Support the non-grant account portfolio for the Beckman Institute in collaboration with other members of the Finance Team. The position is responsible for high-volume monthly billing, self-supporting fund activities and related financial transactions and requires financial accuracy, compliance with university policies and effective communication with stakeholders across the institute and campus.
- Oversee the monthly internal billing process for accuracy, compliance and timeliness. Input/review and upload billing data, edit information as necessary and reconcile requested billing amounts with actual amounts uploaded into BANNER.
- Review and approve the use of assigned non-grant funds for expenses such as employee appointments, i-Buy orders, Emburse expenses and travel reimbursements. Maintain understanding of and apply State of Illinois, University, campus and departmental regulations, procedures and policies across all platforms.
- Respond to and resolve Finance inbox inquiries related to procurement, CFOP management, reimbursements, accounts payable, accounts receivable and general financial operations for assigned funds. Advise faculty, staff and departments on university policies and procedures, ensuring compliance with institutional requirements. Resolve a variety of financial issues, manage inbox communications by categorizing and filing records appropriately and dispose of non-record communications according to departmental practices.
- Prepare simple rate calculations under the guidance of the Finance Coordinator. Use Cost Accounting principles and university processes to calculate single or non-complex rates for various research or administrative functions within Beckman. Must obtain service activity rate certification offered by System Government Costing.
- Perform monthly reconciliation of assigned financial statements. Review statements for compliance with university policy and fund intent. Identify and correct errors and rogue transactions deficits. Work with integrated units to appropriately resolve these issues.
- Prepare and process journal vouchers and PZAREDS transactions for departmental accounts within the University BANNER financial system as needed.
- Serve as backup for daily sales tracking of Ted’s Café. Reconcile monies collected to point of sale reporting. Prepare deposit slips when required. Work with Café staff to resolve errors or discrepancies. Participate in the annual Café inventory (on June 30 or last business day of June.)
- Perform CFOP close-out activities and report to UAFR when CFOP segments can be terminated. Track activity for review at year-end.
- Provide backup support for team members during absences to ensure continuity of operations. Perform other duties as assigned to support team and departmental needs.
- Participate in continuing professional development (e.g., conferences, seminars, webinars, etc.) to improve knowledge and judgment.
- Bachelor’s degree in accounting, business administration or business management or a business field related to the position.
- Two years of professional business, financial and/or managerial work experience.
- Familiarity with University of Illinois policies and systems.
- Experience with customer billing or accounts receivable.
- Ability to perform efficiently and effectively in fast-paced, multi-task situations where deadlines are frequently imposed.
- Detail-oriented.
- Knowledge of OBFS policies and procedures relating to travel, purchasing, reimbursements and other applicable functions related to duties as assigned.
- Extensive knowledge of University of Illinois applications (e.g., BANNER, i-Buy, p-card, Emburse).
- Knowledge of debits and credits.
- Ability to work with database, spreadsheet, word processing and electronic communication programs.
This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting period closes. The salary range for this position is $58,000/year - $63,000/year. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements and budget constraints.
This position is not eligible for any type of sponsorship for work authorization.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Applications must be received by 6:00 pm (Central Time) on September 6, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact [email protected]. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [email protected].
Requisition ID: 1037818
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu
