Top 2 Inventory assistant Jobs in Cedar Rapids, Ia

Office Administrator
Tegeler Towing & Transport —Tiffin, IA
- Mid-level
- Office
- SharePoint
Assistant Location Manager
King's Material Inc —Cedar Rapids, IA
- Full-time
- Clean driving record
- High school
- Basic math
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Office Administrator

Tegeler Towing & Transport
Tiffin, IA

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Job Details

Qualifications

Debt collection phone call
Visitor query response
Communication with suppliers
Correspondence management
Confidential information handling
Office activity coordination
Maintaining an organized workspace
Phone communication
Operations coordination
Greeting customers
Filing
Answering guest questions
Mid-level
Phone call screening
Dispatching
Customer payment reminders
Employee attendance management
Task prioritization
Collaborating with law enforcement agencies
Compliance documentation
Vendor communication
SharePoint
Billing issue inquiries
Office management
Clean workspace maintenance
Physical document handling
Inventory management reporting (product management technique)
Collections account management
Cross-functional communication
Payroll record maintenance

Full Job Description

The Office Administrator supports JJR Management companies by providing administrative coordination, office organization, customer service, and communication support for daily operations. This role requires strong time management, accuracy in documentation, and the ability to manage priorities while ensuring tasks are completed on time.

The position includes maintaining an organized office workspace while consistently covering the front counter and serving as a primary customer-facing representative. Professional, friendly communication and accurate delivery of information regarding fees, releases, and payments are essential.

Assigned Duties & Responsibilities

Front Counter & Customer Service

Maintain consistent front counter coverage during scheduled hours
Provide professional, friendly, and knowledgeable service to visitors and callers
Assist walk-in customers with impounds, releases, fees, and general inquiries
Serve as the welcoming, professional “face” of the Holiday location
Handle all customer interactions promptly, accurately, and respectfully

Phone Coverage & Customer Communication

Answer and route incoming calls promptly and professionally, support dispatching as needed
Handle all impound customers and calls, including IAA and Copart calls, including fee information and payment requirements, explaining release requirements, documentation, fees, and timelines
Ensure messages are routed appropriately and followed through

Payment Collection & Account Follow-Up

Collect payments on unpaid cash calls
Communicate balances due and payment expectations to non-account customers
Document collection activity according to established procedures

Administrative Responsibilities

Certified Letters & Compliance

Prepare, send, and track Certified Letters
Maintain accurate mailing and compliance records
Coordinate with City Police entities as required

Disposal Operations & Vehicle Coordination

Communicate scrap-ready vehicle information to management
Maintain and update the Scrap Ready List in SharePoint
Serve as the primary contact for disposal coordination and follow-up
Ensure timely and accurate communication regarding vehicle disposition

Inventory Management & Reporting

Compile, verify, and distribute weekly inventory reports
Maintain organized digital and physical inventory and disposal records

Payroll & Timekeeping Support

Perform assigned payroll reporting
Track employee hours and report discrepancies to management

Office Operations & Receipt Administration

Maintain the receipt process, ensuring proper recording and filing
Communicate with vendors and drivers regarding missing bills or receipts
Keep office and work areas clean, organized, and efficient

General Expectations

Manage time effectively and prioritize tasks during high-volume periods
Maintain confidentiality, professionalism, and accuracy at all times
Communicate clearly and respectfully with customers, management, and team members
Work independently, meet deadlines, and follow procedures
Maintain an organized work environment
Perform additional duties as assigned, with or without notice

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inventory assistant jobs in cedar rapids, ia

Office Administrator

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