - IA
Iowa Cannabis Company —Iowa City, IA
- $80,000 a year
- Weekends as needed
- Merchandising
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Admin Services Coordinator - UI Patient Access Center (part-time)
The University of Iowa —Iowa City, IA
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
10d
Night Auditor Fridays & Saturdays Home2 Suites Coralville Iowa
Hotel Equities —Coralville, IA
- $15 - $17 an hour
- Part-time
- Writing skills
- Basic math
- Hotel
- Paid holidays
- Health insurance
Quick Apply
13d
Night Auditor (Part-Time)
Hyatt Regency Coralville —Coralville, IA
- $15 - $17 an hour
- Part-time
- Computer literacy
- Hotel
- High school diploma or GED
- Free parking
- Profit sharing
Quick Apply
5d
Optical Sales Consultant
ABB OPTICAL Group —United States
- $70,000 - $85,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply

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Front Desk Clerk-Holiday Inn Express Collins Rd Cedar Rapids, IA
Holiday Inn Express Collins RD —Cedar Rapids, IA
Responds to telephone and in-person inquiries regarding reservations, hotel information and guest concerns. Assist guests with luggage upon their arrival to and…
$15 - $18 an hour
Quick Apply
Bookkeeper/Administrative Assistant
Netom Enterprises Ltd —Cedar Rapids, IA
Familiarity with front desk duties such as filing, data entry, calendar management, and general administrative support.
From $25 an hour
Quick Apply
11d

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Patient Care Coordinator
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Various clerical duties including copying, faxing, scanning and filing patient documentation as needed. Coordinates with front desk/registration and clinical…

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front office manager jobs near cedar rapids, ia

Administrative Assistant

City of Marion -
Marion, IA

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Job Details

Full-time
From $51,623 a year
11 days ago

Qualifications

Visitor query response
Computer operation
Correspondence management
Email customer support
Phone communication
Word processing
Spreadsheets
Copy machines
Basic math
Greeting customers
Employee relationship building
Collaborating with government agencies
English
Data summary reports
High school diploma or GED
Database management
Accounting data entry
Financial records management
Desktop applications
Data entry
Typing
Government records management
Productivity software
Document management
Grammar Experience
Editing
Stakeholder relationship building
File organization
Office phone management

Full Job Description

Administrative Assistant Position

Position Open Until Filled

JOB INFORMATION

Job Title: Administrative Assistant

Civil Service: No

Department: Building Department/Rental Housing

Bargaining Unit: Non-Bargaining

Reports to Position: Building Manager

Pay Grade: Grade 5

Location: City Hall

Overtime Status: Hourly

FLSA Status: Paid Overtime

JOB SUMMARY

This position provides a high level of secretarial and administrative support to the Rental Housing division of the building department. The administrative assistant maintains records, answers telephones, processes mail, provides customer assistance, and research information in regard to rentals, landlords and tenants. Additionally, the administrative assistant provides information to the public; manages the rental housing process, department records and various department accounting functions. Schedules inspections with landlords for the housing inspector by mail, email, or phone. This role works closely with the rental housing inspector to ensure a streamlined, cohesive effort across the division.

The nature of this position is such that the employee has considerable independence in performing routing work. While the employee operates with independent judgement on routine tasks, the Building Manager provides guidance, regular alignment, and support as needed for complex assignments.

ESSENTIAL JOB DUTIES/WORK PERFORMED

Process incoming and outgoing mail.
Draft letters of inspection notices.
Maintains a rental housing database by gathering information, entering data, and tracking landlord rental units.
Update monthly statements and processes invoices.
Actively audit and optimize the rental inspection scheduling workflow to reduce gaps, minimize travel time for inspectors, and improve turnaround for landlords.
Serve as a primary administrative liaison to confidently answer routine ordinance inquiries, guide tenants through rental compliance processes, and defuse sensitive customer service situations.
Lead the creation and updating of educational outreach materials, landlord FAQ guides for the city website, and onboarding resources for landlords navigating city compliance.
Serve as a trained backup to the permit technicians in the building department on a limited basis.
Perform other duties and related work as assigned.

REQUIRED KNOWLEDGE AND SKILLS

Coordinate the records management effort within the housing department; assist Department with preparation of the Department housing reports.
Respond to customer requests for information on rental housing properties.
Provide administrative support to the Building Official, and the housing inspector in regard to the rental housing department.
Maintain landlord records in a data system for various transactions of the housing department, including properties owned and rented, payments received and payments dues.
Provide administrative support, when appropriate, to the Building and Engineering Department Administrative Assistants by greeting customers at the front counter, responding to telephone and customer walk-in inquiries and accepting applications.
Cross train to complete tasks performed by Building Department techs on a limited basis and when appropriate.

ESSENTIONAL FUNCTIONS/PHYSICAL REQUIREMENTS

Ability to effectively communicate in English with citizens and employees by telephone or face to face.

Ability to read, speak, write and understand English. Skilled in written and spoken communication of administrative and technical data with strong grammar/spelling knowledge sufficient to screen own work as well as that of others.
Excellent coordination and people skills, including ability to establish and maintain good working and interpersonal relationships with the general public, management, City staff, members of the board and commissions, elected officials, leadership of other government agencies, as well as with other private and public organizations.
Ability to read and understand instructions, reports, strategic planning documents, correspondence, trade journals and policies at a college level.
Ability to perform general math calculations finding increases/decreases, calculating percentages, basic math and creating charts at a college level.
Ability to operate telephone, computer keyboard, calculator, typewriter, photocopier and similar electronic and manual office machines. Skilled in entering, organizing and retrieving data using computerized spreadsheets and databases, in preparing reports, presentations and correspondence using work processing and other software, use of internet for research, communication and data exchange.
Ability to bend, reach, climb, stoop and lift 40 pounds for filing and records retrieval.
Ability to sit for long period of time for typing and computer work.
Ability to readily develop an understanding of organizational functions, policies, and procedures as prescribed by management.
Ability to make minor decisions in accordance with established laws, rules and regulations.
Ability to maintain clerical records and prepare accurate reports as required.
Ability to prepare effective correspondence on routine matters and perform some office management duties without supervision.
Ability to understand and implement oral and written instructions.
Good telephone skills and presence.

QUALIFICATIONS

High school diploma or equivalency required.
Strong communication skills, both oral and written, with sufficient command of English to effectively compose and edit documents; ability to review technical documents, interpret and organize data and information.
Three years of experience in a similar role in a technical environment with exposure to the public world would be advantageous.
Any acceptable combination of education, training and experience that provides the above knowledge, abilities and skills may be substituted.

WORKING CONDITIONS

Work is primarily sedentary, involving sitting 95% of the time, standing and walking 5% of the time.
Vision requirements: The standard for use with those whose work deals with preparing and analyzing data and figures, extensive reading, and the use of a computer terminal.
Required physical activities include hearing, talking, finger dexterity and repetitive motions.
Work is primarily performed in an office setting.

REQUIRED BACKGROUND CHECKS

Sex Offender Registry Check
Criminal Record Check

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front office manager jobs in cedar rapids, ia

Administrative Assistant

Front Desk Clerk-Holiday Inn Express Collins Rd Cedar Rapids, IA

Patient Coordinator

Front Desk Manager

Assistant general manager

Assistant in Training

Assistant Dental Office Manager

Administrative Services Coordinator - Nursing Recruitment

District Manager - DM - IA

Admin Services Coordinator - UI Patient Access Center (part-time)

Night Auditor Fridays & Saturdays Home2 Suites Coralville Iowa

Night Auditor (Part-Time)

Optical Sales Consultant

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