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Construction Office & Accounting Coordinator

To The Rescue -
Cedar Rapids, IA

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Customer communication
High school diploma or GED

Full Job Description

Construction Office & Accounting Coordinator

Location: Cedar Rapids, IA
Company: To The Rescue
Department: Accounting
Schedule: Full-Time | Monday–Friday

Support construction projects behind the scenes through accounting, billing, job tracking, and day-to-day office coordination.

About the Role

To The Rescue is seeking a Construction Accounting & Office Coordinator to support accounting and administrative operations for PRK Williams Building Group, our affiliated construction division serving the Cedar Rapids area.

This role combines construction accounting responsibilities with office and project coordination support. You’ll work with project managers, vendors, subcontractors, and internal teams to help keep projects organized, invoices processed, job costs tracked, and financial records accurate.

This is a great opportunity for someone who enjoys detailed work, staying organized, and supporting fast-moving projects in a collaborative environment.

Key Responsibilities

Accounting & Billing Support

Process accounts payable invoices and verify coding to jobs and cost categories
Prepare customer invoices, progress billings, and payment tracking updates
Assist with accounts receivable follow-up and reconciliations
Enter accounting transactions and maintain accurate financial records
Support job cost tracking and project-related financial reporting
Assist with monthly reconciliations and spreadsheet reporting

Construction Administration & Project Support

Maintain subcontractor and vendor files, including insurance certificates and W-9s
Assist with permits, lien waivers, contracts, and project documentation
Support Project Managers with administrative coordination and reporting needs
Organize and maintain electronic and paper project files

Organization & Communication

Help ensure documentation is accurate, organized, and completed on time
Communicate with vendors, subcontractors, project teams, and customers professionally and efficiently
Answer phones, greet visitors, and support general office operations as needed

What We’re Looking For

Strong attention to detail and organizational skills
Comfortable working with spreadsheets, accounting systems, and construction-related documentation
Ability to manage multiple tasks in a fast-paced environment
Strong communication and customer service skills
Ability to work independently while supporting a collaborative team environment
Reliable, adaptable, and willing to assist where needed

Preferred Experience & Qualifications

High school diploma or equivalent required
Associate degree in Accounting, Business, or related field preferred
1–3 years of accounting, bookkeeping, office administration, or construction support experience preferred
Construction industry experience or familiarity with job costing is highly desirable
Experience with QuickBooks or similar accounting software preferred
Proficiency with Microsoft Office or Google Workspace, especially spreadsheets

IND- IA

To The Rescue is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, status as a qualified individual with a disability or status as a protected veteran.

Apply Now

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accounting coordinator jobs in cedar rapids ia

Construction Office & Accounting Coordinator

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Construction Office & Accounting Coordinator

About the Role

Key Responsibilities

Accounting & Billing Support

Construction Administration & Project Support

Organization & Communication

What We’re Looking For

Preferred Experience & Qualifications

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